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Department of Agriculture – BAI, BPI and BFAR Automating SPS Clearance Workflow

Department of Agriculture – BAI, BPI and BFAR Automating SPS Clearance Workflow. Agenda. Introduction – Project Overview Current DA SPS Clearance Workflow - Manual Automated DA SPS Clearance Workflow Registration, List of Importables, Advanced Deposit Online Preparation and Submission

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Department of Agriculture – BAI, BPI and BFAR Automating SPS Clearance Workflow

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  1. Department of Agriculture – BAI, BPI and BFAR Automating SPS Clearance Workflow

  2. Agenda • Introduction – Project Overview • Current DA SPS Clearance Workflow - Manual • Automated DA SPS Clearance Workflow • Registration, List of Importables, Advanced Deposit • Online Preparation and Submission • Automated Validation and Payment, Review, Endorsement and Approval • SPS Clearance Utilization • SPS Implementation Schedule • Pilot : January 18 – February 28, 2010 • Rollout : March 1, 2010 • Q&A

  3. Current Manual SPS Procedures • Application for Accreditation with Agency • Preparation and submission of SPS Application and support documents • Payment of processing fee • Agency processing : • Review • Endorsement • Printing of SPS form • Approval and signature by the Director • Issuance of SPS Clearance • Importer Use of approved SPS • Send copy to supplier • Attach to BoC import declaration 1-2 Weeks for Accreditation ? 1-2 Days preparation 1 Day submission and payment of application fees 1-2 days Agency processing, subject to availability of Authorized Officer Issuance to importer Ave 3 days importer lead time

  4. Key Objectives • Facilitate preparation, submission, processing and approval of SPS Clearance • Reduce processing cycle time • Digitize SPS clearance information • Real time, online database • accredited importers, items approved for import • actual volume and value of importation (per importer, product, country of origin), etc. • Opportunities for DA Agencies compliance to other government requirements • BOC National Single Window • SPS Agency at the Country of Origin

  5. Automated SPS Clearance Workflow • Pre-Clearance • Registration of importers and list of importables with respective agency BAI, BPI and BFAR • SPS Clearance • Online preparation and submission of SPS application with attached support documents, (thru InterCommerce WebCWS) • Automated receipt of application, validation and payment of fees • Online processing – Review, Endorsement and Approval • Remote printing of approved SPS Clearance • Post Clearance • Transmission to BOC-NSW and online access to SPS Agency at country of origin • Quarantine Officers online access to SPS Clearance data prior to actual arrival, and input of findings upon examination

  6. Internet Internet WebApplications: WebCWS and Trade System Agencies Importers DA TradeSystemTM WebCWSTM • INS WebCWS • Front-End System for Importers • Online system, 24 x 7 • Submission of List of Importables • Preparation and submission of Import Clearance Application • Receipt and remote printing of Import Clearance • Management reports, including monitoring of balances of advances for fees • DA Trade System • Back-Office System for DA, Agencies • Online system, 24 x 7 • Importer database: registered importers, approved list of importables, transaction data for management reports • Automated validation of importer profile, and import items vs approved list of importables, payment of fees (autodebit from advanced deposit) • Agency online validation, endorsement and approval • Online access by Quarantine Officers on approved Import Clearance prior to arrival, and input report of inspection at ports

  7. Registered Companies - Pilot

  8. List of Importables Workflow Importers List of Importables Agencies BAI, BPI, BFAR Approve Importables are products and commodities authorized by agencies to be imported by registered enterprises, subject to compliance to sanitary, phytosanitary and quarantine requirements. The approved importables database will be used in the preparation as well as in the automated validation of SPS applications. Save to Database

  9. Online Approval of Importables

  10. SPS Clearance Workflow SPS Clearance Application DA Agencies BAI, BFAR, BPI, Login to INS WebCWS Completeness of data Registered Importer Items in approved List of Importables Auto-payment of Agency Fees Auto Processing Input Application Details Review Required supporting docs Compliance to DA policies, other requirements Submit Endorse Final Review before endorsement Receive Ack And DA Response Approve Approval by Director Online Printing of SPS Import Clearance Tag Utilization Tagging and Inspection Report By Quarantine Officer at Port

  11. Online Preparation and Submission

  12. SPS as a Module of WebCWS

  13. Importer/Broker Apps Menu

  14. Import Clearance for DA Agencies

  15. Online Import Clearance Preparation

  16. Add Items in Import Clearance

  17. Add Item Detailes in Import Clearance

  18. List of Importables – Look-up Table

  19. Attach Support Documents (scanned docs)

  20. Status after Submission of Application

  21. SPS Clearance Workflow SPS Clearance Application DA Agencies BAI, BFAR, BPI, Completeness of data Registered Importer Items in approved List of Importables Auto-payment of Agency Fees Auto Processing Required supporting docs Compliance to DA policies, other requirements Review Endorse Final Review before endorsement Approve Approval by Director Tag Utilization Tagging and Inspection Report By Quarantine Officer at Port

  22. Agency Online Review of Application

  23. Agency Online Review of Application

  24. Agency Online Review of Application

  25. Agency Online Endorsement of Application

  26. Agency Online Endorsement of Application

  27. Agency Online Endorsement of Application

  28. Agency Online Approval of Application

  29. Agency Online Approval of Application

  30. Agency Online Approval of Application

  31. Agency Online Approval of Application

  32. New SPS Import Clearance Form

  33. Utilization of SPS Import Clearance

  34. Utilization of SPS Import Clearance

  35. M I C P Quarantine Officer Online Report on Inspection

  36. Online Record of Actual Inspection

  37. Stamp “Used” on SPS Import Clearance

  38. “Used” Status of Import Clearance

  39. Advance Deposit and Payment of Fees

  40. Advance Deposit and Payment of Fees

  41. Advance Deposit and Payment of Fees

  42. Advance Deposit and Payment of Fees

  43. Advance Deposit and Payment of Fees

  44. Import Entry Workflows – BOC e2m IAS BAI, BPI, BFAR Import Clearance Importer National Single Window Gateway Importers’ Online Lodgment of Import Clearance Application SPS Clearance/NSW data SPS Database Online Visibility: Import Entry lodged, Assessment, SSDT Invoice, BL/AWB, IC/SPS Internet Broker e2m IAS VASP Gateway Import Entry/ IEIRD SAD

  45. PEZA About InterCommerce • IT, Value Added Network Services company • with more than 22 years experience in B2B transactions, and • more than 10 years in eCustoms Services – accredited as EDI VAN in 1998 and now accredited by Customs, PEZA, Clark and Subic Freeport and BOI as Value Added Service Provider (VASP) • A distributor of Global Exchange Services – GXS, the largest global B2B eCommerce services provider • Member, Pan Asian eCommerce Alliance (PAA) • Independent IT Company - No Affiliation with any logistics company (broker, forwarder, warehouse operator), thusno potential conflict of interest with client logistics providers, and ensuring data confidentiality and integrity • InterCommerce . . . YOUR Value Added Service Partner Department of Agriculture BAI BPI BFAR Local Focus – Global Reach !

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