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CovConnect v2.0

CovConnect v2.0. Enhancements Overview. Referral History. “Referral History” for candidates and positions For candidates, the history reflects all positions they have been referred to For churches, the history reflects all candidates that have been referred to each position

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CovConnect v2.0

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  1. CovConnect v2.0 Enhancements Overview

  2. Referral History • “Referral History” for candidates and positions • For candidates, the history reflects all positions they have been referred to • For churches, the history reflects all candidates that have been referred to each position • History limited to Superintendents (as well as Ordered Ministry) and referral receivers

  3. Where: New “Referrals” tabWho: Superintendents, Ordered Ministry, Candidates, Churches

  4. Referral Review and Undo • Ability to add potential referrals to a list (e.g. shopping cart) • Ability to review the potential referral list and selectively remove candidates • Option to submit referrals in delayed mode or immediately (if delayed, then Superintendent will have up to 30 minutes to undo) • The system will note if the candidate has already been referred or was a potential, during future matches

  5. Where: Candidate / Position Matching Screens & Referrals TabWho: Anyone with ability to refer

  6. Where: Candidate / Position Matching Screens & Referrals TabWho: Anyone with ability to refer

  7. Enhanced Printing • Printed Output is Enhanced With: • Larger fonts • Better overall formatting • More intuitive page breaks

  8. Candidate Photo • Ability for candidates to attach a photo to their profile • Automatic sizing of photos (consistency) • Clear instructions for adding photo

  9. Where: Candidate Profile (Additional Documents section)Who: Anyone with ability to view the profile will see the photo

  10. Match on Years of Experience • Ability for candidates to specify “Number of years in full-time ministry” • Ability for churches to specify “Years of full-time ministry required” for positions, in terms of the following ranges: • None – 3 • 4 – 7 • 8 – 14 • 15 or more

  11. Where: Church Profile (Candidate Preferences section)Who: Each Church

  12. Personal Notes via Notepad • Notes can be recorded by Superintendents and Conference Staff via new Notepad feature (Conference specific) • The Notepad consists of three sections: • General Notes: Not specific to any particular candidate or position • Position Notes: Notes specific to a particular position • Candidate Notes: Notes specific to a particular candidate • Multiple notes can be made within each category and within specified “Subjects” • Notes can be “privatized” by Superintendent (so that only they can view/edit/delete) • Notepad is Context-Sensitive (will auto-navigate to the currently viewed Candidate / Position)

  13. Where: New “Notepad” option, which will popup notes windowWho: Superintendents and their staff (if authorized)

  14. Superintendent(s)-Only Note • Ability for candidates to create a secured note, in order to invite self-disclosure • Candidate has the option of making the note either: • Viewable by their Superintendent only, or • Viewable by any Superintendent • In order to ensure that such notes are not printed with the candidate’s profile, a popup window will be used for viewing/editing

  15. Where: Candidate Profile (Additional Documents section)Who: Each Candidate can add a note, viewable by one or all Superintendents Candidates Superintendents

  16. Additional Candidate Fields • The following fields have been added to candidate profiles: • If Married, then Wedding Date • If Number of Children > 0, then names, genders and birth dates can be entered • Linked email addresses (hyperlinks which will launch email clients, when clicked)

  17. Where: Candidate Profile (Personal Information section)Who: Each Candidate can enter, viewable by anyone who can view profiles

  18. Forced Matching • Ability to match from a specific position profile, in the Superintendent’s Conference, to any named candidate (regardless of Conference and availability status) • Ability to match from a specific candidate profile, in the Superintendent’s Conference, to any specific position (regardless of Conference) • Referrals only allowed for “Available” candidates

  19. Where: Candidate / Position Matching (in Candidates / Positions tabs)Who: Anyone with “Match” authority (e.g. Superintendents , Staff, OM)

  20. Position Viewing by Candidates • Allow candidates to see positions that are both available and already filled • Candidates can filter their position viewing based on the following: • View “Available for matching” positions • View “Unavailable, pursuing a candidate” positions • View “Unavailable, position filled” positions

  21. Where: All Church Positions tabWho: Candidates

  22. View As … • Superintendents have the ability to search for a candidate profile (in their Conference) and then elect to “View as Candidate” • Superintendents have the ability to search for a position profile (in their Conference) and then elect to “View as Church” • In both cases, the Superintendent is in read-only mode, yet sees the section headers, field descriptions, instructions and all selectable options, just as the church and candidate see them.

  23. Where: View as Candidate / View as Church options, While Viewing ProfilesWho: Superintendents, Staff and Ordered Ministry

  24. Draft Profile Per-Field Comments • Superintendents have the ability to add per-field comments to candidate and church draft profiles submitted for review, which are visible by the submitting candidate or church • Submitting candidates and churches have the ability to add per-field comments to their draft profiles, which are visible by their Superintendent upon profile submission • Comments may be edited by the author

  25. Where: Candidate / Position Draft Profile Fields (check-boxes to the right)Who: Candidates, Churches, Superintendents, Staff with Approval Authority

  26. Draft Profile Modification Highlighting • In order to optimize the draft profile review process, fields that have been changed since the last time the draft profile was submitted-to / returned-by the Superintendent are highlighted. This makes the review process much easier (i.e. the Superintendent only have to focus on those fields that have changed)

  27. Where: Candidate / Position Draft Profile ViewWho: Anyone with “Approval” Authority (Superintendents, Staff, OM)

  28. Restricted Documents • Candidates and/or churches have the option to attach “Restricted Documents” (not generally viewable) to their profiles • Restrictions can be specified for each attachment, as follows: • My Conference Superintendent • Any Superintendent • My Conference Superintendent and Staff • Any Superintendent and Conference Staff

  29. Where: Additional Documents section of Candidate / Church ProfilesWho: Candidates / Churches Can Add And Specify Who Can Access Candidates Superintendents

  30. Call Before Referring • Ordered Ministry now has the ability to flag a candidate profile as “Call Before Referring” • The flag is only be viewable by Superintendents and Conference Staff (not by candidates or churches) • The flag appears in candidate listings and generate a bolded message to call Ordered Ministry before referring the candidate, if referral is attempted • It will be up to the Superintendent to call before referral (i.e. the system will not prohibit referral)

  31. Where: Candidate / Position List ViewsWho: Superintendents and Staff

  32. Minister’s Roster • Candidates with approved profiles have the ability to download the Minister’s Roster (published by Ordered Ministry) once they have logged into CovConnect

  33. Where: Candidate’s Resources tabWho: Candidates with Approved Profiles

  34. Save/Submit Warnings • Candidates/churches are warned if profile changes have been made, yet not submitted to their Superintendent for approval, when ending their CovConnect session (logging out or navigating away) • Candidates/churches are sent an email reminder after three days, if they have made profile modifications without submitting the profile to their Superintendent • Candidates/churches are warned if they navigate away from CovConnect without saving changes

  35. Where: Candidate / Position Profile Modification (when logging out, or navigating away)Who: Candidates and Churches

  36. Conference Admin Staff Login • Conference Administrative Staff can now have their own CovConnect credentials, so that they don’t have to share with their Superintendents • Candidate profile access and Church Position profile access can be defined as follows: • View Only • Approve Ability • Match Ability • Refer Ability

  37. Where: Superintendents / Staff tab (when modifying logins)Who: Ordered Ministry

  38. CovConnect v2.0 October 8, 2012

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