1 / 34

Electronic Check Reconciliation

Electronic Check Reconciliation. Wendy O'Rourke – Hampshire College Jeff Butera – Hampshire College Session 10630 July 28, 2005 3:00PM - Room 102. NERDug 2005 – July 28-29 – Hampshire College. Outline. High Level Overview of Process Low Level Look at Details

jemma
Download Presentation

Electronic Check Reconciliation

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Electronic Check Reconciliation Wendy O'Rourke – Hampshire College Jeff Butera – Hampshire College Session 10630 July 28, 2005 3:00PM - Room 102 NERDug 2005 – July 28-29 – Hampshire College

  2. Outline • High Level Overview of Process • Low Level Look at Details • One-Time Setups to Implement • Walk Through (end to end) NERDug 2005 – July 28-29 – Hampshire College

  3. High Level Overview • Get data from bank monthly • Copy onto Datatel server • Import data into Colleague • Run batch reconcile • Run reports • All done! NERDug 2005 – July 28-29 – Hampshire College

  4. Lower Level Details • Check data from bank varies: • timing • format • media Contact your bank for details. NERDug 2005 – July 28-29 – Hampshire College

  5. Lower Level Details • Copy data to server: • Many methods • FTP • Network drive Whatever works best for you. NERDug 2005 – July 28-29 – Hampshire College

  6. Lower Level Details • Run batch reconcile (the fun part) • CF - LBRT (AP checks) • HR – BKRI (PR checks) Watch how much faster it is! NERDug 2005 – July 28-29 – Hampshire College

  7. Lower Level Details • Run reports • Datatel has some canned reports • We had others we added It's all what you're looking for. NERDug 2005 – July 28-29 – Hampshire College

  8. One-Time Setups • For AP checks: • CF subroutine S.LOAD.AP.CHK • Will need to customize (bank-specific) • Subroutine reads/parses bank data NERDug 2005 – July 28-29 – Hampshire College

  9. One-Time Setups • AP Bank Setup • CF – AP – APC – BKCD • Setup any bank(s) and/or account(s) • Populate subroutine name: Reconciliation Tape Block Size.: 1 Reconciliation Tape Record Size: 1 Reconciliation Tape Subroutine.: H08.S.LOAD.AP.CHK NERDug 2005 – July 28-29 – Hampshire College

  10. One-Time Setups • For HR checks: • Create an ELF spec • Datatel provides INTER.BANK.RECON • ELF requires check issue/paid dates (fake it) NERDug 2005 – July 28-29 – Hampshire College

  11. One-Time Setups • Enter a place for bank files on ELFT: Description: 1: RECON FILE File Type..: VD Variable Disk Directory....: /datatel/live/collive/H08.DATA/_CHECKS_ • GEN your ELF spec • On CF – BKRR enter: Custom ELF Specification: H08.RECON.MAP NERDug 2005 – July 28-29 – Hampshire College

  12. Walk Through

  13. Walk Through

  14. Walk Through

  15. Walk Through

  16. Walk Through

  17. Walk Through

  18. Walk Through

  19. Walk Through

  20. Walk Through July 25 2005 ELECTRONIC CHECK RECONCILIATION REPORT 08:22 Check ID Amount Reconciled Error Message ---------- -------- ---------- -------------------------- 01*0030551 100.00 No This check does not exist 01*0076208 500.00 Yes 01*0076209 2,000.00 Yes 01*0076210 183.49 Yes 01*0076211 650.00 Yes 01*0076212 23.55 Yes 01*0076214 15,555.43 Yes

  21. Walk Through RECONCILED 030105 thru 033105 Curr Current CHK.DATE CHECKS. CHK.MISC.NAME..... CHK.AMOUNT... Stat Stat Date 09/10/03 0076073 Payee name here 94.89 R 03/22/05 02/22/05 0076208 Payee name here 500.00 R 03/31/05 02/17/05 0076209 Payee name here 2,000.00 R 03/31/05 02/18/05 0076210 Payee name here 183.49 R 03/31/05 02/22/05 0076211 Payee name here 650.00 R 03/31/05 02/24/05 0076212 Payee name here 23.55 R 03/31/05 02/25/05 0076214 Payee name here 15,555.43 R 03/31/05 ============= TOTAL 1,157,811.78

  22. Walk Through OUTSTANDING 033105 Curr Current CHK.DATE CHECKS. CHK.MISC.NAME....CHK.AMOUNT... Stat Stat Date 02/24/05 0076213 Payee name here 57.05 O 02/24/05 03/28/05 0076221 Payee name here 2,002.00 O 03/28/05 01/07/04 0418847 Payee name here 219.22 O 01/07/04 01/28/04 0419373 Payee name here 50.00 O 01/28/04 01/30/04 0419488 Payee name here 65.00 O 01/30/04 02/18/04 0420054 Payee name here 5,600.00 O 02/18/04 ============= TOTAL 925,834.49

  23. Walk Through

  24. Walk Through

  25. Walk Through

  26. Walk Through

  27. Walk Through

  28. Walk Through

  29. Walk Through July 25 2005 Electronic Bank Recon Import Report EP Employee Payroll Check Issued Paid Paid Number Date Date Payee ID and Name Amount ELF Batch ------ -------- -------- ----------------- ---------- --------- 019199 03/01/05 03/01/05 4,388.57 033105EP 019230 03/02/05 03/02/05 819.57 033105EP 019281 03/02/05 03/02/05 545.80 033105EP 019295 03/02/05 03/02/05 823.12 033105EP 019298 03/08/05 03/08/05 917.50 033105EP ===================== Total Amount and Count 144,749.33 183

  30. Walk Through

  31. Walk Through

  32. Walk Through

  33. Walk Through Bank Code Check Date Check No. Amount Status Status Date EP 06/27/03 015088 776.75 O 06/25/03 EP 07/25/03 015346 310.78 R 09/30/20 EP 07/25/03 015385 30.00 O 07/23/03 EP 08/08/03 015491 249.14 R 09/30/20 EP 08/08/03 015518 258.58 O 08/06/03 EP 01/21/05 019115 125.93 O 01/19/05 =========== TOTAL 173,532.39

  34. Walk Through Bank Code Check Date Check No. Amount Status Status Date EP 01/28/05 019199 4,388.57 R 03/01/05 EP 02/04/05 019230 819.57 R 03/02/05 EP 02/18/05 019325 475.75 R 03/15/05 EP 02/18/05 019334 513.91 R 03/17/05 EP 02/18/05 019336 136.67 R 03/22/05 ========= TOTAL 10,112.38

More Related