National Board Cohort Meeting: ePortfolio System and Submission Guidelines

1. The resources for this candidate support has been created and provided by CERRA utilizing materials from the National Board of Professional Teaching Standards. No materials or resources may be used for profit by an individual or an organization. Additionally, all facilitators should adhere to the ethical guidelines for supporting candidates found at http://www.nbpts.org/wp-content/uploads/Ethical-Guidelines-Candidate-Support.pdf.

2. National Board Cohort Meeting Eight

3. Essential Questions • How do I save and upload my assignments into the ePortfolio system? • What are the system requirements? • What do I need to do with the voucher code? • Once my documents are ready, how do I submit them?

4. ePortfolio https://www.nbpts.org/national-board-certification/candidate-center/eportfolio-submission/

5. Features of the ePortfolio System • Tutorial guide for uploading assignments • Tracking capabilities to monitor progress • Temporary storing features to upload and remove draft documents and videos until submission or submission deadline • Automated process for transcoding most video files • Labeling feature for when multiple files must be uploaded

6. System Specifications

7. File Formats and Considerations Save your work as: Microsoft Word, Open office, or PDF files Save your videos as: flv, asf, qt, mov, mpg, mpeg, avi, wmv, mp4, or m4v files *The ePortfolio system has a 500 MB file size limit for each file so you may need to compress larger files (refer to the help page of the ePortfolio system). Hardcopies: Evidence gathered in a hardcopy format must be submitted as a Microsoft Word, OpenOffice, or PDF file. Network speed: Higher than 1.5 megabits [It may take several days for uploading to complete.] Note: If your scanner only saves files as a jpg, insert the file into a word processing document.

8. Getting Started • Doublecheck the e-portfolio system dates • Follow the directions in the General Portfolio Instructions and the Guide to Electronic Submission (http://www.nbpts.nesinc.com/Content/Docs/Guides/Guide_to_Electronic_Submission.pdf) • Obtain your voucher code(s) to assess the system • Register and enter your code(s) to submit your evidence online

9. Obtaining Your Voucher Codes • Make sure your account is paid in full and up-to-date with your preferred email address. Be sure to add NBPTSReg@pearson.com to your safe sender list. • You will receive a voucher code by email when the submission window opens. • If you misplace your email with the code(s), you may access the code(s) on the home page of your account. • Do not share your voucher code(s) with others; they are unique to you.

10. Registering and Entering Your Voucher Code(s) To register and begin using the ePortfolio system, follow these steps: • Access the ePortfolio page on the website and click the link to the ePortfolio system. • Click “Register” which is the fourth tab in the top navigation. Select the appropriate link: first-time or returning candidates or renewal candidates. • Create an account. This is separate from your National Board account. Be sure you enter your name as it appears on your National Board account. Your email address must be unique to you. • If you previously created an account, use your existing credentials to sign-in. Your username was your email address at the time. • Enter your voucher code in the text box.

11. Uploading and Submitting Your Materials • Access the ePortfolio page. • Click the link to the ePortfolio system. • Log in. • Click ”Start” to receive the prompt to upload the files. • Click “View” to review for files for accuracy. • Mark “Ready to Submit” after reviewing files. A progress bar will indicate when all parts are complete. • Click “Submit Portfolio Entry” when you are ready. Submissions are final. Once your files are submitted, you have read-only status. * You are required to verify the accuracy of your materials before submitting. The National Board will NOT audit or inventory your materials.

12. File Labeling The file labeling feature will be available for only the following parts in ePortfolio:

13. Important Details about Submission • You will receive an email confirmation for each submitted portfolio entry. It is not confirmation of an audit or inventory, only receipt. • Once submitted, all materials become property of the National Board. • If you identify an error after submitting your entries, you may access an exception procession service for $250 per entry. This service is only available for one week after the submission window closes (May 22, 2019). Contact Customer Support at 1-800-22-TEACH for more information. • After the submission deadline, all uploaded materials (including incomplete entries) are submitted for evaluation as is.

14. Work Time

15. Work Day Reminders • This is an opportunity for you to get peer feedback following the ethical guidelines outlined by the National Board. • Your peers and facilitators are not experts in your content area; they also cannot define accomplished teaching. The feedback you receive is guided by your instructions, prompts, and rubric. • If you are not reading for someone, you should be planning, outlining, or writing. Don’t waste precious minutes. • Speak up if you have questions.