MM – Configuration Purchasing

1. MM – ConfigurationPurchasing Objective To understand Purchase Order Contracts Scheduling agreements Condition Partner Function

2. PURCHASE ORDER

3. Purchase Order PO is the legal document asking vendor to supply material or services with agreed conditions. PO can be controlled with header level release procedure. Item category and account assignment are important in PO like PR.

4. Purchase Requisition RFQ Reference PO Outline Agreement Processing Purchase Orders Vendor/ One-Time Vendor Create Purchase Order Purchasing Info Rec Price Conditions

5. Contents in Purchase Order Account Assignment PO Header PO Overview Pricing Conditions Texts Order History PURCHASE ORDER Delivery Schedules Additional Data Services Changes

6. Account assignment in PO Every item in PO is assigned to an account. One item can be assigned with more than one accounts also. E.g. Procurement of certain project related items has to be accounted with two cost center.

7. Multiple Account Assignment Pur Req 1 Chair 2 Cost Centre 2200 Pur Req 4 Desk 1 Cost Centre 7211 Purchase Order Desc Qty Pur Req 2 Chair 6 Cost Centre 2100 1.Swivel Chair 12 2. Desk 01 Pur Req 3 Chair 4 Cost Centre 3200

8. Item Category in Purchase Order Item Category Normal Item Consignment Third Party Purchase Order Account Assignment = Mandatory when material Consumable = Optional when material Stocked = Not Allowed when Consignment

9. CONTRACTS

10. Contracts Contracts are of two types Quantity contract Value contract It can be created with reference to requisition RFQ another contract Or directly

11. Contracts cont.. Contracts does not contain Delivery date Release order created with reference to contract will have the delivery date. Contract has the validity period

12. Purchase Requisition Vendor/ One-Time Vendor Contract RFQ Purchasing Info Rec Reference Contract Price Conditions Release Order March 2000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Stocks 21 22 23 24 25 26 27 28 29 30 31 Processing Contracts Create

13. Item Category in Contract Item Category Standard Item K Consignment M Material Unknown W Material Group Contract Account Assignment = Mandatory when material Consumable = Optional when material Stocked = Not Allowed when Consignment

14. Contract item category Use M item category for unknown material If contracts specifies target value for all material, use material group W (only in value contract)

15. UUnknown A Asset C Sales Order K Cost Centre X All Auxiliary Account Assignment Account Assignment Category Create Contract AccountAssignment Category A C K X Asset Sales Order Cost Centre All Auxiliary Account Assignment Account Assignment Category Release Order U Unknown

16. Release Orders Release Order Qty Date Purchasing Data Copied Open Target “Qty” Contract

17. PO PO Purch. Org. 2100 Purch. Org. 2100 Plant : MIND6 Plant : IND7 Centrally Agreed Contract Contract Purchase Org. COMN Plant PO Purch. Org. 2300 Plant : 9100

18. SCHEDULING AGREEMENT

19. Scheduling agreement It specifies Order quantity Price specific period to supply There is a delivery schedule for each scheduling agreement Helps to reduce paper work

20. Types of Scheduling agreement Scheduling agreement can be With release procedure Without release procedure

21. Processing Scheduling Agreements Purchase Request Reference RFQ Reference Scheduling Agreement Vendor Scheduling Agreement Vendor Delivery Schedule 2/24 3/24 5/26 ----------------------- -----------------------

22. CONDITION

23. Pricing Condition Pricing describes the price and cost Pricing is controlled with condition technique Let’s discuss about condition technique before we go to pricing.

24. Condition Technique It is used across all modules in SAP output determination Work flow Batch determination Partner determination Condition technique is used to determine total cost of purchase in MM

25. Condition Technique cont.. Following are the three important component Condition Table / condition type Access sequence Condition record

26. Condition Table Condition table specifies the fields combination. System searches through predefined tables in a sequence. It is defined in the configuration.

27. Condition Type Condition type is the four letter key controls Calculation type Type of changes allowed Scale basis Condition type contains access sequence

28. Access Sequence There can be more than one table used to define different field combination It is required to search more than one table to fetch a record. Defining the sequence in which these tables are to be accessed is known as access sequence.

29. Condition Record Condition records is the master data. Maintaining values for the condition table is known as condition record.

30. PARTNER FUNCTION

31. Partner Function Defines the responsibilities of people involved in the business. Example in MM are: Ordering address Supplier of goods Invoicing party Different payee

32. Partner Function Contd.. Many business partners can be defined as partner in SAP. E.g. Vendors, Carriers Roles of each partner can be defined. E.g. Certain vendors are only for ordering and not for invoicing.

33. Summary You must have understood Purchase Order Contracts Scheduling agreements Condition Partner Function