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Collaborative Business Writing Corporate Training Materials. Module One: Getting Started. Alone we can do so little – but together we can do so much. Helen Keller.
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Collaborative Business Writing Corporate Training Materials
Module One: Getting Started Alone we can do so little – but together we can do so much. Helen Keller • Collaborative business writing is a growing trend among industries because it is a concept that utilizes the talent and knowledge of several individuals to create one final piece of work.
Module Two: What is Collaborative Business Writing? Coming together is a beginning. Staying together is progress. Working together is success. Henry Ford • Collaborative writing is often simply defined as a project or piece of work that is created by a multiple of people combined together. It has become especially useful in many companies that prefer employees to work together on a project or require a large assignment to be divided into smaller parts in order to be accomplished on time.
Module Two: Review Questions • Establishing what can help clarify the objective of a collaborative project? • A shared goal • Salary ranges • A designated work space • Parking spaces • Which of the following is a question to ask when establishing an objective? • What am I going to be paid for this? • What hours will each employee need to work? • What does this project hope to accomplish? • What sort of timeline will we need to create?
Module Two: Review Questions • Which of the following is one benefit of utilizing a practical writing approach? • Decrease employee down time • Improve the group collaboration process • Better determine the group’s rate of efficiency • Increased employee merit • What is one example of a practical writing approach of collaborative writing? • Dividing employees into unrelated groups • Enabling a communication tree only between certain employees • Asking all employees to work in one area • Enabling employees to peer review their contributions
Module Two: Review Questions • What factors can effect what type of writing strategy is used in a project? • The size of the project • The number of employees on the team • The deadline assigned to the project • All of the above • Which of the following is not a type of writing strategies? • Dimensional writing • Sequential construction • Parallel writing • Integrated construction
Module Two: Review Questions • Collaborative writing patterns determine what in a project? • What employees will be compensated for the project • What type of tools the team will use • What employees complete each task • What office the project will need to be completed in • Which of the following is a factor that can affect a collaborative writing pattern? • The scheduled hours of each team member • The individual talents of the team members • The workspace provided • The topic of the project at hand
Module Two: Review Questions • Ginger was assigned to write a proposal in order to increase what? • Employee proficiency • Employee morale • Manager incentives • Parking spaces • Why did Ginger want employees to finish their assignments individually? • To make the job easier • To challenge the other employees • To make her job seem important • To gain their own perspective
Module Two: Review Questions • Establishing what can help clarify the objective of a collaborative project? • A shared goal • Salary ranges • A designated work space • Parking spaces • It is important to clarify the objective of the collaborative project from the beginning. One way of accomplishing this is to establish a shared goal for the collaborative team. • Which of the following is a question to ask when establishing an objective? • What am I going to be paid for this? • What hours will each employee need to work? • What does this project hope to accomplish? • What sort of timeline will we need to create? • When attempting to clarify an objective for a collaborative group, it is important to ask a series of questions to determine what the project is for. One common question is asking what the group/project wants to accomplish with this work.
Module Two: Review Questions • Which of the following is one benefit of utilizing a practical writing approach? • Decrease employee down time • Improve the group collaboration process • Better determine the group’s rate of efficiency • Increased employee merit • One benefit of using collaborative writing as a practical approach is the ability to improve and construct the group collaboration process. In this approach, many companies are able to determine how they want to form collaboration groups and what processes/procedures would work best. • What is one example of a practical writing approach of collaborative writing? • Dividing employees into unrelated groups • Enabling a communication tree only between certain employees • Asking all employees to work in one area • Enabling employees to peer review their contributions • One example of using a practical approach to collaborative writing is allows for employees to peer review each other’s contributions made to the group.
Module Two: Review Questions • What factors can effect what type of writing strategy is used in a project? • The size of the project • The number of employees on the team • The deadline assigned to the project • All of the above • The size of the project, the employees involved, and the deadline of the project are all factors that can effect what type of collaborative writing strategy is chosen for the project. • Which of the following is not a type of writing strategies? • Dimensional writing • Sequential construction • Parallel writing • Integrated construction • Dimensional writing is not a type of collaborative writing strategy. Integrated, parallel and sequential are types of collaborative writing strategies.
Module Two: Review Questions • Collaborative writing patterns determine what in a project? • What employees will be compensated for the project • What type of tools the team will use • What employees complete each task • What office the project will need to be completed in • Collaborative writing patterns determine what tasks need to be completed and what employee, or employees, is assigned to complete them. • Which of the following is a factor that can affect a collaborative writing pattern? • The scheduled hours of each team member • The individual talents of the team members • The workspace provided • The topic of the project at hand • Collaborative writing patterns focus on team members and the tasks involved. The individual talents of each team member can effect what type of writing pattern can be used for a project.
Module Two: Review Questions • Ginger was assigned to write a proposal in order to increase what? • Employee proficiency • Employee morale • Manager incentives • Parking spaces • Ginger was assigned to write a proposal for ideas that can help increase employee proficiency in the office. • Why did Ginger want employees to finish their assignments individually? • To make the job easier • To challenge the other employees • To make her job seem important • To gain their own perspective • Ginger wanted to include a variety of ideas and perspective in the proposal. By asking the employees to complete their assignment individually, the work would capture their individual views and thoughts.
Module Three: Types of Collaborative Business Writing Training often gives people solutions to problems already solved. Collaboration addresses challenges that no one has overcome before. Marcia Conner • Collaborative business writing can cover a wide range of documents and projects, including proposals, memos, letters and even instruction sets. Typically the type of collaborative writing used depends on the type of project at hand and how it will need to be completed.
Module Three: Review Questions • Cut and Paste Construction is often called what? • Divide and Conquer Construction • Separation Strategy • Puzzle Piece Construction • Mosaic Compilation • Cut and Paste Construction is typically completed by whom? • The team leader • Peer team members • Upper management • The editor
Module Three: Review Questions • In Puzzle Construction, employees are able to submit what? • Partially finished content • Completely finished content • Both A and B • None of the above • Puzzle Construction is sometimes called what? • The Mosaic Construction • The Frankenstein method • The Jigsaw Assembly • The Cut and Paste Construction
Module Three: Review Questions • In Sequential Summative Construction, who assembled the final draft? • The team • The editors • The team leader • A designated copier • Sequential Summative Construction is a good tool for what? • Employee evaluation • Grammar practice • Peer review • Employee training
Module Three: Review Questions • In Integrated Construction, who does the majority of the editing? • The group members • The team leaders • The copy crew • The scribes • Integrated Construction is not recommended for what type of projects? • Department assignments • Large projects • Intradepartmental projects • Small projects
Module Three: Review Questions • What item was Matthew asked to create for the shareholders? • A newsletter • A training manual • An annual report • A company handbook • What type of collaboration did Matthew choose to use for his assignment? • Puzzle Construction • Integrated Construction • Sequential Summative Construction • Cut and paste construction
Module Three: Review Questions • Cut and Paste Construction is often called what? • Divide and Conquer Construction • Separation Strategy • Puzzle Piece Construction • Mosaic Compilation • Cut and Paste construction is often referred to as Divide and Conquer Construction because the project is typically divided into many sections for different people to complete at once. • Cut and Paste Construction is typically completed by whom? • The team leader • Peer team members • Upper management • The editor • In Cut and Paste Construction, the editor (or editors) is responsible for doing much of the editing and compilation. They may not necessarily seek approval from the authors during this process.
Module Three: Review Questions • In Puzzle Construction, employees are able to submit what? • Partially finished content • Completely finished content • Both A and B • None of the above • Puzzle Construction does not require a full finished piece to be finished before it can be compiled into the final product. Therefore, employees can turn in a partially finished product if they cannot complete a full piece to turn in. • Puzzle Construction is sometimes called what? • The Mosaic Construction • The Frankenstein method • The Jigsaw Assembly • The Cut and Paste Construction • Because Puzzle Construction uses parts and sectors from different employee works to make a final draft, it is sometimes referred to as the Frankenstein Method.
Module Three: Review Questions • In Sequential Summative Construction, who assembled the final draft? • The team • The editors • The team leader • A designated copier • In Sequential Summative Construction, the team works together to edit and assemble the final draft instead of designating one particular person to do so. • Sequential Summative Construction is a good tool for what? • Employee evaluation • Grammar practice • Peer review • Employee training • Because Sequential Summative Construction involves the entire team during the editing and assembly process, it can be a great tool for allowing team members to peer review and critique each other’s work.
Module Three: Review Questions • In Integrated Construction, who does the majority of the editing? • The group members • The team leaders • The copy crew • The scribes • In Integrated Construction, the scribes (sometimes simply called editors) are responsible for the majority of recording and editing. Since the content is discussed and submitted by the group, there must be a designated scribe to record and edit the information into a final draft. • Integrated Construction is not recommended for what type of projects? • Department assignments • Large projects • Intradepartmental projects • Small projects • Since Integrated Construction involves a large amount of group discussion and group assembly, it is not recommended for larger projects. Integrated construction can be a long process due to the need for every group member’s input and approval.
Module Three: Review Questions • What item was Matthew asked to create for the shareholders? • A newsletter • A training manual • An annual report • A company handbook • Matthew’s group was assigned to create a newsletter for the shareholders to inform them about the different company departments. • What type of collaboration did Matthew choose to use for his assignment? • Puzzle Construction • Integrated Construction • Sequential Summative Construction • Cut and paste construction • Matthew decided to use Cut and Paste Construction when assembling his newsletter so that each department could be displayed in their own way.
Module Four: Collaborative Team Members The strength of the team is the individual member. The strength of each member is the team. Phil Jackson • It’s called ‘collaborative’ writing for a reason. Collaborative business writing requires a group, or team, of members to work together and create a final written piece. Each member is usually assigned a certain role or duty individually while still working toward the group goal.
Module Four: Review Questions • What is one characteristic of a team leader? • Have a high salary • Have good communication skills • Have a high title • Have a lot of employees • A team leader is responsible for which of the following? • Employee paychecks • Company reputation • Monitoring team progress • Relocating employees to new departments
Module Four: Review Questions • What is one characteristic of a chief editor? • Good grammar knowledge • A good wardrobe • High salary range • A corner office • A chief editor is responsible for which of the following? • Assigning employee tasks • Overseeing team progress • Turning in the project in to the CEO • Organizing member submissions
Module Four: Review Questions • Team members must be willing to do what? • Celebrate victories together. • Share failures together • Be flexible with other members • All of the above • What is one characteristic of a team player? • Selfishness • Willing to learn • Over-achieving • Willing to work individually
Module Four: Review Questions • What is one question to consider when building a new team? • How much do I need to pay the employees? • How little work can I do? • Who else can lead this project? • How big is this project? • What is one trait collaborative team members should have? • Common characteristics • Hoarding • Willing to work alone • Inability to share ideas
Module Four: Review Questions • Who did Sally make as her collaborative team leader? • Stacy • John • Mary • George • Why did Sally choose the particular team members? • They had worked with her before • They were not assigned to anything else • They had presentation experience • They specifically asked for the project
Module Four: Review Questions • What is one characteristic of a team leader? • Have a high salary • Have good communication skills • Have a high title • Have a lot of employees • One characteristic a team leader should have is good communication skills, since they will need to monitor and oversee the group of employees. • A team leader is responsible for which of the following? • Employee paychecks • Company reputation • Monitoring team progress • Relocating employees to new departments • Collaborative team leaders are responsible for many duties, including monitoring team progress, supplying timely feedback, and assigning employee tasks.
Module Four: Review Questions • What is one characteristic of a chief editor? • Good grammar knowledge • A good wardrobe • High salary range • A corner office • A chief editor is responsible for much of the editing of a collaboration project, so it is important that they have good grammar skills. • A chief editor is responsible for which of the following? • Assigning employee tasks • Overseeing team progress • Turning in the project in to the CEO • Organizing member submissions • Chief Editors are the ones team members turn their work into for editing and review. Because of this, chief editors must be able to organize a number of employee submissions after they are turned in.
Module Four: Review Questions • Team members must be willing to do what? • Celebrate victories together. • Share failures together • Be flexible with other members • All of the above • For team members to be successful in a collaboration, they must be willing to work as a group, which includes being flexible, celebrate victories as well as share in team failures. • What is one characteristic of a team player? • Selfishness • Willing to learn • Over-achieving • Willing to work individually • Team members should have several different characteristics to work well in a group. One of them should be the willingness to learn.
Module Four: Review Questions • What is one question to consider when building a new team? • How much do I need to pay the employees? • How little work can I do? • Who else can lead this project? • How big is this project? • Several types of questions can be asked to help determine the need for a collaborative team, including “How big is this project” and “How many employees can get the job done?” • What is one trait collaborative team members should have? • Common characteristics • Hoarding • Willing to work alone • Inability to share ideas • Collaborative team members should have several different kinds of traits to work well on a team. One of them should be the presence of common characteristics, because the more the team members have in common, the more they’ll work well together.
