eAYSO2 Webinar Region Administration

1. eAYSO2 Webinar Region Administration Presented by Barbara Passman,Chair, National eAYSO Commission

2. Learning Objectives How to manage the board Grant Access Rights Volunteer Access Rights Report Set Membership Year Set Regional Preferences(General)

3. Target Audience Regional Commissioners Asst Regional Commissioners Regional Trusted Data Managers

4. Housekeeping Rules • This is a 45 minute presentation • We will cover a lot of ground so I cannot entertain questions. • At the end of this webinar I will provide an email address to which you can send questions. • Please refer to the slide number if applicable • These Webinars will be presented through February 2010

5. All eAYSO users must: Go to www.eayso.org and create a profile with their email and password Complete a volunteer application online (even if they have a volunteer record with AYSO ID) Be granted access rights by the RC 5

6. How to manage the board

7. Manage a Regional Board

8. Manage Regional Board

9. Regional Board Rif

10. Managing Board Members

11. Manage RC listing

12. To add new board member

13. Add New Board Member OR Give New Positionto an existing board member

14. Add Board Member cont.

15. Add New Board Member, cont

16. Add Board Member cont.

17. Add Board Member: task complete

18. Valuable Information-

19. More Valuable Information

20. A Region’s Statistics

21. The AYSO Executive Hierarchy

22. Valuable Information cont.

23. PDF output

24. How to grant access rights 24

25. Access Rights

26. Access Rights; Choose parameters

28. Assign Rights, Preconfig Roles.

29. Assign single System Function rights

30. Rights: See the Rights Assigned to a Volunteer 30

31. - Access Rights; Report by Role orby Function

32. Sample Report: PDF 32

33. Set Membership Year

34. Region Membership Year

37. DEFINITION: PROGRAM YEAR Program is a defined competition (set of games) within the Membership Year. All AYSO Regions conduct a Standard Primary Program. A Standard Primary Program is that first set of scheduled games in each Membership Year in a Region for which open registration is held, balanced teams are formed and all registrants play. Some Regions have additional Primary Programs like EXTRA and other NBOD-approved pilots. Many have Secondary Programs such as Select and Tournament. Players can be participants in multiple programs (and therefore appear on multiple teams) in a single Membership Year. They can be assigned automatically (by setting the Applicant Program and “Registration program” correctly) or assigned manually. eAYSO2 can manage both the Primary and Secondary programs a region may conduct.

38. Region: Setup: General Preferences: • Region Information • E-mail Notification • Default Contact • Team Information Disclose • Messages • Parent Jobs Retention • Rating input

39. Region: Setup: General prefs

40. Region Information

41. E-mail Notifications

42. Default Region Identifiers

43. Regional Option: Display Team Info to Parents

44. Custom Region Messages

45. Retain Previous Year’s Job Assign

46. eAYSO Commission • Provides direction to the development of eAYSO • Prioritizes requests for new features and enhancements • Members • Barbara Passman S6, Chair ayso.eayso@rcn.com • Mark Linsky, National Board Liaison • Rand Potter, S2 • Maurice Bizzarri, S2 • Kevin Shalla, S6 • Tanya Pecarich, S8 • John Darbyshire, S10 • Steve Minton, S11 • Reggie Monsanto, S14

47. Allow Coach to Enter Team Rating

48. Contact information • Questions or comments regarding this presentation: • regionadministration@eayso.org • Questions or comments about eAYSO: • eaysosupport@ayso.org OR call (866) 588-2976 48

49. Thank you 49