Preparing Slides & Posters:

1. Preparing Slides & Posters: Some Perceptual Tips for Better Presentations

2. Elizabeth Krupinski, PhDDepartment of RadiologyUniversity of Arizona

3. Presentation Goals • Convey information • Concisely & effectively • Support & complement verbal • Illustrate what words cannot

4. Presentation Goals • It is NOT a paper • Time is limited • Present your key points • Present in a logical order • Stick to your topic • What’s your point !

5. Basic Rules • Make It Big • Keep it Simple • Make It Clear • Be Consistent

6. Make It Big • Gauge your room size • Gauge audience distance • Title font = 54 - 60 point • Text font = 32 - 48 point • Use bold face font • Move 6’ from your computer

7. Font Size • 14 point font size • 18 point font size • 24 point font size • 32 point font size • 36 point font size • 48 point font size • 60 point font size

8. Keep It Simple • San serif - no squiggles • Blockletters • No italics • Mix UPPER & lower Case • Times, Arial, Century, Univers • Bold, underline & color for emphasis

9. Fonts Types • Impact • Letter Gothic plain text • Bookman Italics • Syndie shadowed • Curlz MT • Arialbold • Blackadder ATC underlined

10. Make It Clear • 6 - 7 lines text per slide • ~ 7 words per line • Leave spaces • Avoid lots of text • Points vs complete thoughts • Avoid punctuation ! . ; , “ ?

11. Do Not Crowd This is how to crowd a slide with way too much text! The goal of this demonstration is to show the audience-distressing effects of crowding way too much information on one slide using as many words as possible in a font size that is way too small to make a multitude of extraneous and unrelated points so that the reader gets cross-eyed trying to read every word I have written in as short amount of time as possible without ever stopping. I have used plain text font at 24 point so it is even more difficult. I have not emphasized a single word. I have used lots of punctuation marks. As the bumper sticker says - if you can read this you are too close! Are you still reading or have you given up already as you should have long ago?

12. Make It Clear • Progressive disclosure of information • Use multiple slides • Include only necessary info • Make content self evident

13. Illustrations • Picture says 1000 words • Graphs & Tables • No more than 2 - 3 per slide • 2 - 3 colors max • Do not crowd illustrations • Keep things simple

16. A A A A A A A A A Schematics fggsg WS red WS go blue uytty WS stop WS rtrt blue WS back rtt green WS WS

17. blue A A WS # 4 back E N D green

18. Graphs

19. Graphs

20. Graphs

21. Graphs • Label the axes • Show units • Provide a legend • Use color 2 - 3 / graph • Clearly differentiate lines • 2+ graphs - consistent within & between slides

22. Graphs

23. Tables • Limit columns & rows • Spilt into multiple slides • Show only relevant entries • Highlight relevant entries • Summary > all data

24. Tables One Two Three Four Five Six Seven Eight Nine Ten Eleven Twelve 453 564 564 789 876 679 2313 6749 6754 564 7865 6754 675 675 675 567 897 353 8976 4323 8787 564 8786 8765 675 453 563 897 867 895 8965 4321 9865 867 0765 9543 965 654 875 898 321 906 9865 5438 0098 765 0976 7634 453 564 564 789 876 679 2313 6749 6754 564 7865 0976 675 675 675 567 897 353 8976 4323 8787 564 8786 5432 675 453 563 897 867 895 8965 4321 9865 867 0765 0764 965 654 875 898 321 906 9865 5438 0098 765 0976 8645 453 564 564 789 876 679 2313 6749 6754 564 7865 6734 675 675 675 567 897 353 8976 4323 8787 564 8786 9674 675 453 563 897 867 895 8965 4321 9865 867 0765 7834 965 654 875 898 321 906 9865 5438 0098 765 0976 9563 675 453 563 897 867 895 8965 4321 9865 867 0765 7834 965 654 875 898 321 906 9865 5438 0098 765 0976 9563 965 654 875 898 321 906 9865 5438 0098 765 0976 9563

25. Tables

26. Visual Balance • English is read left to right • Eyes tend to land on center • Balance your slides • Center graphs / pictures • Fill screen L to R with text

27. Using Color • Use complimentary colors • Dark background - light text • Maximize contrast • Blue/red & green/red = bad • Shading - looks nice, hides text

28. Choosing Colors

29. Maximize Contrast Red & blue is very bad Red & green is very bad Black & blue are bad Black & neon green are pretty good Blue & yellow are very good Dark colors & white are very good

30. Shading • Text across shades of grading less visible • Reading left to right or up & down 1/2 obscured • Contrast significantly reduced • Eye strain increased • Some of your message gets lost

31. Pictures & Clip Art • Use moderately • Compliments text • Humor is good • Don’t overshadow the text

32. Laser Pointers

33. Laser Pointers • Use moderately • Point to specifics • Know your slides • Don’t wave around randomly • Don’t point at audience • Use text overlays instead

34. Arrows & Text Right Ventricle

35. General • Talk to the audience • Not your notes • Not the screen behind you • Speak clearly & loud • Know your time limit • Practice your timing

36. Some Good Sites • kumc.edu/SAH/OTEd/jradel/effective • psyche.uthct.edu/shaun/SBlack/slides • ukans.edu/cwis/units/coms2/upa/upa

37. Some Good Sites • research.ucla.edu/era/present • classes.monterey.edu/CHS/CHS303-01/world/powpoint/index • med.monash.edu.au/crh/publications/max-97