Consulting Solutions

1. Consulting Solutions from cdms Management Advisory Services

2. In this Presentation…(You may please click on the links below or continue viewing in sequence) • Financial Management • Business Process Management • Risk Management • HR Related Processes • Why us? • Contact us Press esc to exit

3. Financial Management

4. Financial Management • Our offerings • Process / Workflow related • Accounting Systems and Audit related • Fund raising related

5. Financial Management – Process / Workflow Related Our Offerings Examples of Processes Accounting of transactions Cash and cheque receipt process Payment process Process for cash withdrawal from banks Process for safe custody of cheques Recording of fixed assets Bank reconciliation • New process definition, documentation, implementation • Gap analysis – existing process documents and practice • Existing process streamlining

6. Financial Management – Process / Workflow Related • Aim • To help the organisation to achieve its accounting and financial goals by defining well laid out processes • Approach • Study various operations in the finance and accounting function • Check for internal controls • Interact with personnel in the function to identify the various steps involved in the different operations • Come up, if required, with a suggested sequence of steps for each of the operations • Validate the same with the concerned personnel • Support the personnel in experimenting with the processes arrived at • Review the processes for their suitability • Formalise the processes and implement them • Benefits to the Organisation • Well laid down processes help in • streamlining operations • optimising costs, effort and time • achieving business goals through optimum processes

7. Financial Management – Accounting Systems and Audit Our Offerings Examples Standardising account heads Improving timelines for accounting Improving record keeping Improving reporting cycles Improving audit trails • Review and streamlining of • Accounting Systems • Internal Controls • Internal Audits • Finalisation of accounts • Support during audit of accounts

8. Financial Management – Accounting Systems and Audit • Aim • To help the organisation to achieve its accounting and financial goals by defining well structured acounting systems with sound internal controls • Approach • Study the nature of organisation to define appropriate accounting systems • Study various operations in the finance and accounting function • Interact with personnel in the function to understand the current systems and processes • Come up, if required, with changes / improvements to the systems and processes • Validate the same with the concerned personnel • Support the personnel in experimenting with the processes arrived at • Review the processes for their suitability • Formalise the processes and implement them • Benefits to the Organisation • Well laid down accounting systems and processes help in • Better internal controls • Timely and quick financial reporting and MIS • Timely decisionmaking

9. Financial Management – Fund Raising Related Our Offerings Examples Preparation of Business Plans for raising of funds Preliminary documentation for raising of funds Replacing high cost funds with lost cost funds • Business Plan Preparation • Background work for raising of capital • Debt restructuring

10. Financial Management – Fund Raising Related • Aim • To help the organisation to achieve its financial goals through better planning and optimising cost of funds • Approach • Understanding the current operations of the business and financial goals • Identifying key areas that require continuous monitoring and focus of top management • Lay down a robust process for preparing business plans and monitoring with appropriate checks and controls • Support in preparing business plans • Identify scope for raising / replacing capital with fresh equity / debt • Streamline existing reocords and documens to facilitiate raising of funds • Benefits to the Organisation • Well laid down business plans and background documents help in • Proper dissemination of information to prospective lenders and investors • Effective monitoring of operations • Raising of funds back

11. Business Process Management

12. Business Process Management Our Offerings Examples of Business Processes Process for purchase of materials Process for capital expenditure Disbursement of salaries Recruitment of personnel Performance appraisal Approving credit limits for borrowers (banking operations) Preventive maintenance Submission of returns to authorities • New Process Implementation • Existing Process Documentation • Existing Process Improvement • Automation of Processes

13. New Process Implementation • Aim • To help the organisation to achieve its business goals by defining well laid out processes • Approach • Study various operations in the organisation • Interact with personnel in the organisation to identify the various steps involved in the different operations • Come up with a suggested sequence of steps for each of the operations • Validate the same with the personnel • Support the personnel in experimenting with the processes arrived at • Review the processes for their suitability • Formalise the processes and implement them • Benefits to the Organisation • Well laid down processes help in • streamlining operations • optimising costs, effort and time • achieving business goals through optimum processes

14. Process Documentation • Aim • To document all existing processes • to help in strict adherence to processes • to enable new users to learn, understand and adapt to processes quickly • to strengthen process driven culture • Approach • Study existing processes • Conduct one-to-one interviews with users regarding the processes and adherence to processes • Document the desired steps in the processes • Benefits to the Organisation • Well documented processes help in • better adherence to processes • lesser deviations from processes • new users adapting to processes faster • providing a base for further improvements

15. Process Improvement • Aim • To correct mis-alignment, if any, with business goals • To enable identifying non-value adding steps, if any, and to enable lean processes • To enable cost and time reduction, as a continuing initiative • Approach • Review existing processes • Suggest improvements • Support in implementing improvement initiatives • Review post-implementation improvements • Take corrective steps • Benefits to the Organisation • Streamlining of processes to achieve business goals • Optimising cost and time in achieving business goals

16. Automation of Processes • Aim • To reduce process time • To release manpower for more productive work • To reduce cost • To ensure improved solutions to address business needs • Approach • Identify processes that are amenable for automation • Identify appropriate automation solutions • Support in implementing automation of processes • Test the automated processes for their effective functioning • Suggest corrective steps as may be required • Benefits to the Organisation • Automation saves time, effort and cost • It releases manpower from the routing of mundane operations for more productive work • It improves the productivity of personnel • It improves efficiency of operations • It provides better control over deviations from defined processes back

17. Risk Management

18. Risk Management Our Offerings Examples of Risks Steps in processes being bypassed by operating personnel Absence of back-up plans in case of failure of critical processes Third party liabilities Litigation caused due to improperly worded clauses in agreements • Operational Risk Management • Legal Risk Management

19. Operational Risk Management • Aim • To identify operational risks arising from people and processes and to take measures to minimise / mitigate the risks • Approach • Identify processes that have the potential for people and/or process defaults • Suggest measures to mitigate or minimise the potential risk • Benefits to the Organisation • Identification of potential risks before actual occurrence of the risks will help in avoiding risk of reputation loss, possible loss of customers, damages to resources of the organisation and reducing costs of possible litigation or other remedial measures

20. Legal Risk Management • Aim • To identify potential exposure to legal liabilities and to to take measures to mitigate the risk • Approach • Review of all legal contracts and all working arrangements with • customers, suppliers of goods and services and other third parties with • whom the organisation has dealings for areas that have the potential to • become contentious issues leading to avoidable litigation or other liabilities • Suggest corrective measures to mitigate or minimise the potential risk • Benefits to the Organisation • Identification of potential risks before actual occurrence of the risks will help in avoiding risk of reputation loss, possible litigation with stakeholders and consequent costs • back

21. HR Related Processes

22. HR Related Processes Our Offerings Examples of HR Processes Processes involved in framing and implementing policies such as Policy on office etiquette, Policy on career growth options Pre-appraisal briefing for appraisers Briefing personnel on purpose of and expected outcome from climate surveys • Framing HR policies • Designing Performance Appraisal Systems • Conducting Climate Surveys

23. Framing HR Policies • Aim • To draft and formalise robust but flexible HR policies in line with the vision, mission and culture of the organisation • Approach • Discussions with the top management to understand the vision, mission and culture of the organisation • Discussions with the HR Head to understand core policies of the organisation to be incorporated in the HR policies • Drafting the HR policies • Reviewing of HR policies by HR Head and by top management • Making necessary modification to polices depending on feedback • Benefits to the Organisation • Well articulated and fair HR policies promote transparency and raises the prestige of the organisation in the eyes of its employees • Well articulated HR policies are useful as a robust framework that can be relied upon

24. Designing Performance Appraisal Systems • Aim • To draft and formalise robust Performance Appraisal System in line with the vision, mission and culture of the organisation • Approach • Discussions with the top management to understand the vision, mission and culture of the organisation • Discussions with the HR Head to understand core policies of appraisal to be incorporated in the performance appraisal system • Drafting the framework for the system • Reviewing the framework with HR Head and with top management • Making necessary modification to framework depending on feedback • Benefits to the Organisation • Well articulated and fair appraisal system promotes transparency and enable fair appraisals • Well articulated appraisal systems are useful as a robust framework that can be relied upon

25. Conducting Climate Surveys • Aim • To conduct climate surveys among the employees of the organisation with a view to assess scope and need for improvements in HR related matters • Approach • Discussions with the top management and HR Head to identify the areas to be surveyed and the employees to be included in the survey • Drafting the questionnaire for the survey in consultation with the HR Head • Administering the questionnaire on the target audience • Analysing the responses to the questionnaire and submission of report on the findings • Benefits to the Organisation • Climate surveys help the organisation in identifying scope for improvement to enable the employees to perform better • These surveys also help in identifying potential risks that may become contentious issues at a later date between the management and employees • back

26. Why Us?

27. Why Us? • All our consultants have a minimum of 20 years experience in their respective fields • Each has headed their respective functions in their organisations • All our consultants are professionally qualified • Our consultants bring a cross-functional approach to a consulting assignment, where applicable • Most of our consultants also teach at leading management institutes

28. Profile of Principal Consultant • R. Ravi Sankar • He is our principal consultant and takes care of • Financial Consulting • Business Process Consulting • Risk Management Consulting • He is a qualified Company Secretary and a Cost Accountant with a M.S. Degree in Management Systems • He has over 30 years experience • 22 years in manufacturing and financial service industries in different functions at senior levels • Over 11 years experience in training and consulting field • He teaches at management institutes like IIM – K, Great Lakes Institute of Management and others back

29. Contact Details

30. Please Contact R. Ravi Sankar cdms Management Advisory Services G1, SubhaSree, 60, 7th Avenue, Ashok Nagar, Chennai 600 083 Mobile 98402 92866 Landline 2489 8691 Email : rrs@mgrlskills.org Website : www.mgrlskills.org back