RFP 16-056 Exam and Surgical Gloves

1. RFP 16-056Exam and Surgical Gloves Pre-Proposal Conference Purchasing

2. UTMB History and Facts UTMB Academic & Research History & Facts • The state’s first Academic Health Center Medical School established in 1891 celebrating 125th anniversary in 2016 • We are 9th in the US in the number of MD graduates with an active license to practice medicine. • There are 29,000 living alumni; 21,000 in Texas • UTMB is Home to the only national lab in Texas and one of the two national biocontainment labs in the U.S. dedicated to developing treatments, vaccines and diagnostics to combat infectious threats to health, such as Ebola. UTMB Health System Fast Facts (FY2014) • Served 778,000 Outpatients and inpatients • Delivered 6,000 new Texans • Served 41,000 Emergency Department Patients • Conducted 119,000 telemedicine encounters, including five-year telemedicine contract to provide all medical services to three National Science Foundation research stations in Antarctica

3. UTMB Today • Schools of Medicine, Nursing, HealthProfessions, Graduate Biomedical Sciences • $1.7B annual budget • 12,000 employees statewide • 3,200 students and 900 faculty • Among largest, fastest growing academichealth centers in the nation • $138M in research expenditures • ~ 944,000 outpatient encounters and~ 30,000 hospital discharges in FY15 • Three campuses • 85-acre Galveston Campus, 90 buildings • 65-acre League City Campus, two buildingsand master plan • 40-acre Angleton Danbury Campus, six buildings Galveston Campus League City Campus Angleton Danbury Campus

4. UTMB Planning for the Future • Goals to Expand Academic & Healthcare Footprint • New facilities include Jennie Sealy Replacement Hospital and League City Campus expansion, Angleton Danbury Hospital  • Beds ~ 442 • Approximately 20 new surgical suites in early 2016 • Increase by ~ 15,000 surgeries per year

5. RFP Section 1 – Notice to Respondents • General Information • Contact for RFP –Terrie Beasley, CTP tebeasle@utmb.edu • Agreement Term (Section 1.5) • Criteria for Selection (Section 1.9) • Key Events Schedule (Section 1.16) • Issue Request for Proposal March 08, 2016 Deadline for Questions March 23, 2016 10:00am CST Proposal Submittal Deadline April 05, 2016 3:00pm CST Purchasing

6. RFP Section 2 – Proposal Requirements • General Instructions • Preparation & Submittal Instructions • Submit one (1) electronic version of entire proposal. • Submittal Checklist • Signed and Completed Execution of Offer (ref. Section 7-all) • Pricing and Delivery Schedule (ref. Section 5) • Responses to Respondent’s Questionnaire (ref. Section 6) Purchasing

7. RFP Section 3 – General Terms & Conditions The General Terms and Conditions contained in UTMB’s Rider 103 shall be made a part of and govern any Purchase Order, unilateral or bilateral Agreement, if any, resulting from this Request for Proposal. • Respondents may offer alternate provisions to the Terms & Conditions: • Must refer to the specific article or section concerned. • General exceptions are not acceptable. • Terms & Conditions determined to be unacceptable may result in disqualification of the proposal. Purchasing

8. RFP Section 4 – Scope of Work / Service Requirements Scope of Work UTMB is looking to consolidate manufactures and/or suppliers for exam and surgical gloves. The intent of this RFP is to solicit competitive proposals for the selection of a multi award of suppliers to be used at UTMB institution. UTMB is looking for suppliers whose responsibilities include providing competitive solutions, a commitment to quality, while maintain a solid financial good standing, providing the latest manufacturing innovation in order to partner with the Institution’s forecasted growth and expansion. • Exam Gloves: Vinyl, Nitrile, Chemo tested & approve, Sterile, Therapeutic options, Latex free alternatives, Power free options, & Specialty options-multiple grip option (smooth, textured, bisque). • Surgical Gloves: Latex free alternatives, Sterile, Polyisoprene, Neoprene, Chemo tested & approved, Therapeutic options, Specialty gloves-multiple grip options (smooth, textured, bisque), Specialty options-(micro, ortho, double gloving, indicator gloves etc.) Purchasing

9. RFP Section 4 – Scope of Work / Minimum Requirements Service and Support • Provide standard response time to all inquiries. • Provide name & contact information for primary Contact Representatives and Account Managers. • Provide standard hours of operations for customer service. • Provide inventory levels by product line on hand. • Awarded Suppliers shall perform Quarterly Business Reviews. Deliveries and Lead-Times • Deliveries to UTMB docks will arrive 8:00 AM CST and 4:00 PM CST • Dock Locations: Central Receiving Warehouse CSW Receiving ADC Campus Receiving League City Campus Receiving 14th Street & Stand 712 Texas Ave 132 E. Hospital Dr. 2240 Gulf Freeway South Galveston, TX 77555 Galveston, TX 77555 Angleton, TX 77515 League City, TX 77573 • Owens & Minor is UTMB’s MedSurg Distributor. UTMB had consolidate distribution for medical/surgical products to include exam and surgical gloves to one primary distributor.

10. RFP Section 4 – Scope of Work / Minimum Requirements Minimum Requirements • Respondent’s product shall meet the following standards: FDA Regulations – Title 21 Code of Federal Regulations Part 820. FDA Regulations – AQL of 1.5 for surgical gloves. FDA Regulations – AQL of 2.5 for exam gloves. ASTM D 6978-05. ASTM F1671. ASTM Standards for Exam and Surgical gloves. ISO Certified. • Respondents shall have the technical competency required to provide assistance with all glove products. • Respondents shall provide documentation demonstrating their capability in meeting and performing all specifications of this RFP. • Respondents shall provide documentation of association or agency for which your company is listed as an approved suppliers. • Respondents shall have five (5) years of business experience with Exam and or Surgical gloves. • Respondents must have extensive experience working with academic medical center or other larger (500+bed) tertiary care hospitals. • Respondents shall three (3) past performances on similar programs with higher education and healthcare institutions of similar size and scope (academic medical centers) within the last five (5) years.

11. RFP Section 5 – Pricing and Delivery Schedule Pricing shall be submitted in excel format onlyAttachment A – Exam Glove Pricing Matrix Attachment B- Surgical Glove Pricing Matrix The information in both attachments shall be used as based comparison of gloves currently in use at UTMB. This is not an all-inclusive list of gloves and may be adjusted as needed. Include the following information for either Exact Match or Equivalent Match:Vendor Manufacture Name Vendor Product Number Vendor Product Description Package Unit of Measure Quantity Unit of Measure List Price Unit of Measure List Price Pair Discounted Price Unit of Measure Discounted Price Pair Other Exam & Surgical Glove Option Tabs: Include the entire portfolio for glove options (i.e. Under Gloves, Specialty Gloves etc.) Purchasing

12. RFP Section 6 – Respondent Questionnaire • Company Profile • Quality of Products • Technical Proposal • Pricing and Rebates Purchasing

13. RFP Section 7 – Execution Of Offer • MUST BE COMPLETED, SIGNED AND RETURN IN IT’S ENTIRITY • Not doing so may result in the rejection of your proposal Purchasing

14. Questions? Purchasing