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1. Documents & DocumentationnLrkost ,oaizys[ku Rashtriya Sewa Bharati, New Delhi Presents RSB-Training-Session on Documents & Documentation

2. Documents & DocumentationnLrkost ,oaizys[ku 1. Organization DocumentationlaxBuizys[ku 1.1 Profile details about the organization :ijs[kklaxBku ds ckjsesatkudkjh 1.2 Registered Office Address proof, Rental iathd`rdk;kZy; Lease Agreementetc,Ikrklcwr] fdjk;k@iVVk le>kSrkvkfn 1.3 Vision & Mission As approved by trustees / office }f”Vdks.kvkSj m}s’; bearers U;kfl;ksa @ dk;kZy;huinkf/kdkfj;ksa }kjkLohd`r RSB-Training-Session on Documents & Documentation

3. 1.4Strategy to meet Stake holder’s expectation achieve the target -ways & means Short term & long term plan fgr /kkjdksa dh vk’kkvksadksiwjkdjus dh vYidkyhu,oanh/kZdkyhu;kstuk;sa j.kuhfr] y{; izkfIr ds rjhdsvkSjlk/ku] 1.5 Beneficiaries Detail of the beneficiaries ykHkkfFkZ;ksaykHkkfFkZ;ksadkhfooj.k 1. 6 Our KaryakartasNo. of karyakarts andthe names of gekjsdk;ZdrkZthe important karyakartas dk;ZdrkZvksa dh la[;k rFkkegRoiw.kZ dk;ZdrkZvkas ds uke 1. 7 Statutory & govt. agencies permission / grants, if any oS/kkfudvkSjljdkjh ,tsafl;kand other assistance vuqefr@vuqnku];fndksbZgS] vkSjvU; lgk;rk 1. 8 Funding Agency & Donors their details existing as well as vuqnku ,tsalhvkSjnkrkvksa prospective mudkorZekuvkSjlEHkkforfooj.k 1.9 Other partners and NGOs their details nwljsHkkxhnkjrFkkxSjljdkjhlaLFkk,samudhtkudjh RSB-Training-Session on Documents & Documentation

4. 2 Human Resources ekuo L=ksr 2.1 HR Structure Organization Chart ekuolalk/kulajpuklaxBulajpuklwfp 2.2 Personal DetailsPersonal Detailsof key personsO;fDrxrfooj.kegRoiw.kZO;fDr;ksa dh O;fDrxrtkudkjh 2.3 Training & Competency Detail of training Ikzf’k{k.k ,oa;ksX;rk c<kukIkzf’k{k.kdh tkudkjh 2.4 Roles & Responsibilities Job Description Hkwfedk;sa ,oaftEesnkfj;kWadk;Zfooj.k RSB-Training-Session on Documents & Documentation

5. 3. Financials वित्तीय 3.1Financial Policy Documented Policy foRrh; uhfrnLrkostuhfr 3.2 Budget for Current Year & Documented Budget Next 3 Years nLrkostctV pkywo”kZrFkkvxysrhuo”kksZdkctV 3.3 Donor DatabaseList of Major Donors nkrklwph(existing) ekStwnkizeq[k nkrkvksa dh lwph 3.4 Past Financial History 3 Years Audited Balance SheetfiNykfoRrh; bfrgklrhulkydkvadsf{krfLFkfr foRrh; fLFkfrfooj.k RSB-Training-Session on Documents & Documentation

6. 3.5 Property records Title deeds, tex paid receipts, laifRrdkdkxtkrsanctioned plans, completion certificate EC, Legal opinion, etc. iw.kZrk izek.ki= nLrkost] djikofr[ eatwjuD’kk] EC,dkuwuhjk; vkfn 3.6 Details of Investments Certificates, confirmation letter, TDS fuos’kdkfooj.kcertificate teklwpuk] iq”Vhdj.ki=] fVfM,lizek.ki= 3.7 Inventory Inventory of assets, RC Book, Permits, Insurance, laifRrlwfpetc.laifRRklwfp] vkjlhcqd] vkKki=] chekvkfn RSB-Training-Session on Documents & Documentation

7. 4. Statutory Requirements oS/kkfudvko’;drkvksa 4.1 Compliances with various Filing of returns, payments of, AgenciesTaxes etc.. fofHkUu,tsafl;ksa ds lkFkvuqikyufjVuZnkf[kydjuk] djHkqxrku] vkfn 4.2 Income Tax 80G, FCRA etc. IT assessment Compliances & Exemption80G, vk;djfu/kkZj.k] ,Qlhvkj, vkfn vk;djvuqikyuvkSjNwV RSB-Training-Session on Documents & Documentation

8. 5. Documentations & Reports izys[kuvkSjo`Rr 5.1 Project Reports Detailed project report izdYio`RrizdYi dh foLr`rtkudkjh 5.2 Proposal As per format given izLrkoby the funding agencylgk;rkiznkudjusokyh ,tsalh ds fn, x, izk:Ik ds vuqlkjghizLrko j[kuk RSB-Training-Session on Documents & Documentation

9. 6.1 Publications Copies of All publications of the organization izdk’kulaLFkkdh lkjhizdkf’kriqLrdssa 7.1 StatisticArea map, census, SewaBastic, Projects vkadMsidentified {ks= dkuD’kk]tux.kuk]lsokcfLr;ka] lwfprizdYi 8.1 Programme Reports News items, paper cuttings, CDs, dk;Zdzedko`Rr photographs. Lkekpkjfo”k;] o`Rri= dh dfVax] lhMh] Nk;kfp= vkfn