KSIS/Infinite Campus

1. KSIS/Infinite Campus Update Kentucky Department of Education KIDS – Division of Enterprise Data

2. KSIS/Infinite Campus Spring Update AGENDA: • EOY Training – Coming Soon! • Food Service Reminders • Safe Schools Extract Changes • Kindergarten Readiness • Data Standards • Assessments Update • Data Quality • Data Sharing • On the Horizon

3. End of Year (EOY) Training Topics EOY Training Materials available soon – lateApril. • Attendance • Calendar Wizard • Census • English Language Learners (ELL) • Enrollment • EOY Checklist • Gifted & Talented • Graduation Codes • Health Reporting • Homeless Data Collection and Reporting • Safe Schools Extract • SAAR • Special Education • Title I • EOY Processing for Graduate and Retention • Training: • Available on-line at Infinite Campus University • Recorded sessions • Frankfort in person

4. Food Service Reminders EOY Processing – Reminder to change year • Time to Change Year to SY 13-14! Must be changed in Campus and POS system. • Instructions will be provided. New Mapping for Data Import of POS Meal Status • Campus update of FRAM module requires a new POS data import mapping for SY 13-14. • Follow the instructions provided with 2/11/13 KSIS Notification to create a new POS data import mapping. Posted on-line here.

5. Safe Schools Extract Changes Coming Release E.1310 includes changes to the Safe Schools reports for compliance with KRS 158.444. Requirements aren’t new; however change is required for compliance. • Separates extract into sub-reports: • SS1: Assault or Violence • SS2: Possession of Guns or Deadly Weapons • SS3: Possession/Use or Distribution of a Controlled Substance • SS4: Bullying or Harassment • SS5: Resolutions of Suspension, Expulsion or Corporal Punishment not reported in SS1-SS4 • SS1-SS4 sub-reports produce records on events that include the specified law/board violation regardless of resolution. • Resolutions of INSR (In-School Removal) will now generate records on the extract. • All data is shared with Kentucky Center for School Safety (KCSS) and Office of Education Accountability (OEA) each year. • Safe Schools data will continue to be published each year in School Report Card. • Training and documentation will be available on the Safe Schools website by April 5th. For questions regarding this significant enhancement, please contact Windy Newton at (502) 564-2116.

6. Kindergarten Readiness • Schools: • Administer the assessment. • Enter prior settings data into Infinite Campus. (Once the custom tab is available, 2012-13 data can be entered). • Enter assessment data into OMS within 30 calendar days of the 30th instructional day. Note – do not enter data on students not retained. • Improve data quality. Common errors include test dates out of screening window, improper entry of student first name/last name and duplicate SSIDs. • BRIGANCE: • Processes data from schools. • Provides data files to KDE. • KDE: • Loads BRIGANCE data to Infinite Campus. • Loads prior settings and BRIGANCE scores into CIITS

7. Data Standards - Reminder • Data Standards are available on-line here -or- search KDE website – keyword, “data standards.” • The standards are available in two formats - individual documents by topic or a single document that includes all topics. • The standards are updated when: • state/federal reporting requires change • data quality issues are identified • new functionality is added to Infinite Campus • A KSIS Notification is sent to districts when any major change is made to a standard. • Following the guidelines contained in these documents helps to ensure data quality, consistency and comparability across districts. • YOUR INPUT IS WELCOME!!!!!

8. Data Standards – What’s New • Enrollment Data Standard – March KSIS & More Newsletterprovided guidance on entering dual last names. • Grades Standard – End of Course (EOC) • Link to instructions on EOC Assessment set up for calculating final grade. • Works well for those that do post final grade, but not so well for those that post term grades. • Reminder – Districts that don’t include EOC as 20% of final grade are required to report that to the Commissioner of Education. • Teacher of Record – stress need to ensure teachers and students are properly aligned. Includes: • Elementary schedules • Contributing professionals • Long-term substitutes

9. Assessments Update • What’s New: • 2012-13 PLAN and EXPLORE assessments have been imported into IC and pushed down to districts. • Kindergarten Readiness and Self-Help/Social Emotional scores have been pushed down to districts. • 2011-12 Assessments Loaded – ACT, Explore, Plan, KPREP, EOC, CCR and Growth • 99.6% match on state assessments when importing into IC • Files for the .4% errors/mismatches will be sent to districtsto resolve errors.

10. Data Quality • School Report Card - Expect data to have to be validated by August for 2012-13 card. • Health Condition flag cleanup needed for end-of-year reporting and grant submission. Reference 3/18 email sent by Cheri Meadows to DPPs and health coordinators. • A new state-published transportation code ad hoc was made available on 2/19 to assist districts in finding students with missing transportation codes. • A new Combine Person tool was made available in Campus to combine duplicate student records (documentation coming soon). • Selective Sync tool now available to sync one to multiple person or enrollment recordstoState Edition. See Campus Community for documentation on using this tool.

11. KSIS Data Sharing Stress Data Quality—Data is being used in many ways. CIITS • Weekly files – Staff & Student • Daily files – existing staff only • Grade book data • Assessment level detail • Roster verification – Fall 2013 • P20 & other researchers • ASSIST – School & District Level Data • School Report Card – new data to be added in 2013

12. More on the Horizon…2013 • eTranscripts • Alternative Program Changes • Restraint & Seclusion • Student Voice • 2012-13 School Report Card • Common Core Standards • Keep up with KDE News App

13. Open Discussionand Questions