1 / 47

FF&VP for SY 2012-2013

FF&VP for SY 2012-2013. Fresh Fruit and Vegetable Program GoToWebinar - Part I Program Requirements for SY 2012-2013 North Carolina Department of Public Instruction Child Nutrition Services Section Webinar Presenter: Zoe McKay-Tucker,

jenna
Download Presentation

FF&VP for SY 2012-2013

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. FF&VP for SY 2012-2013 Fresh Fruit and Vegetable Program GoToWebinar - Part I Program Requirements for SY 2012-2013 North Carolina Department of Public Instruction Child Nutrition Services Section Webinar Presenter: Zoe McKay-Tucker, CN Consultant for Special Programs

  2. FF&VP for SY 2012-2013 Zoe’s contact information: E-mail: zoe.mckaytucker@dpi.nc.gov Work phone: 919-807-3517

  3. FF&VP for SY 2012-2013 FF&VP Webinar Agenda • Program Objectives • History of FF&VP • FF&VP Business for SY 2012-2013 • Q & A • Program Requirements • Operating Procedures • Marketing the FF&VP • Allowable and Non-Allowable Expenses • Civil Rights and Special Needs • Food Safety/Sanitation • Nutrition Education • Q & A

  4. FF&VP for SY 2012-2013 Purpose of FF&VP • Create healthier school environments by providing healthier food choices • Expand the variety of f & v children experience • Increase children’s f & v consumption • Make a difference in children’s diets and impact present and future health.

  5. FF&VP for SY 2012-2013 CONGRATULATIONS to all of NC’s 143 Elementary Schools Selected to Participate in the USDA FF&VP for SY 2012-2013!!! (25,32,62,106,169,143)

  6. FF&VP for SY 2012-2013 SY 2004-2005, NC began participating in the USDA FF&VP (pilot) Only 25 elementary schools could be selected to participate annually

  7. FF&VP for SY 2012-2013 With the passing of the Farm Bill (2008), the National School Lunch Act was amended and the USDA FF&VP permanently authorized the Program nationwide…

  8. FF&VP for SY 2012-2013 …to include: • all 50 of the United States, • the District of Columbia, and • 3 US Territories

  9. FF&VP for SY 2012-2013 FF&VP Proposed Rule: • Posted by USDA February 24, 2012 • Included in CN Weekly Update • NCDPI CN Services submitted responses • Final Rule: New Requirements (?)

  10. FF&VP for SY 2012-2013 FF&VP School Proposals Submitted for SY 2012-2013 • Re-read to ensure expenses/activities are allowable • Inquire with SA if uncertain • If necessary, revise School Proposal • Submit revisions to NCDPI CN Services

  11. FF&VP for SY 2012-2013 Partnerships Federal (USDA, DoD) State(NCDA&CS, NCDHHS) Local (Internal & External)

  12. FF&VP for SY 2012-2013 Press Release State (www.dpi.state.nc.us – click on “More News” May 7, 2012) Local (use quotes from CND or Administrative Staff)

  13. FF&VP for SY 2012-2013 USDA FF&VP Handbook for Schools • Downloadable from USDA FNS website, CN website • Text Last Revised: Dec 2010 • Front Cover Revised: June 2011 • Participating Schools should have a copy to read and reference regularly

  14. FF&VP for SY 2012-2013 FF&VP Addendum to the Annual CN Agreement • NCDPI included “Proposed Rule” info for SY 2012-2013 • Must be read/signed/dated by CN Administrator and Superintendent • Original mailed to NCDPI • On file at NCDPI before 1st FF&VP Claim can be reimbursed • “Copy” with all 3 signatures mailed to CN Administrator for CN Program/Sponsor files

  15. FF&VP for SY 2012-2013 FF&VP operates July 1 – June 30

  16. FF&VP for SY 2012-2013 FF&VP Allocations • CN Administrators informed electronically • FF&VP “Grant Details” chart in CNTS • School’s annual allocation, funds spent, remaining balance can be viewed 24/7 in the CNTS • When FF&VP funds are exhausted, FF&VP is over for the school year

  17. FF&VP for SY 2012-2013 FF&VP Allocation for NC = $4 million plus • Start up Allocation (July – Sept) • Second Allocation (Oct – June)

  18. FF&VP for SY 2012-2013 $50-$75 Must be allocated per student/ USDA $62.50 Allocated per student/NC 15% = Start-up 85% = 2nd Allocation

  19. FF&VP for SY 2012-2013 FF&VP Claims • Filed monthly in the CN Tech Syst • Due before or on 15th of the month (if 15th is on weekend or holiday, claim due COB next business day) • Electronic payments are faster and encouraged

  20. FF&VP for SY 2012-2013 FF&VP Reviews • Conducted in districts new to FF&VP • Schedule same as “Administrative Review” Year • FF&VP conducted (by Zoe) a different date (week) from other NCDPI CN Program reviews

  21. FF&VP for SY 2012-2013 FF&VP Reports • Semi-Annual (due in January) • End-of-Year (due upon completion of FF&VP) • E-mail or fax reports; no signature required

  22. FF&VP for SY 2012-2013

  23. FF&VP for SY 2012-2013 Program Requirements • Develop a plan to implement FF&VP • Market the FF&VP • Operate FF&VP a minimum of 2 days/wk • Serve a minimum of 1 veg/wk • Competitively procure all FF&VP expenses • Spend majority of allocation on f & v • Claim minimum labor and only for CN Staff • (Large) Equipment reimbursed with FF&VP Admin Funds must be approved for purchase in advance!! • Pay FF&VP expenses in full, then claim for reimbursement

  24. FF&VP for SY 2012-2013 Program Requirements(cont.) • Small and large equipment may be pro-rated • FF&VP snack must be served during operational school day, but not during school meal service times • FF&VP snack cannot be served during Before/After School Programs or upon dismissal of school • Students in Pre-K Programs must be enrolled in school district (assigned NC Wise #) to participate

  25. FF&VP for SY 2012-2013 Menu Planning • Research seasonal produce to be knowledgeable of what’s typically available • Learn what produce vendor can order • Menu a “variety” of fresh fruits & vegetables • Be reasonable with what can be eaten uncooked, especially vegetables! • Be reasonable as to serving size; texture for young students • Buy local • Plan promotions • Combine fruits & vegetables the FF&VP snack • Plan to document specific produce served for FF&VP snack on given day; retain records • Menu “fruit & vegetable medley” to use partial cases

  26. FF&VP for SY 2012-2013 Procurement • Minimum of 2 quotes (preferably 3 or more unless purchasing from DoD or vendor contracted for NSLP) • Buy American Rule (for FF&VP, if domestic produce not available, imported product may be used… DOCUMENT!)

  27. FF&VP for SY 2012-2013 Procurement (cont.) If district with a FF&VP school(s): 1) Contracts with a FSMC, or 2) CNP plans to do business with someone in the school system, please plan to contact the NCDPI (Zoe) to further discuss.

  28. FF&VP for SY 2012-2013 Preparation and Distribution of FF&VP Snack • Delegate CN Staff for FF&VP (permanent or rotation) • If “volunteers” assisting with FF&VP prep, person(s) must complete a food safety/sanitation class with CN Administrator’s approval • Document FF&VP tasks to have record of who did what especially if claiming reimbursement for FF&VP labor • Procure containers suitable to carry snack and can withstand sanitation process each day used • Encourage students/faculty/staff at school to distribute FF&VP snack and return container to school cafeteria • Upon removal from cooler, FF&VP snack eaten within 2 hrs • FF&VP “leftovers” should be returned to school cafeteria and handled accordingly

  29. FF&VP for SY 2012-2013 Marketing the FF&VP • Promote Program importance • Spark interest/enthusiasm for support • Provide nutrition education

  30. FF&VP for SY 2012-2013 So, what is “allowable” in the FF&VP?

  31. FF&VP for SY 2012-2013 Allowable/Reimbursable Purchases For Use in the USDA FF&VP (As the NCDPI/Zoe knows it as of June 26, 2012) **This list includes most allowable costs. There may be others.** “Fresh” fruits “Fresh” vegetables Enrolled students and teachers who are providing educational instruction in the classroom at the time the FF&VP snack is served may participate in the FF&VP

  32. FF&VP for SY 2012-2013 What is “not allowable” in the FF&VP?

  33. FF&VP for SY 2012-2013 Not Allowable/Non-Reimbursable Purchases For Use in the USDA FF&VP (As the NCDPI/Zoe knows it as of June 26, 2012) **This list includes most of the restrictions. There may be others.** No “flavor enhanced” fruits or vegetables i.e. “Grapples” (allowable for NSLP) No dried fruits

  34. FF&VP for SY 2012-2013 Non-Food Expenses for Use in the FF&VP • For SY 2012-2013… • For SY 2013-2014 (?)

  35. Labor and the FF&VP Operational (physical) Administrative (mental) …if school must claim any at all.

  36. FF&VP for SY 2012-2013 Civil Rights • Plan equitably • “AJFA” poster?

  37. FF&VP for SY 2012-2013 Special Diet Orders to include texture modification and allergies must be honored if a written order signed by child’s physician is on file.

  38. FF&VP for SY 2012-2013 Food Safety/Sanitation for Preparing/Serving Produce The same procedures must be followed and adhered to for the FF&VP as for the NSLP.

  39. FF&VP for SY 2012-2013 Nutrition Education Resources • USDA Team Nutrition (F & V Galore) • NCDHHS (NET Lending Library & Resource Manual/CD) • DOD (Fact Sheets) • NCDA&CS Marketing Division • Cooperative Extension • Various websites (www.theproducelady.org., YouTube, Google) Utilize them!

  40. FF&VP for SY 2012-2013 Points to remember: • Begin operating the FF&VP as soon possible once the new SY begins • Operate the FF&VP as far into the SY as possible • If small or large equipment is needed to operate FF&VP, plan to order before November • When the $$$ runs out, the FF&VP is over for the school year!!!

  41. FF&VP for SY 2012-2013 More Points to Remember: • Kick-off event • Market FF&VP • Educate students, faculty, and family/community

  42. FF&VP for SY 2012-2013 FF&VP goals can be successfully achieved on the local level by: • Forming a FF&VP “team” to include partners inside/outside of school • Have a written plan that is complete with permissible goals/allowable $$$ • Call NCDPI (Zoe) when in doubt

  43. FF&VP for SY 2012-2013 If ever a school is in doubt (as to whether an item, food or non-food, or an activity is “allowable”), please inquire!

  44. FF&VP for SY 2012-2013 Takeaway Points • Plan! Plan! Plan! • Competitively procure and spend wisely • Begin FF&VP when school starts/soon • Serve at least one vegetable/week • Menu different types of produce…variety! • Document all FF&VP snacks • Form partnerships • Plan nutrition ed often • Let CNP absorb some costs

  45. FF&VP for SY 2012-2013 Zoe’s contact information: zoe.mckaytucker@dpi.nc.gov 919-807-3517

  46. FF&VP for SY 2012-2013 Always remember… when you don’t know, call Zoe!!! 

  47. FF&VP for SY 2012-2013 Thank you for participating in the FF&VP Required Educational Session, Part I - Program Requirements. Have a healthy day!

More Related