Meeting the Green Procurement Requirements for Federal Agencies NCMA: Bethesda Medical Chapter Meeting November 2010

1. Meeting the Green Procurement Requirements for Federal AgenciesNCMA: Bethesda Medical Chapter Meeting November 2010 Dawn Marie Mancini dmancini@prizim-inc.com 301.840.2222 ext. 113 http://prizim-inc.com/

2. Agenda Intro What is Federal green purchasing? What is required for Federal Agencies? How do I buy green products? Resources 11.2010 NCMA- Green Procurement 2

3. Green Purchasing Lingo

4. What is Green Purchasing? The Basics (EPA) Environmentally preferable (green) products and services have reduced negative effects on human health and the environment when compared to other products and services that serve the same purpose. Purchasing decisions are based on the environmental impacts that occur throughout the product�s entire life cycle. It is also known as �affirmative procurement� or �green purchasing� 11.2010 NCMA- Green Procurement 4

5. What is Green Purchasing? Green Products Are more readily recyclable Contain recycled content Are less toxic Do not create hazardous waste Are biodegradable Contain less packaging Are more durable Use less energy or natural resources over their useful lives 11.2010 NCMA- Green Procurement 5

6. Why Buy Green? GP can: Increase worker safety Prevent waste Conserve resources Lessen or eliminate a negative impact on the environment Improve compliance Reduce purchasing, energy, and labor costs in the long-term Strengthen the market for green products and services 11.2010 NCMA- Green Procurement 6

7. The Buying Process 11.2010 NCMA- Green Procurement 7

8. Federal Requirements 11.2010 NCMA- Green Procurement 8

9. Application to Federal Agencies The federal government has huge purchasing power 2007 federal procurement: $600 billion 11.2010 NCMA- Green Procurement 9 This means the Federal government has a significant impact on demand that can influence the market to: Promote the conservation of our resources Create and demonstrate the viability of, and sustain markets for green products and services Promote the use of energy- and water-efficient products Facilitate the reduction of toxic and hazardous ingredients in products This means the Federal government has a significant impact on demand that can influence the market to: Promote the conservation of our resources Create and demonstrate the viability of, and sustain markets for green products and services Promote the use of energy- and water-efficient products Facilitate the reduction of toxic and hazardous ingredients in products

10. What is Required of Federal Agencies? 11.2010 NCMA- Green Procurement 10 EISA: The Energy Independence and Security Act of 2007 established energy management goals and requirements while also amending portions of the National Energy Conservation Policy Act (NECPA). www1.eere.energy.gov/femp/regulations/eisa.html EPACT: Energy Policy Act of 2005 addresses energy production in the United States, including: (1) energy efficiency; (2) renewable energy; (3) oil and gas; (4) coal; (5) Tribal energy; (6) nuclear matters and security; (7) vehicles and motor fuels, including ethanol; (8) hydrogen; (9) electricity; (10) energy tax incentives; (11) hydropower and geothermal energy; and (12) climate change technology. (www1.eere.energy.gov/femp/regulations/epact2005.html, www.epa.gov/regulations/laws/epa.html) FSRI: The Farm Security and Rural Investment Act (FSRI) of 2002, or Farm Bill, provides government assistance to U.S. farmers. (www.usda.gov/farmbill2002, http://georgewbush-whitehouse.archives.gov/infocus/farminfo/) RCRA: The Resource Conservation and Recovery Act (RCRA) is the public law that creates the framework for the proper management of hazardous and nonhazardous solid waste (www.epa.gov/waste/laws-regs/rcraguidance.htm). FAR: Federal Acquisition Regulation (FAR) is the set of regulations that address purchases of goods and services by Federal agencies. FAR is located in the Code of Federal Regulations at 48 CFR 23. (www.acquisition.gov/FAR/current/html/FARTOCP23.html) PPA: The Pollution Prevention Act (PPA) of 1990 established the national policy that pollution should be prevented or reduced at the source whenever feasible. Preventing pollution offers important economic benefits, as pollution never created avoids the need for expensive investments in waste management or cleanup (http://epw.senate.gov/PPA90.pdf). CAA: The Clean Air Act (CAA) is the comprehensive federal law that regulates air emissions from stationary and mobile sources. (www.epa.gov/regulations/laws/caa.html, www.epa.gov/air/caa/) EISA: The Energy Independence and Security Act of 2007 established energy management goals and requirements while also amending portions of the National Energy Conservation Policy Act (NECPA). www1.eere.energy.gov/femp/regulations/eisa.html EPACT: Energy Policy Act of 2005 addresses energy production in the United States, including: (1) energy efficiency; (2) renewable energy; (3) oil and gas; (4) coal; (5) Tribal energy; (6) nuclear matters and security; (7) vehicles and motor fuels, including ethanol; (8) hydrogen; (9) electricity; (10) energy tax incentives; (11) hydropower and geothermal energy; and (12) climate change technology. (www1.eere.energy.gov/femp/regulations/epact2005.html, www.epa.gov/regulations/laws/epa.html) FSRI: The Farm Security and Rural Investment Act (FSRI) of 2002, or Farm Bill, provides government assistance to U.S. farmers. (www.usda.gov/farmbill2002, http://georgewbush-whitehouse.archives.gov/infocus/farminfo/) RCRA: The Resource Conservation and Recovery Act (RCRA) is the public law that creates the framework for the proper management of hazardous and nonhazardous solid waste (www.epa.gov/waste/laws-regs/rcraguidance.htm). FAR: Federal Acquisition Regulation (FAR) is the set of regulations that address purchases of goods and services by Federal agencies. FAR is located in the Code of Federal Regulations at 48 CFR 23. (www.acquisition.gov/FAR/current/html/FARTOCP23.html) PPA: The Pollution Prevention Act (PPA) of 1990 established the national policy that pollution should be prevented or reduced at the source whenever feasible. Preventing pollution offers important economic benefits, as pollution never created avoids the need for expensive investments in waste management or cleanup (http://epw.senate.gov/PPA90.pdf). CAA: The Clean Air Act (CAA) is the comprehensive federal law that regulates air emissions from stationary and mobile sources. (www.epa.gov/regulations/laws/caa.html, www.epa.gov/air/caa/)

11. Laws Energy Independence and Security Act (EISA) of 2007 Key focus: Energy efficiency (Energy Star, FEMP) The Energy Policy Act (EPACT) of 2005 Key focus: Federal government renewable energy goals (5% by 2012) and alternative fuel vehicles (75% of all new acquisitions) Farm Security and Rural Investment Act (FSRI) of 2002 Key focus: Federal preference for biobased materials Resource Conservation and Recovery Act (RCRA) of 1976 (40 CFR 247) Key focus: Federal acquisition of products with recycled content and EPA Comprehensive Procurement Guideline 11.2010 NCMA- Green Procurement 11

12. Regulations The Federal Acquisition Regulation (FAR) (48 CFR 23) Many FAR provisions require green procurement throughout the acquisition process EPA Comprehensive Procurement Guideline (CPG) Authorized under RCRA and EO 13423 Establishes minimum recycled content criteria for 66 designated items in 8 categories 11.2010 NCMA- Green Procurement 12

13. Executive Orders and GP 11.2010 NCMA- Green Procurement 13

14. FAR Contract Clauses The following FAR 52.223 clauses should be included in all contracts as appropriate: Biobased Product Certification Affirmative Procurement of Bio-based Products under Service and Construction Contracts Recovered Material Certification Estimate of Percentage of Recovered Material Content for EPA-Designated Products Energy Efficiency in Energy Consuming Products Standards for Environmental Assessment of Personal Computer Products (Continued on the following slide) 11.2010 NCMA- Green Procurement 14

15. FAR Contract Clauses (Continued from the previous slide) The following FAR 52.223 clauses should be included in all contracts as appropriate: Hazardous Material Identification and Material Safety Data Pollution Prevention and Right-To-Know Information Waste Reduction Program Ozone Depleting Substances Refrigeration Equipment and Air Conditioners Certification of Toxic Chemical Release Reporting Toxic Chemical Release Reporting 11.2010 NCMA- Green Procurement 15

16. GP Construction Contracts (FAR) All projects should be evaluated to determine opportunities and requirements for green procurement Document the evaluation and findings Incorporate green procurement requirements into contract requirements Examples: Does the Architect-Engineer firm have experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials? 11.2010 NCMA- Green Procurement 16

17. GP Service Contracts (FAR) Contract Considerations Section C of a contract that contains Green requirements should make clear what is required of the contractor Example language includes: The contractor shall meet the goals and objectives of EO 13423 and use Energy Star and energy-efficient products in the top 20% of energy efficiency as designated by the DOE FAR 36.602-1 can be viewed here: http://www.acquisition.gov/far/current/html/Subpart%2036_6.htmlFAR 36.602-1 can be viewed here: http://www.acquisition.gov/far/current/html/Subpart%2036_6.html

18. Agency Goals for GP Strategic Sustainability Performance Plan (SSPP)per EO 13514 Released September 9, 2010 DOI Goal 8 The Department plans a phased approach to achieve the 95% goal of incorporating green standards in its new contract actions and contract modifications by Q4 FY2012. USDA Goal 8 USDA will implement sustainable acquisition practices for recycled content, energy efficient, bio-based, and environmentally preferable products and services between 2015 and 2020. http://www.whitehouse.gov/administration/eop/ceq/sustainability/plans 11.2010 NCMA- Green Procurement 18

19. Buying Green 11.2010 NCMA- Green Procurement 19

20. The Impact of EO 13423 Environmental impact estimates were made using the Environmental Defense Fund Paper Calculator. For more information visit http://www.papercalculator.org. EO 13101 � Sept 14, 1998. Required 30% post-consumer recycled content. �In 1997, the Federal government purchased 3.2 million boxes of copy paper through GSA, and another .42 million through GPO. At 5,000 sheets per box, this translates to roughly 18.1 billion sheets.� (http://www.federalsustainability.org/initiatives/gfcp.htm) 3.62 million boxes = 36.2 million reams = 199,100,000 pounds of paper (for EDF calculations) Wood Use: 1 ton = 7 trees (Environmental Defense Fund) Total Energy: 1 home/year = 91 million BTUs (Environmental Defense Fund) Greenhouse Gases: EPA GHG Equivalencies calculator (http://www.epa.gov/RDEE/energy-resources/calculator.html) Wastewater: 80 gallons per person per day (http://ga.water.usgs.gov/edu/qahome.html#HDR3) Solid Waste: 4.5 pounds/person/day (http://www.epa.gov/Region7/waste/solidwaste/index.htm) Explanation of Data Values The Paper Calculator is based on research done by the Paper Task Force, a peer-reviewed study of the lifecycle environmental impacts of paper production and disposal. Wood Use Wood use measures the amount of wood required to produce a given amount of paper. The number of typical trees assumes a mix of hardwoods and softwoods 6-8" in diameter and 40' tall. Calculated collaboratively by Conservatree and Environmental Defense based on data from Tom Soder, Pulp & Paper Technology Program, University of Maine, as reported in Recycled Papers: The Essential Guide, by Claudia G. Thompson, The MIT Press, 1992. The 0 uses 10 tons , the equivalent of about 71 trees 30 would use/produce 3 tons less , the equivalent of about 21 trees Net Energy The Paper Calculator includes an energy credit for energy that is created by burning paper � or the methane that decomposing paper creates � at the end of its life. The Net Energy takes the total amount of energy required to make the paper over its life cycle, and subtracts this energy credit. If most of the energy used to make the paper is purchased, then the energy credit might make the Net Energy lower than the Purchased Energy. The average U.S. household uses 91 million BTUs of energy in a year The 0 uses 82 million BTU's , the equivalent of about <1 homes/year 30 would use/produce 7 million BTU's less , the equivalent of about <1 homes/year Purchased Energy A subset of total energy, purchased energy measures how much energy comes from purchased electricity and other fuels. The unit of measure is British Thermal Units (BTUs). The average U.S. household uses 91 million BTUs of energy in a year The 0 uses 55 million BTU's , the equivalent of about <1 homes/year 30 would use/produce 1 million BTU's more , the equivalent of about <1 homes/year Greenhouse Gases Greenhouse gases, including carbon dioxide (CO2) from burning fossil fuels and methane from paper decomposing in landfills, contribute to climate change by trapping energy from the sun in the earth�s atmosphere. The unit of measure is CO2 equivalents. The average car emits 11,013 pounds of CO2 in a year. The 0 uses 16,176 lbs CO2 equiv. , the equivalent of about 1 cars/year 30 would use/produce 2,029 lbs CO2 equiv. less , the equivalent of about <1 cars/year Wastewater measures the amount of process water that is treated and discharged to a mill�s receiving waters. Wastewater volume indicates both the amount of fresh water needed in production and the potential impact of wastewater discharges on the receiving waters. 1 Olympic-sized swimming pool holds 660,430 gallons. The 0 uses 61,102 gallons , the equivalent of about <1 swimming pools 30 would use/produce 9,774 gallons less , the equivalent of about <1 swimming pools Biochemical Oxygen Demand (BOD)  Solid Waste includes sludge and other wastes generated during pulp and paper manufacturing, and used paper disposed of in landfills and incinerators. 1 fully-loaded garbage truck weighs an average of 28,000 pounds (based on a rear-loader residential garbage truck). The 0 uses 5,249 pounds , the equivalent of about <1 garbage trucks 30 would use/produce 593 pounds less , the equivalent of about <1 garbage trucks Environmental impact estimates were made using the Environmental Defense Fund Paper Calculator. For more information visit http://www.papercalculator.org. EO 13101 � Sept 14, 1998. Required 30% post-consumer recycled content. �In 1997, the Federal government purchased 3.2 million boxes of copy paper through GSA, and another .42 million through GPO. At 5,000 sheets per box, this translates to roughly 18.1 billion sheets.� (http://www.federalsustainability.org/initiatives/gfcp.htm) 3.62 million boxes = 36.2 million reams = 199,100,000 pounds of paper (for EDF calculations) Wood Use: 1 ton = 7 trees (Environmental Defense Fund) Total Energy: 1 home/year = 91 million BTUs (Environmental Defense Fund) Greenhouse Gases: EPA GHG Equivalencies calculator (http://www.epa.gov/RDEE/energy-resources/calculator.html) Wastewater: 80 gallons per person per day (http://ga.water.usgs.gov/edu/qahome.html#HDR3) Solid Waste: 4.5 pounds/person/day (http://www.epa.gov/Region7/waste/solidwaste/index.htm) Explanation of Data Values The Paper Calculator is based on research done by the Paper Task Force, a peer-reviewed study of the lifecycle environmental impacts of paper production and disposal. Wood Use Wood use measures the amount of wood required to produce a given amount of paper. The number of typical trees assumes a mix of hardwoods and softwoods 6-8" in diameter and 40' tall. Calculated collaboratively by Conservatree and Environmental Defense based on data from Tom Soder, Pulp & Paper Technology Program, University of Maine, as reported in Recycled Papers: The Essential Guide, by Claudia G. Thompson, The MIT Press, 1992. The 0 uses 10 tons , the equivalent of about 71 trees 30 would use/produce 3 tons less , the equivalent of about 21 trees Net Energy The Paper Calculator includes an energy credit for energy that is created by burning paper � or the methane that decomposing paper creates � at the end of its life. The Net Energy takes the total amount of energy required to make the paper over its life cycle, and subtracts this energy credit. If most of the energy used to make the paper is purchased, then the energy credit might make the Net Energy lower than the Purchased Energy. The average U.S. household uses 91 million BTUs of energy in a year The 0 uses 82 million BTU's , the equivalent of about <1 homes/year 30 would use/produce 7 million BTU's less , the equivalent of about <1 homes/year Purchased Energy A subset of total energy, purchased energy measures how much energy comes from purchased electricity and other fuels. The unit of measure is British Thermal Units (BTUs). The average U.S. household uses 91 million BTUs of energy in a year The 0 uses 55 million BTU's , the equivalent of about <1 homes/year 30 would use/produce 1 million BTU's more , the equivalent of about <1 homes/year Greenhouse Gases Greenhouse gases, including carbon dioxide (CO2) from burning fossil fuels and methane from paper decomposing in landfills, contribute to climate change by trapping energy from the sun in the earth�s atmosphere. The unit of measure is CO2 equivalents. The average car emits 11,013 pounds of CO2 in a year. The 0 uses 16,176 lbs CO2 equiv. , the equivalent of about 1 cars/year 30 would use/produce 2,029 lbs CO2 equiv. less , the equivalent of about <1 cars/year Wastewater measures the amount of process water that is treated and discharged to a mill�s receiving waters. Wastewater volume indicates both the amount of fresh water needed in production and the potential impact of wastewater discharges on the receiving waters. 1 Olympic-sized swimming pool holds 660,430 gallons. The 0 uses 61,102 gallons , the equivalent of about <1 swimming pools 30 would use/produce 9,774 gallons less , the equivalent of about <1 swimming pools Biochemical Oxygen Demand (BOD) Solid Waste includes sludge and other wastes generated during pulp and paper manufacturing, and used paper disposed of in landfills and incinerators. 1 fully-loaded garbage truck weighs an average of 28,000 pounds (based on a rear-loader residential garbage truck). The 0 uses 5,249 pounds , the equivalent of about <1 garbage trucks 30 would use/produce 593 pounds less , the equivalent of about <1 garbage trucks

21. How do I buy green products? Research: Office of Federal Environmental Executive (OFEE) �Green Products Compilation� Research: EPA Comprehensive Procurement Guidelines (CPG) Purchase: GSA Advantage 11.2010 NCMA- Green Procurement 21

22. Research OFEE �Green Products Compilation� One stop resource for green product guidance Excel-based tool updated quarterly by Office of the Federal Environmental Executive (OFEE) Products designated with applicable product standards Available for download online at: www.fedcenter.gov/programs/buygreen/ 11.2010 NCMA- Green Procurement 22

23. OFEE GP Compilation 11.2010 NCMA- Green Procurement 23

24. Research 2. EPA�s Comprehensive Procurement Guideline (CPG) (www.epa.gov/cpg) There are 8 categories of products 11.2010 NCMA- Green Procurement 24 EPA�s program to promote the use of recovered materials (www.epa.gov/cpg) Recovered materials: waste materials and by-products that have been recovered or diverted from solid waste (excludes materials generated from an original manufacturing process) Authorized under RCRA Referenced in 40 CFR 247 EPA�s program to promote the use of recovered materials (www.epa.gov/cpg) Recovered materials: waste materials and by-products that have been recovered or diverted from solid waste (excludes materials generated from an original manufacturing process) Authorized under RCRA Referenced in 40 CFR 247

25. EPA: CPG 11.2010 NCMA- Green Procurement 25

26. Buy! 3. GSA Advantage Each product standard here has been developed or approved by at least one federal agency (i.e. ENERGY STAR developed by DOE and EPA) www.gsaadvantage.gov/environmental 11.2010 NCMA- Green Procurement 26

27. GSA Advantage 11.2010 NCMA- Green Procurement 27

28. GSA Advantage 11.2010 NCMA- Green Procurement 28

29. NPS Example NPS Toolkit Park Level SOPs Tracking Green Purchases Documented Product Effectiveness 11.2010 NCMA- Green Procurement 29

30. EPA: Small Business Example 11.2010 NCMA- Green Procurement 30

31. Resources ENERGY STAR: www.energystar.gov EPA�s CPG: www.epa.gov/cpg EPA�s SNAP: www.epa.gov/Ozone/snap EPA�s WaterSense: www.epa.gov/watersense DOE�s FEMP: www1.eere.energy.gov/femp/procurement OFEE�s Produce Compilation: www.fedcenter.gov/programs/buygreen/ USDA�s BioPreferred: www.biopreferred.gov EPA�s EPP website: www.epa.gov/epp EPP Searchable Database: www.epa.gov/oppt/epp/database.htm Final Guidance on EPP: www.epa.gov/oppt/epp/pubs/guidance/finalguidance.htm EP Case Studies: www.epa.gov/oppt/epp/pubs/casestudies.htm EPA Small Business http://www.epa.gov/osbp/greening.htm 11.2010 NCMA- Green Procurement 31

32. Recycling Resources http://earth911.co EPA http://www.energystar.gov/index.cfm?fuseaction=find_a_product.showProductGroup&pgw_code=LB http://www.epa.gov/epawaste/hazard/wastetypes/universal/lamps/live.htm 11.2010 NCMA- Green Procurement 32

33. Sustainable Certification Resources Maryland Http://mcgreenbiz.org/ ISO 14001 11.2010 NCMA- Green Procurement 33

34. Questions? 11.2010 NCMA- Green Procurement 34

35. Contact Information Dawn Marie Mancini 301.840.2222 ext. 113 dmancini@prizim-inc.com http://prizim-inc.com/ 11.2010 NCMA- Green Procurement 35