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Securing your Enterprise Vehicle Rentals On-Line

Securing your Enterprise Vehicle Rentals On-Line. Presented by Facilities Services. Facilities Services is pleased to announce …. Facilities Services is pleased to announce the convenience of the on-line vehicle request web page to secure your Enterprise rental for state business.

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Securing your Enterprise Vehicle Rentals On-Line

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  1. Securing your Enterprise Vehicle Rentals On-Line Presented by Facilities Services

  2. Facilities Services is pleased to announce … • Facilities Services is pleased to announce the convenience of the on-line vehicle request web page to secure your Enterprise rental for state business. • In place of a phone call to Facilities Services, your vehicle can be just a click away! • And – it’s EASY!

  3. Rental Vehicles: SAM – Chapter 0700: “You may rent a vehicle when a State vehicle is not available and automobile travel is essential.” The DGS Travel Bulletin #09-02 indicates (in part), “Enterprise Rent-A-Car is the primary car rental vendor and Vanguard Car Rental, the parent company for Alamo and National Car Rental the secondary car rental vendor (term: January 1, 2006 through December 31, 2010).” Commercial Car Rental Contract

  4. Enterprise and CSUSB • However, Cal State San Bernardino has negotiated an additional Enterprise contract that is valid May 1, 2009 through June 30, 2012. • This has allowed us to develop a secure on-line connection to meet the traveler’s needs. • The contract is extended to state employees, as well as Foundation, ASI, and the Student Union. • And typically, vehicles are secured on a charge-back / request for invoice – basis to the department.

  5. Let’s get started! • Log on to the “Enterprise” Link on Facilities Services’ web page • or at: https://adminfin.csusb.edu/enterprise/

  6. Be prepared with: • Date(s) you will need the vehicle • Times you will pick-up and return the vehicle • Type of vehicle • Department that is responsible for the charges • Your COMPLETE PeopleSoft account string (for long strings the dashes (-) will need to be left off).

  7. Must have a valid Defensive Driver Card – please contact Parking Services (ext. 75912) for more information. • Log onto site with your valid CSUSB email address and corresponding password

  8. If you want to pick up your vehicle on campus, enter CSUSB’s zip code (92407) or select the Enterprise Office located at: 909 West 21st Street, San Bernardino 92405 • Otherwise, select the specific location (such as the airport) • Enter your pick-up and drop off dates

  9. Select your vehicle. • If the vehicle is not listed, please contact Enterprise directly.

  10. Enter personal information and press CONTINUE

  11. Make sure to verify all information. If you want to pick up the contract, keys and car at Facilities Service, you MUST check CAMPUS DELIVERY. If everything is correct, click on Book Now.

  12. You will then receive your confirmation number.

  13. You can print out your reservation. • You will also receive an email confirmation. • Note that it includes all of your charges. • This is the dollar amount that Facilities Services will use – if there are no further changes to your reservation.

  14. Picking up your Enterprise Vehicle • The vehicle keys and contract will be available in an envelope at the Facilities Services front counter (FM-109) • Vehicle will be located in the designated Enterprise vehicle parking spaces near University Police • Facilities Services hours are: • Monday – Friday: 7:00 AM – 5:00 PM • (except during summer operating hours) • ID may be required at the time of picking up your vehicle • If you have any questions regarding your vehicle rental, or your vehicle is not ready, please contact the local Enterprise office at 909.882.3452.

  15. Returning your Enterprise Vehicle • Please return the vehicle at the same location on campus where you picked it up. • Please make sure the vehicle is locked, gas tank is full, and mileage information is completed on the small envelope. • Please also indicate the date and time the vehicle was returned on the small envelope. Your department will be billed based on this information. • Please leave the white portion of the signed Enterprise contract in the large envelope on the front seat of the vehicle.

  16. Returning your Enterprise Vehicle • Please return vehicle keys in the Enterprise envelope and deposit in the Enterprise drop box located in the same parking lot.

  17. After travel is complete … • Enterprise receipt will be available on line within 48 hours from the Enterprise web site. • Facilities Services will bill the department directly based on the PeopleSoft number provided. • Verification of the vehicle charges is the renter’s responsibility. Facilities Services cannot make any adjustments to your Enterprise bill.

  18. A few last words … • Gasoline expense: It is the renter’s responsibility to ensure that the vehicle is full when returned. If you would like to make special arrangements to use a Voyager card, please contact Facilities Services. • Travel related questions: Please contact Travel or refer to the Travel Guidelines posted to their web site. • Defensive Driving: Please contact Parking Services.

  19. And, if you have any additional questions, please feel free to contact Facilities Services directly at extension 75167.

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