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Student Admissions Introduction to Reporting

Learn about data files, joins, and reporting with Linda Atkinson and Linda Herron. Explore important tables like SPRIDEN and STVSTYP for student admissions records. Discover the process of creating a simple report in WebFOCUS.

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Student Admissions Introduction to Reporting

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  1. Student Admissions Introduction to Reporting Instructors: Linda Atkinson and Linda Herron The BARS Support Team

  2. Data Files Overview • - SPRIDEN – Person Identification table • SPRIDEN_PIDM – Internal identification number of the person. • SPRIDEN_ID – The NEW Banner ID or Social • SPRIDEN_CHANGE_IND – Identifies if the type of change made to the record was an id (Null, I, N) • SPRIDEN_LAST_NAME – Defines the last name of person • SPRIDEN_FIRST_NAME – Defines the first name of person • SPRIDEN_MI – Defines the middle name of person

  3. DATA FILES OVERVIEW (Cont) • - STVSTYP – Student type validation table • STVSTYP_CODE - Student Type Code – Student type referenced in admissions, Gen tables • STVSTYP_DESC - Student Type Description – Specifies student type. (freshman, returning, masters, ect)

  4. DATA FILES OVERVIEW (Cont) • SARADAP – Admissions Applications Repeating Table • SARADAP_PIDM – This identifies the applicant internal identification number • SARADAP_TERM_CODE_ENTRY – Identifies the term associated with the information on the applicant record • SARADAP_APPL_NO – Identifies the application number of the admissions record for a specific term • SARADAP_LEVL_CODE – identifies the level to which the applicant is applying ( undergraduate, graduate, ect) • SARADAP_APST_CODE – identifies the status of the application (complete, decision made, incomplete, ect) • SARADAP_STYP_CODE – Identifies the type of student the applicant will become if admitted (freshman, transfer, master candidate, ect)

  5. DATA FILES OVERVIEW (Cont) • ASU_ADMISSIONS_DECISION_PERSON • Name • Academic year and description • Decision and description • Academic Period and description

  6. JOINS JOIN - is a temporary connection between two or more data sources that share at least one common field. Once you join two data sources, each time WebFOCUS retrieves a record from the first data source (host file), it also retrieves the matching records from the second data source (target file). Inner Join. Left Outer Join. Multiple Instance. Single Instance.

  7. STUDENT ü

  8. Create A Simple Extract of SPRIDEN • Go to My Reports • Create a New Folder called “Training Class” • Create a New Report

  9. Field: Name_LFM Format: A100 Formula: J001.SPRIDEN.SPRIDEN_LAST_NAME || (‘,’ | J001.SPRIDEN.SPRIDEN_ FIRST_NAME || (‘ ‘ | J001.SPRIDEN.SPRIDEN_MI))

  10. Field: Name_LFM_Sort Format: A30 Formula: EDIT(Name_LFM,(’999999999999999999999999999999’)

  11. Field: APST_CODE Format: A30 Formula: IF SARADAP_APST_CODE EQ ‘C’ THEN ‘C-Complete ready for review’ ELSE IF SARADAP_APST_CODE EQ ‘D’ THEN ‘D-Decision Made’ ELSE IF SARADAP_APST_CODE EQ ‘I’ THEN ‘I-Incomplete items outstanding’ ELSE SARADAP_APST_CODE

  12. Reporting from the ODS • Advantages • Faster • No joins • Descriptions in one place

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