NC Teacher Evaluation Process: Making it Work in DHHS

1. NC Teacher Evaluation Process:Making it Work in DHHS

2. Background • New evaluation instruments adopted in 2008 • Used them in DHHS for the first time in 2009-2010 • 2010-2011 was the second year • New policy effective date is July 1, 2011 • One system for school administrators/principals/lead teachers • Different system for teachers

3. Who are 115C employees? • Licensed through the State Board of Education • Working in positions classified as 115C, not 126/SPA • Fall under different disciplinary and grievance procedures than 126 staff • NOTE: we do have some staff with educational licenses in 126 positions; we help them renew but they are evaluated with PMs

4. Definitions • Probationary Teacher • Initially licensed teacher • Lateral entry teacher • Teacher without career status in DHHS • From another state (takes 4 years) • From another NC Local Education Agency (LEA)---takes 1 year if they had career status in another NC LEA • Career Status: status reached after 4 years in the same LEA • License: credential issued by the State Board of Education (Standard Professional I or II)

5. More Definitions • Experienced Teachers • Hold a Standard Professional II License • Have career status in DHHS • Are only formally evaluated one every 5 years unless • They are working in a new assignment • They have supervision issues

6. Basic Components of NC TEP • Professional Growth Plan: formerly known as an IGP (Individual Growth Plan) • Observations, including pre- and post-observation data • Teacher Summary Rating Form

7. Professional Growth Plan • PGP • Construct based on self-assessment • Approve and begin no later than October 1 • Can be earlier if that suits the program need • Review • Between December 1 and February 1 • Adjustments should be made here if needed • Complete between April 15 and May 15

12. Observations • Observation Cycle • Pre-Observation Conference • Mandatory for all probationary observations • Mandatory for first career teacher observation • Formal Observation • One lesson or 45 minutes • Post-Observation Conference • Mandatory for all formal observations

13. Required Number of Observations: Probationary Teachers • Probationary Teachers: ILTs, lateral entry, teachers without career status in DHHS Four observations total (this is a minimum; the administrator can choose to do more) 3 by the administrator, 1 by a peer • By September 30 • By November 30 • By February 15 (best option for the peer observation) • By April 15

14. Required Observations:Experienced Teachers • Experienced Teachers in the FIRST year of the LICENSURE cycle Three observations by the administrator who can choose to do more By September 30 By February 15 By April 15 • Experienced Teachers in YEARS 2-5 of the LICENSURE Cycle • NONE required

22. Rating System Used • Not Demonstrated • used in DHHS for items agreed upon that will not be evaluated; specified in PGP • Developing • Gaining the skills needed to become proficient • Proficient • Meeting the baseline skills needed • Accomplished • Going beyond the baseline and extending those skills to create opportunities for most students • Distinguished • Clearly and consistently demonstrates skills which provide the highest quality of instruction to all students

24. Use of Ratings • Teachers are evaluated on 5 Standards • Each standard is composed of several elements • Each element has several indicators • Indicator ratings add cumulatively to create a rating for an element • Standard ratings are an average of the ratings for each element

25. RATING SYSTEM STRUCTURE STANDARD ELEMENT Developing Indicators Proficient Indicators Accomplished Indicators Distinguished Indicators ELEMENT Developing Indicators Proficient Indicators Accomplished Indicators Distinguished Indicators

28. Summary Rating Form • Completed between April 15 and May 15 • Done by the school administrator • Shared with teachers; not a collaborative effort • Based on evidence from the year

29. Experienced Teachers • Year 1 of the Licensure Renewal Cycle • Entire rubric • 3 observations required • Years 2-5 of the Licensure Renewal Cycle • Standard 4 only • Observations not required

35. Evaluation Results • For all educators with experience, a rating of Developing in any standard will result in the development and implementation of an Action Plan • For new teachers who are in the first two years, a rating of Developing on any Standard in the second year will move them to an Action Plan • For new teachers who are in the third year, a rating of Developing on any Standard prevents them from being recommended for a license which results in the termination of their probationary contract

36. Educational Judgment • May observe any teacher at any time as long as it is not arbitrary or capricious • May decide to shorten the timeline to get all observations completed so that a teacher can be evaluated • Should be at least 10 work days between the post-observation conference and the next observation • Must complete ALL steps in the process to get to an evaluation with the Summary Rating Form

37. Action Plans • Can only be implemented after the completion of the WHOLE process and a Summary Rating Form • Are only in place for 90 days • Must be written collaboratively with HR staff and the school administrator • Must be approved by the Superintendent and/or his designee (in DHHS, Manager of Educational Services in DSOHF) before it is presented to the educator

38. Action Plan Components • Standard(s) rated Developing • Practices to improve • Timeline for improvement; deadlines • Assistance provided prior to the Summary Rating that triggered the Action Plan • Assistance that will be provided during the Action Plan • Consequences with deadlines

39. Completion of the Action Plan • Observations and feedback are gathered over the 90 days • A Summary Rating Form is completed by the school administrator and shared with the teacher • If the Standard has not improved to at least Proficient, the teacher shall be dismissed • Consult HR immediately

40. Other Disciplinary Actions for 115C • Documented Counseling • Completed with HR and Superintendent’s Designee involvement • Involves issues that are usually not instructional practice but they can be • Written Warning • Completed with HR and Superintendent’s Designee involvement • Involves issues of behavior and/or instructional practice

41. What did you learn?Answer True or False • Experienced teachers can only be observed in the first year of the licensure renewal cycle. • If you came from another NC LEA with career status, you have to be in DHHS for four years to get it again. • PGP goals must be aligned to specific indicators in the NC TEP Rubric. • A rating of Needs Improvement in an element moves a teacher to an action plan. • Beginning teachers must be proficient in all standards at the end of the first year.

42. DHHS Educational Materials Web Site • http://www.ncdhhs.gov/dsohf/professionals/schoolmaterials/school.htm

43. Questions, Concerns, Assistance Kathy Rhoades, Assistant Superintendent of Schools Division of State Operated Healthcare Facilities kathy.rhoades@dhhs.nc.gov Office: 919-855-4713 Mobile: 919-961-1456 Fax: 919-508-0955