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Presentation Suggested format. Title Project Scope / Objectives Team Members What is Lean? What is Value Stream Mapping? Process for Value Stream Mapping Current State Current State Map Brown Paper Sample of Observations / Delays / Data Collected Lead-time vs. Process Time Pie Chart

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  1. Presentation Suggested format • Title • Project Scope / Objectives • Team Members • What is Lean? • What is Value Stream Mapping? • Process for Value Stream Mapping • Current State • Current State Map • Brown Paper • Sample of Observations / Delays / Data Collected • Lead-time vs. Process Time Pie Chart • Note – This portion you want to tell a story? • Observations / Delays / Data Gathering • Lead-time Pie Chart • Future State • Future State Map • List of Projects • Goals and Benefits • Thank you to….

  2. Process for Continuous Improvement Projects • Training • Discovery • Assessment / Analysis • Brainstorming • Implementation • Standardization and Review of Results • Presentation

  3. Project SetupVolume 5000 Lines of Budget 200 Project grants (avg/month new awards and sub-budgets) 475 Project Grants New contract has 10 budget lines x 25 new contracts / month = 250 budget lines to enter.

  4. Project SetupResults

  5. Project SetupFuture Results to Measure • Rework • # of Revisions (not from Sponsor) • “Planned Rework” • User Comments • PD Feedback • Survey (custom or GTRI wide) to capture improvements, etc. • Number of phone calls / last minute requests • Number of complaints

  6. Team Expectations • Successful Pilot • Easier Process • Increase Efficiency; Improve Process (OSP) • Help push thru improvements • Develop a process that works for all departments • Efficient process implemented effectively • Current and Future State • Improve overall process and communication • Reduce waste and improve quality • Transfer of knowledge – smooth process

  7. Definition of Lean Thinking A systematic approach throughout an organization to: • Specify value by specific product • Identify the value stream for each product • Make valueflow without interruptions • Let the customer pullvalue from the producer • Pursue perfection Source: Lean Thinking, Womack & Jones, 1996

  8. Realizing the Future StateProjects

  9. Realizing the Future StateProjects

  10. Follow-up Items

  11. Positive Liked visual of current state / future state Cross Functional Team “Great Team” Brown Paper – great visual Facilitators helped lead the team without bias Changes Make sure clearly define symbols and when to use appropriately. For example, what is a process? What is a information transaction?, etc. Pilot Project Feedback

  12. Future Projects • Streamline Advanced Project Assignment • Generate Lab Roll-up Reports from CostPoint • Contract Mods (NCE and additional funds)

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