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AAHA Compliance Breakout

Learn about the utility allowance requirements for properties funded on or after August 23, 2013. Understand the energy consumption and HUD utility schedule models, renewal process, and submission timelines.

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AAHA Compliance Breakout

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  1. AAHA Compliance Breakout May 22, 2019

  2. Utility allowance • For properties where the home funds were committed on or after August 23, 2013 must use one of the following: • Energy Consumption model • Hud utility Schedule model • Local utility provider

  3. Utility Allowance • Energy Consumption Model • Relationship between the owner and provider of the energy consumption model • 60-day period to submit the request • 90-day Approval period • Must be renewed at least once every 12 months • Not required for all properties

  4. Utility Allowance • HUD Utility Schedule Model • Utility rate sheets must be provided with the request • Don’t forget about the tax rate % and Extra Fees • Utility rates must be no older than 60 days old • 90 day implementation period • Must be renewed at least once every 12 months

  5. Alabama power Ndr-Ecr Factor To calculate the AL Power May ECR factor do the following: .75+22.980=23.73/1000=.02373 .02373 should be entered as an Extra Fee

  6. Utility Allowance • Local utility provider • The allowance must be from the provider • Monthly bills from your tenants used to get an average will not be accepted unless you can get the local utility provider to sign off on your work

  7. Property Damage notification • It is available in the compliance section of the ahfa website • Must be submitted if the following happens: • Household displaced • Major damage (flood, storm, fire, etc.) • In the future, we will have an Amenity Damage notification

  8. Rent roll is important • Set-aside report • Vacancy report • Income qualified • Gross rent • Full-time student household • Disability/homeless election

  9. Join our mailing list • Everyone needs to add themselves to this list • It is located in the compliance section of the ahfa website

  10. Disabilities/Homeless election • This election form is a part of the application for projects submitted 2016, 2017, 2018, and moving forward • Owner’ s election • Application requirements • Eligible Households

  11. Disabilities/Homeless election • At initial lease up, you Must wait 90 days before renting a unit to an otherwise eligible applicant • Marketing efforts must be documented • Must maintain a separate waiting list of eligible disabled and/or homeless applicants • After initial lease up, if you have zero eligible applicants on your waiting list, you have notified the local and/or regional service provider and ahfa, you can rent the unit to an otherwise eligible applicant

  12. Disabilities/Homeless election • The following form must be in the household file: • Disability Self Certification • Homeless certification

  13. DMS AUTHORITY ONLINE MANAGEMENT System • It is best to have everyone who uses the system register individually • Issue with Sharing usernames and passwords • If you forget the information, I can only assist the registered user

  14. DMS AUTHORITY ONLINE MANAGEMENT System • Currently we recommend updating the system on a monthly basis • In the future, this will be a requirement

  15. DMS AUTHORITY ONLINE MANAGEMENT System • Importing • Make sure you send the required data for each event type • Move-in, transfer in and out, recertify, move-out, composition updates are the only importable event types • You cannot import rent updates and student updates • Import instructions can be found in the compliance section of the ahfa website

  16. DMS AUTHORITY ONLINE MANAGEMENT System • Event Details • Rent level % • income level % • funding program

  17. DMS AUTHORITY ONLINE MANAGEMENT System • Move-in Event • Total household income • Household income at move-in

  18. DMS AUTHORITY ONLINE MANAGEMENT System • Utility allowances • You must create the utility allowance(s) • Be very specific with description of the allowance • Once created, you are able to copy them forward • The allowance will last for 12 month plus 90 days

  19. DMS AUTHORITY ONLINE MANAGEMENT System • Finalizing the year • Enter tenant events before finalizing • January 1st until December 31st

  20. DMS AUTHORITY ONLINE MANAGEMENT System • Annual Owner Certification • Make sure you are in the correct effective year • Make sure to click on the submit button when completed

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