Title Slide

1. Title Slide Before Your First SemesterE*Value Training for Students Training #1 The Basics (FNP, PMHNP and PH students): View upon admission PLEASE READ ALL INFORMATION IN THIS PRESENTATION CAREFULLY. YOU WILL BE HELD RESPONSIBLE FOR KNOWING AND FOLLOWING THE RULES AND PROCEDURES OUTLINED HERE. IF YOU HAVE ANY QUESTIONS ABOUT THESE MATERIALS, PLEASE GO TO THE LAST SLIDE IN THIS PRESENTATION (TITLED “HELP”) TO GET CONTACT INFORMATION FOR PEOPLE WHO CAN ASSIST YOU. WASHINGTON STATE UNIVERSITY COLLEGE OF NURSING | GRADUATE PROGRAMS (Press F5 on your keyboard to view in Slideshow mode, press ESC to exit Slideshow mode) (Click to advance to next slide throughout this presentation)

2. Topics In This Training WSU’s Information Systems Managing Your Email About E*Value Logging in How to Use your Home Page Update your biographical Information Your Passport Review of Passport Requirements Uploading Passport Items Passport Tips from Students Who Have Been There What’s Next - Topics for Year 1 Semester 2 (Training 2) Who to ask for help (Click on any topic to go directly to the slide)

3. WSU’s Information Systems You have already used MyWSU (formerly “Zzusis”) during the application process to WSU. You will continue to interact with this system throughout your graduate career for registration, grading, and financial aid. Additionally, as a student in the College of Nursing, you will use E*Value software, a system for managing and recording most aspects of the clinical training portion of your graduate education. Upon admission, you will be given a WSU network ID and a WSU email account. If you have not yet activated your network ID and email account, please go to the Newly Admitted section of the website and scroll down to the “Technology Requirements” listed for your program for detailed instructions on how to do so. You will also receive a login and password to E*Value upon your acceptance of admission which will be sent to you via your WSU email account. You will continue to receive information from E*Value via your WSU email account as well. NOTE: Effective fall 2015, ALL official WSU email communication must be sent to students’ WSU email address If you have been using another “preferred” email account for E*Value, this will be changed to your WSU account shortly. (If you have not received your login and password information within three weeks of accepting admission, please contact the graduate office at rmwagner@wsu.edu or 509-324-7445.) (Click to advance to next slide throughout this presentation) Back to Menu

4. Managing Your Email As you can see from the last slide, your WSU email account is essential to receiving communications regarding your program and you will need to check it often to be sure you aren’t missing something important. Like most of us, however, you probably already have a favorite email account where you also frequently check for messages from and about your life outside WSU. A best-practice solution to avoid constant checking of emails in more than one place is to forward your WSU email to that favorite account so that all messages end up in the same place. If you decide this is how you want to handle communications, instructions for forwarding your WSU messages are found in the next slide. Please keep in mind that the ability of WSU and the College of Nursing to get important information to you is dependent on you receiving your emails via your WSU email account. (Click to advance to next slide throughout this presentation) Back to Menu

5. Forwarding your WSU Email Address to Your Current Personal Email – Step 1 Go to: https://webutil.wsu.edu/apps/mynetworkprofilehelp/aboutuserids.aspx Click “Modify Your Email Forwarding” (Click to advance to next slide throughout this presentation) Back to Menu

6. Forwarding your WSU Email address to your current personal Email – Step 2 Complete your login using your WSU network ID and password (Click to advance to next slide throughout this presentation) Back to Menu

7. After you enter your new email destination address in the screen above, click “Continue” and then confirm on the next screen. Any mail sent to your.networkID@wsu.edu will be forwarded to your destination email address. Please test your email forwarding! Since you will be receiving important communications about your program via your WSU email account, it is important that you actually get your messages! 3. Select “Change Your email destination address” Forwarding your WSU Email Address to your current personal Email Steps 3 and 4 4. Enter your destination email address Click “Continue” Click “Continue” (Click to advance to next slide throughout this presentation) Back to Menu

8. E*Value • E*Value software is used by the WSU College of Nursing to manage many aspects of the student clinical experience including: • Passport (Immunes & Certs) • Rotation Evaluations • Time Tracking Log • Case Log • Additional E*Value information and trainings can be found on the CON web page at https://nursing.wsu.edu/current/evalue/ (Click to advance to next slide throughout this presentation) Back to Menu

9. E*Value Login Enter your user name (this IS NOT case sensitive) Go to: https://www.e-value.net/login.cfm Enter your and password (your password IS case sensitive) An Institution Code ISNOT required. Click “Login” Click here to retrieve EITHER your user name or password (or both) if you’ve forgotten them. (Click to advance to next slide throughout this presentation) Back to Menu

10. E*Value Login, continued DO NOT Select “Enterprise.” Select Your Current Home Program. You will always have at least two choices on this screen and perhaps more, depending on your past and current degree programs Click the “Continue Login” button (Click to advance to next slide throughout this presentation) Back to Menu

11. What you can do from your Home Page You will use these Task links (Time Tracking, Evaluations & Case logs) later in your progression when you start clinical rotations You will use these Task links (Time Tracking, Evaluations & Case logs) later in your progression when you start clinical rotations You will use these Task links (Time Tracking, Evaluations & Case logs) later in your progression when you start clinical rotations Click the link “Update this Information” to go to your profile page and make changes Links to the Power Point Trainings and Help Docs are found here Links to the Power Point Trainings and Help Docs are found here (Click to advance to next slide throughout this presentation) Back to Menu

12. Updating your Biographical Info, continued Add information or correct existing entries here… When you have finished, click the “Update” button to save your changes. (Click to advance to next slide throughout this presentation) Back to Menu

13. Your Passport The WSU Graduate Student passport is a set of requirements that the student must keep current from the first day of school until graduation. The WSU student passport requirements are determined by a regional consortia, which is comprised of healthcare organizations, educational institutions and other entities.  The consortia has many functions, one of which is to set the ‘passport’ requirements, a foundational set of preclinical requirements for nursing programs in the region.  The ultimate goal of these requirements is to protect the health and safety of both the student, and the patients and staff the student comes into contact with during their learning experiences at WSU CON.  The consortia reviews evidence based data and best practices in the healthcare industry, making changes to the passport requirements annually.   We have contractual obligations with our healthcare partners/clinical sites to adhere to the requirements in the passport set forth by the coalition. (Click to advance to next slide throughout this presentation) Back to Menu

14. Passport Requirements • All passport requirements and a description of their required supporting documentation can be found by going to: https://nursing.wsu.edu/current/admitted-students/ , selecting your program, and then navigating to “Requirements.” • Students are responsible for uploading the dates and ANY required documentation into E*Value for all required passport items • A current passport is crucial during rotations, in part to fulfill our contractual obligations with clinical sites • Staff at the Spokane, Vancouver and Tri-Cities campuses verify that information uploaded by students meets requirements, and assist students as needed (Click to advance to next slide throughout this presentation) Back to Menu

15. Passport Requirements, Continued • IMPORTANT: Allowing a passport item to expire could result in: • a registration hold, a delay or cessation of your rotation until the item is updated and documented • not being able to count clinical hours accrued during the time when a passport item is expired • Notice of Unsatisfactory Performance (NUP) (Click to advance to next slide throughout this presentation) Back to Menu

16. Entering and Uploading Passport Items Update your Passport here (Click to advance to next slide throughout this presentation) Back to Menu

17. Entering and Uploading Passport Items Select “Manage Personal Records” (Click to advance to next slide throughout this presentation) Back to Menu

18. Type or Select the date the passport item was satisfied from calendar (entering & uploading passport items, continued) Back to Menu

19. To upload supporting documentation for a passport item, click the paperclip icon next to the item’s name Then click “Browse”” (entering & uploading passport items, continued) Back to Menu

20. Navigate to the file’s location on your computer and click to select Only upload .pdf or .jpg files Make sure your file’s name appears here (entering & uploading passport items, continued) Then click the “open” button (Click to advance to next slide throughout this presentation) Back to Menu

21. If your document uploaded correctly, you should see an abbreviation of its name here Click the “Add” button to save it. (entering & uploading passport items, continued) Back to Menu

22. Your item will now be highlighted in yellow, indicating that it is pending. WSU Passport Compliance Staff at your campus will verify that the documentation is correct and change the status to either “met” (or “not met” if there is an issue with the documentation) (entering & uploading passport items, continued) If you want to revise your entry or delete this file, click on the “Edit” icon here Back to Menu

23. When your item has been reviewed and approved, it will be highlighted in green. Obviously, an all-green passport is a beautiful thing!! (entering & uploading passport items, continued) Back to Menu

24. NOTE: DO NOT delete old attachments when adding new ones! To add another document to an item, click the “Edit” icon Use this icon to add additional documents for renewals as well. (entering & uploading passport items, continued) Back to Menu

25. Passport Tips From Students Who Have Been There • Set reminders in your Outlook calendar for upcoming passport items that will be expiring. • If you don’t have a scanner, use your phone to take photos of required passport documents to upload (Click to advance to next slide throughout this presentation) Back to Menu

26. What’s Next? This presentation covers most of what you need to know about fulfilling student requirements prior to starting your first year. Training #2 reviews biographic fields and passport items but is primarily designed to help you through the process of locating and then requesting sites for your clinical placements in year 2. You can check it out now just to see what lies ahead, but you should view it carefully 4 to 6 months in advance of starting rotations. The clinical placement coordinator at your campus will work with you to find placement, but many sites fill quickly and if a chosen site does not have a current contract, it can take three to four months at minimum to get a contract in place. Avoid the stress and plan ahead! Back to Menu

27. Who to contact for HELP! Help Back to Menu