Command Center Functional Requirements

2. Command Center Functional Requirements

3. The Texas Wing is beginning to develop a “standardized” method for conducting a Staging Area or Incident Command

4. Training to support a real incident must accommodate a mix of novice, slightly experienced and fully experienced members. To support any level of Incident, every Squadron should be trained in all functional areas. Circumstances will dictate the suitability of reducing, combining or elimination of functional areas.

5. While required functional areas may vary, in training a Squadron should train in all areas and work at a lighter load on individuals. By training in all functions, members will be able to experience the process without the pressure of performing at a maximum effort.

6. This activity will present a maximum effort command function. In actual efforts, functions may be isolated at one ICP or SAM, executed at multiple SAM’s or distributed across multiple locations.

7. FUNCTIONAL AREAS TO SETUP • CHECK-IN • Computer • IMU, MIC • CAPF 103 • Files • CAPF 71, 73, 121 • GPSQ 2 • Resource Cards • Contribution Log • Cash Bag • LOGISTICS • Files • CAPF 73 File • GPSQ 2 File • Bookcase • Storage • Equip • Supply • Food Area • MEDICAL • First Aid • Phone • FLIGHT LINE • PLANNING • Computer • MIC, WMIRS, • CAPSTAR • GPSQ 3 • TXWG Sheet 2.7 • TXWG Sheet 2.8 • Phone • OPERATIONS • Computer • WMIRS • CAPSTAR • GPSQ 3 • Resource Cards • CAPSTAR • Computer • Projector • BRIEFING • Computer • CAPSTAR • PUBLIC AFFAIRS • WAITING AREA • IC/SAM • Computer • WMIRS • CAPSTAR • RELEASE • Computer • WMIRS • CAPSTAR • Bookcase • Files • CAPF 71, 73 • ADMIN • Computer • WMIRS • CAPSTAR • Projector • ASSET BOARD • COMM • “Comm Center” • Computer • CAPSTAR • FINANCE • Computer • WMIRS

8. To follow the standardized Operating procedures, internet, telephone and radio communications are required. Loss of any of these tools will test our ability to adjust and adapt. Achieving success will depend on completing our assignment under any circumstances (within SAFE practices).

9. The ability to adjust and adapt is heavily dependent on each of you becoming trained, and qualified, to perform multiple, sometimes simultaneous, duties.

10. While it appears we focus most of our efforts on the conduct of sorties, the support functions are vital to our ability to achieve the CAP objective.

11. The better we perform support functions, the more, and safer, sorties can be conducted, thus increasing the potential for achieving our objective.

12. LOGISTICS COMMUNICATIONS MEDICAL FLIGHTLINE PUBLICAFFAIRS SUPPORT FUNCTIONS

13. REMEMBER . . . . . Exercises are conducted in orderto prepare for an actual incident where people and property are at risk. Don’t scrimp or skip details for expedience or convenience, details are too important when a real incident occurs

14. REMEMBER . . . . . Exercises are where we practice the skills we need to achieve our mission under real and stressful situations.

15. REMEMBER . . . . . Pay attention to detail during exercises and when a real need occurs, we will be prepared to function smoothly and not conducting OJT.

16. Contingency planning dictates that we accommodate 3 parallel workflows: • onlinereporting(internet, to satisfy higher HQ on resources, activity, objective status, etc.) • localIT(loss of internet, to maintain consistency, readability, accuracy and ease of reporting) • purelyphysical(in case we lose all outside resources; electrical, comm, etc.)

17. We must be proficient in the use of: • IMU– Incident Management Utility • personnel check-in, qualification verification • WMIRS– Web Mission Information Reporting System • Sortie creation and reporting, e-104, e-Release • CAPSTAR – CAP Sortie Tracking and Reporting • Sortie tracking • MIC– Management of Incident Command • electronic forms, online report storage • printed forms – • what’s required, why, when and by whom completed

29. EXIT

31. Mouse over any box for more detail

34. Support functions include: • LOGISTICS – with duties ranging from collecting and coordinating the use and release of equipment, to providing for food and other amenities such as billeting and transportation for participants

35. Support functions include: • COMMUNICATIONS – responsible for giving us the ability to coordinate both local and remote operations as well as command functions and asset tracking during operations

36. Support functions include: • MEDICAL – must be prepared for everything from minor inconveniences to major emergencies yet we all hope they never have to be called on

37. Support functions include: FLIGHT LINE – safety, safety, safety. In an inherently dangerous environment this group is in a unique position to reduce our sortie turn-around time and increase our number of sorties on target while protecting personnel and other assets

38. Support functions include: • PUBLIC AFFAIRS – by controlling the information the public receives, this person or group enable our smooth operation without the necessity of contending with panic or interference from uninformed sources, or from our adding to the unsubstantiated rumors. They also help to publicize the important services we provide

40. Pre-Incident Activities

41. Headquarters issues orders to conduct an incident or approves conduct of a SAREX Squadron Admin keeps a continuously updated personnel list from IMU Squadron Staff maintains a continuous Duty Roster / Availability List. (Update frequently) 1 2 EVENT THRESHHOLD Availability list is used to assign staff and begin gathering personnel, facilities and assets Incident staff contacts other squadrons to seek attendees and assets Set up ICP/SA (facility, supplies, operational areas, communications, etc.) [night before ICP/SA activation] Complete pre-event planning and distribute staff assignments (day before event) Squadron Commander and Deputy contact Squadron members to seek additional personnel Assemble operations equipment Section Chiefs, Deputies and Section Trainees Squadron admin assures latest data from IMU and that all tables are current 1 Enter staff organizational information from event set up through organization assignments 2 Down load personnel information to MIC database. Also, keep all MIC tables updated with current information TRIGGER EVENT

42. PREPARATION (immediately prior to ICP initiation)

43. The Incident Commander (IC) completes: ICS Forms 201 and 202 Incident Briefing and Incident Objective

44. The IC gathers his staff and directs them in completion of: TXWG Form 8 (Incident Risk) ICS Form 221 (Demobilization) ICS Form 203 (Organization)

45. At the opening of the incident, a copy of the ICS 201 organization page and the ICS 203 are delivered to the MSA(s) manning the CHECK-IN station

46. The IC and staff continues through completion of: ICS Form 205 and ICS Form 217 (Communications Officer) Incident Radio Communications Plan and Radio Frequency Assignment Worksheet ICS Form 206 (Medical Officer) Medical Plan ICS Form 215 and GPSQ Form 4 (Planning Officer, Operational Officer, Air Ops Officer, Ground Ops Officer) Operational Planning and Tasking/Scenarios Library ICS Form 215A (Safety Officer) Incident Safety Analysis

47. Execute Sortie Wi - Fi CAPSTAR MIC AC / Veh Key Board AC / Veh Books Admin Brief / DeBrief Release Status Board W E A T H E R N O T I C E S Forms / Assistance Status Screen Sortie Planning Area Charts / Maps IMU MIC WMIRS WMIRS Finance Operations / (Ops, Air, Grnd) Chk-In /Reg Planning Waiting Wireless Printer Wireless Printer IC 9 6 10 5 7 8 4 2 1 3 If an individual is bringing an aircraft to the incident they will register the aircraft and present the Form 71, aircraft keys and book to the MSA at the Check-In station As they are collected, aircraft books and keys go to the Release Officer; vehicle logs, keys and equipment go to the Logistics Officer After submitting their Resource Card to the Operations Section the individual proceeds to their duty station or to the “Waiting Area” if not currently assigned After checking in, each individual proceeds to the Operations Section and submits their Resource Card If an individual is bringing equipment to the incident they will register the equipment and present the equipment identification and Unit ownership information to the MSA at the Check-In station. If an individual is bringing a vehicle to the incident they will register the vehicle and present the Form 73, vehicle keys and vehicle log to the MSA at the Check-in station As individuals arrive they first report to the “Check-In / Registration” station and are checked-in to IMU and MIC. They also complete a “Resource Card” for submission to the Operations. If they have been assigned a duty position they are advised of the assignment at check-in.

48. Execute Sortie Wi - Fi CAPSTAR MIC AC / Veh Key Board AC / Veh Books Admin Brief / DeBrief Release Status Board W E A T H E R N O T I C E S Forms / Assistance Status Screen Sortie Planning Area Charts / Maps WMIRS WMIRS Finance Operations / (Ops, Air, Grnd) Chk-In /Reg Planning IC/SA Waiting Wireless Printer Wireless Printer The Planning and Operations staff determines operational response(s) to planning objectives and either enter sortie requests into WMIRS or checks that WMIRS has the sortie information already entered. The IC or SAM gets direction from higher Headquarters or determines the “Sortie Scenarios” for training sorties to be conducted in collaboration with the SAREX Planning and Operations staff. Admin monitors WMIRS for newly authorized actions and assures that CAPSTAR, MIC and physical status boards are kept current. The IC or SAM communicates operational directions to the Planning Officer. When a sortie is shown in WMIRS as “authorized, the Release Officer advises the Briefing Officer of an impending sortie. After planning actions in response to IC or SAM assignments, Sortie objectives are communicated to the Operations Officer The Release Officer monitors WMIRS to stay aware of impending action items and the actions being planned.

49. Execute Sortie Wi - Fi CAPSTAR MIC AC / Veh Key Board AC / Veh Books Admin Brief / DeBrief Release Status Board W E A T H E R N O T I C E S Forms / Assistance Status Screen Sortie Planning Area Charts / Maps WMIRS WMIRS Finance Operations / (Ops, Air, Grnd) Chk-In /Reg Planning Waiting Assign Crew Wireless Printer Wireless Printer IC Depending on the probability of execution and the sortie complexity, Operations may pre-assign the sortie for planning purposes. When a sortie crew has been assigned they are informed by Operations. After assignment the sortie crew proceeds to the sortie planning area for sortie planning. The Sortie Planning area NOTICES and WEATHER board are maintained at current level by an assigned MSA There are two paths out of the sortie planning area: 1) if the sortie was a pre-authorization planning assignment the crew returns to the waiting area until the sortie is authorized, and 2) if the sortie was authorized planning assignment the crew proceeds to Briefing After completing the Briefing there are two paths that might be followed: 1) if the Sortie Briefing is negative, the crew returns to the Sortie planning area for further planning; or 2) if the Sortie Briefing is positive, the crew proceeds to Release After completing Sortie Release there are multiple paths that might be followed: 1) if there is a problem with Release then the Release Officer and the Sortie Crew decide what action is needed and proceed accordingly (i.e., crew not qualified, return to Operations for re-crewing the Sortie) or If this is a ground Sortie the Crew Lead checks out assets from the Logistics Officer; if this is an air Sortie the Mission Pilot collaborates with the Flight Line Supervisor on launch. 2) the Sortie Crew is issued the keys and books for the assigned assets and proceeds to conduct the Sortie. The Operations staff monitors WMIRS for upcoming assignments and assigns crew members as appropriate to the sortie objectives After crews are released they have 30 minutes to launch (complete initial “Radio Check” and “roll wheels”.

50. Radio Comm of Sortie Status Execute Sortie Wi - Fi CAPSTAR MIC AC / Veh Key Board AC / Veh Books Admin Brief / DeBrief Release Status Board W E A T H E R N O T I C E S Forms / Assistance Status Screen Sortie Planning Area Charts / Maps WMIRS WMIRS Finance Operations / (Ops, Air, Grnd) Chk-In /Reg Planning Waiting Wireless Printer Wireless Printer IC NOTE: MANDATORY CHECK-IN COMMUNICATIONS MISSED BY MORE THAN 10 MINUTES WILL BE CONSIDERED A “SORTIE MISSING” EVENT AND SPECIFIC ACTIONS WILL BE INITIATED Once situated in the sortie vehicle (or prepared to begin the Sortie) the crew communicates (radio check) with the Incident Admin Once the Sortie is underway, the crew communicates at each significant event; this can be the regular time Ops Normal check in or at the occurrence of an objective milestone (i.e. Off ground, In-grid, ELT heard, etc) When check-in messages are received and acknowledged the information will be entered into each appropriate status presentation (CAPSTAR, MIC and physical board)