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Christmas 2014 Resourcing July

Christmas 2014 Resourcing July. Recruitment Services Development Team V1.0. Christmas 2014 Resourcing Goals. To deliver an integrated, seamless, end-to-end resourcing and payroll process to meet operational requirements for Christmas 2014

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Christmas 2014 Resourcing July

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  1. Christmas 2014 Resourcing July Recruitment Services Development Team V1.0

  2. Christmas 2014 Resourcing Goals • To deliver an integrated, seamless, end-to-end resourcing and payroll process to meet operational requirements for Christmas 2014 • HRS Recruitment Services Development Team – Project Management • Dedicated HRS Christmas Casual Helpline • Dedicated HRS payroll team and Manager Helpline • Central processing and joining team • HRS field teams running registration events. • End to End Recruitment through IRIS and Payroll through PSP • Dedicated Regional Christmas Coordinators with specialist support teams

  3. Christmas 2014 Key Objectives • To drive the overall national planning activity • To define the National Attraction Strategy • Through Ops Directors, HRD’s and Workforce Planners teams, deliver robust workforce plans • To agree & deliver retention strategies • Work with external partners to ensure timely delivery of resource • Delivery of E2E payroll service and dedicated telephone helpline service

  4. Programme Status Completed Project Set Up Phase 1: Project Set Up (May - June 2014) Project plan, governance structure, template building Mobilisation of project team, communications plan, project launch Phase 2 : Project Planning (July – September 2014) Mobilisation of support teams, Regional Plans finalised, roles live for applications Project Planning Phase 3: Execution and Fulfilment (Sept 2014 – Jan 2015) Registration Events, Security Vetting, Pay Workshops, Applicants joined, paid and off boarded. Execution PIR Phase 4: Post implementation review (Jan – Feb 2015) Full Project interrogation

  5. Key Project Milestones – July • Complete Registration event plan and book all venues • Submit Registration Assistant Request and National Plan to agency • Finalise Pay Rate Matrix • Finalise Cost Centre structure • Advertise HRS Central Christmas Team Coach and CSA Roles • Build and Test Job Application process in IRIS • Complete Welcome Workshop for Regional Co-ordinators and Leads • Complete Attraction Strategy • Issue Summer mailer to c20,000 2013 Christmas casuals • Complete initial planning support calls with Heads of Workforce Planning

  6. Top Risks – Overall Project

  7. Operational Planning Approach Planned and adhoc short term agency usage / attrition or waiting list True Christmas Uplift • Further guidance is within the Planning Guide – Christmas Casuals 2014, providing details on: • Planning Your Numbers • Employee Proposition • Treatment and Facilities • Attrition Options • Waiting Lists • Contingency Planning and Agency Supply Stable yet flexible

  8. Operational Planning Approach • Planning should incorporate ALL unit staff including Angard and Agency • Recommended approach is to ‘overfill’ rather than ‘backfill’ due to day 1 -7 drop out (attrition) rates. These rates will be shared as part of toolkits. • As in 2013 Delivery offices will not be in scope – unless authorised by exception

  9. Operational Planning HRS Key Contacts

  10. Key Dates • June 16 – Christmas 2014 Resourcing Project Launch • July 14 – Checkpoint Conference Call (HoWP + Deputy and HRS) • July 18 - Pay Rates Confirmed • July 21 – Summer Mailer to previous Christmas workers. • July 25 – PSP Alignment and Cost Codes Confirmed • August 08 – FIRST PLAN DEADLINE • W/C September 01 – Roles live for applications • September 18 – FINAL PLAN DEADLINE • September 22 – Registration Events Commence • October 06 to 24 – Pay Workshops

  11. What you need to do now……. • Ensure all relevant regional contacts are involved with the Man Power Planning process • Build in a local checkpoint to review the initial draft plan prior to submission on 08 August

  12. What you need to start thinking about • Confirmation of available funding for any local advertising • Any agenda items or points to discuss at the August Deep Dive Sessions in readiness for the final plan submission on 18th September.

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