FAA & DOT DBE Office Online Reporting System D O O R S 2011 National Airport Civil Rights Training Conference FAA

1. FAA & DOT DBE Office Online Reporting System D O O R S 2011 National Airport Civil Rights Training Conference FAA Office of Civil Rights “We Are Who We Serve”

2. DOORS • Created by FAA in 2003 to: • provide an easier, more efficient method of submitting & recording DBE data • prepare and design unique DBE and ACDBE data reports • effectively respond to data requests from various sources

3. DOORS – Recipient Reports • Cutoff date for entering data for the past year is August 31st • For example, a recipient can report FY-2011 accomplishments from September 1, 2011 through August 31, 2012 • DBE Part 26 reports due December 1 • ACDBE Part 23 reports due March 1

4. FAA DOORS • Basic instructions included on all menus • Automatic totaling and calculating • Allows access to view previous records and edit current records for the year being reported

5. FAA DOORS - Tips & Information • 60 minute session time – disconnects if not in use • * [asterisk] indicates required field • Grayed textboxes will add and calculate automatically

6. FAA DOORS - Tips & Information • Round off numbers to whole numbers • Do not enter decimals except in the DBE goals section • For security reasons, passwords must be reset every 90 days - DOORS will prompt you to reset when you logon again

7. FAA DOORS - New User Accounts • Create a new user account by accessing DOORS at https://www.faa.gov/secure/doors/ and clicking on “Create New User Account” • Your request for a new user account must be approved by your Regional FAA Program Manager • You will receive an email message when your account is approved.

8. FAA DOORS • Some menus currently not working for recipients • Forgot password option does not work • If you don’t have your last password, call nancy.cibic@faa.gov to have a new password assigned • DBE contractors and ACDBEs firms menus do not work. Submit this information your regional FAA DBE Program Specialist • These options will function properly in the new DOT DOORS.

9. FAA DOORSOperation

10. Logon screenhttps://www.faa.gov/secure/doors/

11. FAA DOORS - Main Menu

12. DOORS-Report annual data for the Uniform Report of DBE Awards of Commitments and Payments

13. DOORS-Report annual data for the Uniform Report of DBE Awards of Commitments and Payments - continued

14. DBE Contractors Form

15. DOORS-Report annual data for the Uniform Report of ACDBE Participation

16. DOORS-Report annual data for the Uniform Report of ACDBE Participation

17. DOORS-Report annual data for the Uniform Report of ACDBE Participation-continued

18. ACDBE Firms Form

19. Part 26 DBE Awards Uniform Form Menus Add, Edit and Reports

20. FAA DOORS - Add data screen Mirrors DBE Uniform Awards Form

21. FAA DOORS - If data is entered incorrectly or incomplete, a discrepancy message will appear at top of screen in red lettering – page down to correct data

22. When data has been entered, a confirmation noticewill appear – from here, you can view completed form in PDF or HTML format (accessibility format)

23. Transitioning to DOT DOORS • DOT’s Office of Small Business and Disadvantaged Business Utilization (OSDBU) created a new enhanced DOORS for use by all DBE modal administrations; FAA, FTA and FHWA. • Similar design as FAA DOORS with some differences in operations. • Updated and enhanced automation and performance. • Currently populated with FY-2009 DBE uniform accomplishment reports for FAA, FTA and FHWA.

24. DOT DOORS • The ACDBE uniform report form has been added • DBE Contractors and ACDBE firms reporting will be added soon • All data in FAA DOORS will be transferred to DOT DOORS • We anticipate transitioning over from FAA DOORS to DOT DOORS by September 1, 2011

25. DOT DOORS • Differences between FAA DOORS and DOT DOORS for airport recipients • User accounts can only be created by FAA (or FHWA, FTA for their recipients) • DBE Awards menu includes a Save option, i.e., users can enter partial data, save it and return later to edit or complete the data • Forgot password option will send a link to your email to reset your password • Everything works!!

26. DOT DOORS • New user accounts have been created for all airport recipients that currently have a user account in FAA DOORS • Airport recipients will receive a letter and guidance pertaining to the new DOORS followed by an email message containing a new user ID. • Airport recipients will be able to create their own password.

27. DOT DOORS

28. DOT DOORS – DBE Awards Menu

29. DOT DOORS – Change Recipients

30. DOT DOORSExample of DBE Awards Add Screen

31. DOORS - POCs • Nancy Cibic, DOORS Lead, nancy.cibic@faa.gov, 847-294-7182 FAA DBE Program Administrators By State • AK, IA, KS, NE, MO, RI, MA, ME, NH, VT, CT Patricia Wright, 310-725-3945,  patricia.wright@faa.gov • CO, ID, MT, OR, UT, WA, WY Christine Whitehead, 425-2272095,  christine.whitehead@faa.gov • IL, IN, MI, MN, ND, OH, SD, WI Nancy Cibic, 847-294-7182,  nancy.cibic@faa.gov • DE, NJ, PA, VA, WV, DC, MD, NY Gene Roth, 202-385-8126,   Gene.roth@faa.gov • AL, FL, GA, KY, MS, NC, SC, TN,PR, VI Anthony Brown, 901-322-8681, anthony.w.brown@faa.gov • AR, LA, NM, OK, TX Dolores Leyva, 310-725-3939, Dolores.Leyva@faa.gov • AS, AZ, CA, GU, HI, MH, MP, NV Patricia A. White, 310-725-3942,  patricia.a.white@faa.gov

32. Questions