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eOrders. inventory ordering software!. Introduction. You will…. Use easy functions , letting you order products that you need automatically. Save time , by not having to manually enter purchase orders. Have less out of stocks , without overstocking.
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eOrders inventory ordering software!
Introduction You will… • Use easy functions, letting you order products that you need automatically. • Save time, by not having to manually enter purchase orders. • Have less out of stocks, without overstocking. • Maintain a safe base level of inventory.
Old Ordering Theory How do you order products now? • By intelligent guessing? • By guessing? • By un-intelligent guessing? • By what the salesman thinks you need? • More than once a week?
New Ordering Theory Your customers will vote for what you need with $ales. eOrders will order… • Only items that sell and need restocking. • Only items with less than X weeks supply. • Orders are generated based on sales and “real time” inventory levels. • Based on Discounts and Rips.
eOrders Functions • Order by category, vendors, or sizes. • Edit order quantities, and change vendors. • Send orders to vendors(real-time). • Edit sent orders by exception to received. • Post orders to POS Purchase Orders! • Reports on orders sent, received, posted. • View 2 months prices for all vendors and find the best price and view items going UP/DOWN next month. • Return on investment calculation. • Rips management in New Jersey. • Manage multiple stores on the same screen.
Using eOrders Discussion • How does eOrders know what to buy? • What items can I order? • What about end of month buying? • Using the eOrders instruction manual. • How do I start eOrders?
eOrders Selection Screen Vendor List Select multiple type codes by holding down the shift key. Show only what is going Down/Up in price Click here to run the query
Order Lines Suggested order cases and bottles Vendor Item# Weeks supply Other packages, vintages, gift packs Last Vendor Discounts available for this month and next month Inventory information: Sales, average per week, stock Going UP in price by 4.15% Best rip for this item
Lines on Order Items in open orders from previous eOrder sessions are in orange and must be deleted should you not want to reorder the item.
Vendor Price Screen Multiple Vendors Bottle = Bottle by case cost Case = Case cost As_ = Assorted Sizes
Vendor Changing Clicking here to change the vendor (selling division)
Discounts & Rips B = Blinds ; d(D) = discount ; D(F) = frontline price is more(less) than 15c per case between vendors
How to get the Discounts Clicking in the <<Disp>> column brings up the discount level screen. This screen will show the whole brand family and let the user enter a discount quantity level while tracking the totals. The user can then add these items to the order when closing the window!
Return on Investment If you buy 12 cases this month you will pay $82.46/case and $13.74/bottle and you will have a 3.89 months supply with a 21.90% yield of money based on a $20/bottle retail price and 6 cases monthly sales , 11 cases in stock and 8% annual cost of money.
Other Packs or Gifts Double Clicking opens the window below Other Packs or Gifts have the number of available products here! The product is available in regular bottles or gift sets with glasses!
Adjustable Weeks Supply Changing the order changes the weeks supply on hand
Match SKU to a Vendor Number Double click in the missing vendor number field Click on the correct item, then click on Select. The Vendor number and costs are added!
Deleting Lines & Column Sorting Double clicking on any column header will sort by that column To delete a line just right click or press “D” on your keyboard!
Other screens Weekly and monthly sales Multiple stores info Order history Vendor Totals before split
Before Splitting Orders Checklist Double Check all your edits… • Are your deletes done? • Are your Cases and Bottles right? • Is it the right month to buy quantity? • Are all items SKU matched? • Are the items Brand Matched Correctly? • Are the right vendors assigned?
Sending the Orders After clicking the Split Orders button… • You can send the order for the salesman or manager review. • You can select which vendors to send now. • You can send all the orders now. • You can review individual orders. • You can print individual orders.
Sending Orders Click here to Send all marked orders Click and check the orders you want to send now. Send your comments to wholesaler Make sure you enter your account# with each wholesaler
Confirmation Status Updated every 30 seconds with status information for each order
Receiving The Order After the vendors order is received… • You must Match the order to the invoice. • You must Mark & Note any discrepancies to the eOrders invoice as well as the vendors. • You Edit the order to match, in eOrders. • You Post to POS. • You Post & Complete in POS.
Received Orders Status See the status of Received, Posted & Open Orders
Select a Sent Order Click on the received order you want to edit.
Accepting and Editing Totals 3.You only edit received the yellow columns 4. Post the received order in your POS 1. Click here to copy all the totals to received. 2. Click here to break the order in separate invoices
End of Month = Choices • Next month prices are available on the 18th. • Hold off buying items going down! • See up or down prices in the orders grid. • Reports and order only items going up. • Reports and order only items going down. • Order a longer time period to cover.
Configuration – General tab Read the POS inventory when starting eOrders Post orders to your POS Show lines in Orange for already orders sent or orders ready to be sent Read vendors from POS Enabled for a Demo version Enable sales history screen (weekly/monthly) Keep order on the server for salesman/manager review Show rips values and quantities per line Select the default store The system is automatically saving reports
Configuration – Security tab Bevaccess access information Login screen – use eOders or POS authentication Apply changes on this screen to different stores
Configuration – Suggested tab Vendor to use on suggested report Choose the vendor with the best price on the suggested report Display next month price indicator based on these options Set the default sales period of time for a suggested order
Configuration – Pricing tab Block the updated of the price file Use/download the vendors price history Display current/next month prices in the suggested report Financial information for calculating the yield
Configuration – Other tab Desired action for zero-quantity lines Allow the user to enter the vendor item# For 50ML items use the store pack when posting Desired name for the Promo field Show discounts in the desired order
Monthly matching check The match for this SKU doesn’t exists in the current price file Click here to match the SKU to this vendor item# Click here to change the last or the preferred vendor
Maintenance & Updates eOrders is constantly being improved and an updated version is available every month. The updating program included in the installation package(ftpUpdate) will guarantee you get the latest version and the latest pricing information.
The End Any Questions?
