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Introduction to ms office and excel

Introduction to ms office and excel. AGENDA. Windows MS Office 2013 Intro to MS Office EXCEL. windows. Using windows explorer. Working with files and folders. 1.Using windows explorer. Open windows explorer Understand and customize the interface. Windows explorer interface.

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Introduction to ms office and excel

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  1. Introduction to ms office and excel

  2. AGENDA • Windows • MS Office 2013 • Intro to MS Office EXCEL

  3. windows • Using windows explorer. • Working with files and folders.

  4. 1.Using windows explorer • Open windows explorer • Understand and customize the interface

  5. Windows explorer interface • Back and forward buttons • Address bar • Tool bar • Navigation pane • Content pane • Search box • Details pane

  6. Windows explorer interface • Preview plane • Show or hide preview plane • Change your view • Help button

  7. 2. Working with files and folders • Creating folder and sub folder • Saving a file in folder • Selecting file/folder • Selecting multiple files/folders • Copying file/folder • Moving multiple files/folders • Renaming file/folder

  8. Microsoft office • Access – use relational database to store data and convert to information. • Excel – spreadsheets store quantitative data and perform rapid calculations and analysis. • PowerPoint – creates slide shows for presentation by a speaker. • Word – process texts and creates documents, letters, resume, reports etc.

  9. operations • Quick access toolbar • Ribbon • Hiding the Ribbon • Ribbon groups • ? – Help button • Dialog box • Status bar • Copy, Cut, Paste

  10. Microsoft excel

  11. Spreadsheets and worksheets • Spreadsheets – electronic files that contains a grid of columns and rows containing related data. • Worksheets – spreadsheet containing formulas, functions, values etc. • Workbook – file containing related worksheets.

  12. Excel window • Rows, row heading • Columns, column heading • Cell • Name box • Formula bar

  13. Excel window • Navigate in and among worksheets • Enter and edit cell data • Clearing cell data • Formulae • F5 – find row/column/group

  14. Cell navigation

  15. Entering and editing cell data • Enter text • Enter values • Enter dates • Enter formulas • Edit and clear cell contents

  16. Text - can’t be used for calculations Ex: Bob, banjo, 555-1234, 154-23-9304, m#5l*fish Which side does text auto align to? Long text: Alt+Enter to begin a new line • Values - represent a quantity or a measurable amount Ex: 0.5, 123,456, Which side do values auto align to?

  17. Dates - can be used in calculations Ex: 9/15/2012; 9/15/12; September 15, 2012 Current Date: Ctrl+; • Times - can also be used in calculations Ex: 1:30pm, 13:30 Current Time: Ctrl+Shift+;

  18. Formula intro • Begin with = • Can reference other cells • Use Order of Operations

  19. Formula intro – cont’d Order of Operations • Parentheses • Exponents • Multiplication • Division • Addition • Subtraction

  20. Quick Examples

  21. Clearing cell contents • Different ways: • Choose the cell, double click on that and delete using ‘BACKSPACE’ / ‘ DELETE’ button. (deletes word by word) • Select the cell and directly press ‘DELETE’ • Select the cell and click “CLEAR” button on top right corner of ribbon and choose what to clear (only formats/only contents/only comments/only hyperlinks/ clear all)

  22. Simple shortcuts Enter data into cell A1 • Copy Ctrl+C • Paste Ctrl+V • Cut Ctrl+X • Undo Ctrl+Z • Redo Ctrl+Y

  23. Next class • In-depth about Excel – Chapter1

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