1 / 12

PURCHASING AND BUSINESS OFFICE PROCEDURES

PURCHASING AND BUSINESS OFFICE PROCEDURES. Presented by: Tim Vail & Penny Tansey. REQUISITION PROCESSING What Works/What Doesn’t. Description – The description should be meaningful and concise. Do not put: See attached Quote Blanket PO Include:

jennis
Download Presentation

PURCHASING AND BUSINESS OFFICE PROCEDURES

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. PURCHASING AND BUSINESS OFFICE PROCEDURES Presented by: Tim Vail & Penny Tansey

  2. REQUISITION PROCESSINGWhat Works/What Doesn’t Description – The description should be meaningful and concise. Do not put: • See attached • Quote • Blanket PO Include: • Quote Information (After Description) • Blanket Requisition (Comment Section) • Shipping (Shipping effects the total cost) Note: Attachment may be used when ordering more than 15 items.

  3. NOTES • Notes are carried forward to the first line of the requisition • Do not reference budget transfers or competitive pricing • Notes may include “Do Not Send to Vendor” or a Fax #

  4. FATAL WARNINGS For 2011-2012 Fatal Warnings have been placed on General Fund Accounts. When budget is over spent a budget transfer will need to take place.

  5. WHAT TO DO • HOW? • Reports/ • Fund Accounting/ • Financial Statements/ • Detail Expenditure Status Report/ INCLUDE • Fund/Function/Funding Source/Ed Level/Bldg/Subject • Account >299 • Run a Detail Expenditure Status Report

  6. Detail Report • HOW? • Reports/ • Fund Accounting/ • Audit Trail/ • Expenditure Audit Trail INCLUDE • Fund/Function/Funding Source/Ed Level/Bldg/Subject • Account >299 • When an expenditure balance is in question – run an audit trail.

  7. Asset Inventory Assets are targeted through the electronic financial system. All 700 Account Number Series are targeted for fixed assets. Items are to be tagged, logged, and log returned to Accounts Payable prior to vendor payment.

  8. M ORDER When paying an invoice and not placing an order it is appropriate to use a M Order.

  9. CLEARING FUND (Fund 13) The Clearing Fund is new for the 2011-2012 School Year. It will be used for all student trips and some select activities. Must have enough funds available for payment. Balances carry forward.

  10. DEPOSITS

More Related