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Theodore Fons The Present and Future of Electronic Resource Management Systems: Public and Staff

Theodore Fons The Present and Future of Electronic Resource Management Systems: Public and Staff. Prepared for: IFLA ERMS Satellite Meeting Cape Town, South Africa August 17, 2007 Presented by Sergey Obolonsky. What an Electronic Resource Management should do:. The ERM is:

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Theodore Fons The Present and Future of Electronic Resource Management Systems: Public and Staff

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  1. Theodore FonsThe Present and Future of Electronic Resource Management Systems:Public and Staff Prepared for: IFLA ERMS Satellite Meeting Cape Town, South Africa August 17, 2007 Presented by Sergey Obolonsky

  2. What an Electronic Resource Management should do: • The ERM is: • A discovery tool for patrons and reference staff • Can be integrated with ILS for efficiency • Be easy to use and implement • Be the comprehensive tool for management & analysis of e-resources

  3. Identifying needs • Staff needs • Patron needs

  4. Staff needs • Automation • License description • IP Registration • Activation • License renewal • Incident reporting • License review

  5. License review Table 1: Core data elements for automation of administrative tasks

  6. Staff needs • Automation • Analysis • Usage statistics • Collection analysis • Downloads statistics • Search and hits statistics • Cost per use • Costs analysis

  7. Staff needs • Automation • Analysis Methods • Mean [to measure average usage within a collection] • Median [to identify the middle point in usage within a collection] • Skewness [to identify asymmetry of the distribution of usage values within a collection]

  8. Analysis Methods Table 2: Statistical Summary for Sample Packages

  9. Staff needs • Automation • Analysis • Collection analysis tools • Cost per use • Overlap Analysis with Cost-per-use Analysis • Usage statistics harvesting • Acquisitions - Data Costs analysis • Downloads statistics • Search and hits statistics

  10. Analysis is s tool for negotiation with Resource Vendors • Overlap analysis tool to show redundant titles • Usage statistics to show actual usage for expensive resources • Cost per use • Most used titles • Least used titles

  11. Overlap Analysis

  12. Collection Analysis and Comparative Use and Cost Analysis

  13. Total Full Text Downloads for American Chemical Society Journal Of The American Chemical Society Journal Of Agricultural And Food Chemistry Analytical Chemistry The Journal Of Organic Chemistry Biochemistry Environmental Science & Technology Journal Of Physical Chemistry B Organic Letters Langmuir Journal Of Physical Chemistry A Inorganic Chemistry Journal Of Proteome Research Journal Of Natural Products Journal Of Medicinal Chemistry Nano Letters Chemistry Of Materials Chemical Reviews Macromolecules Industrial & Engineering Chemistry Biomacromolecules Bioconjugate Chemistry Biotechnology Progress Organometallics Accounts Of Chemical Research Chemical Research In Toxicology Energy & Fuels Journal Of Chemical & Engineering Data Journal Of Physical Chemistry Organic Process Research & Journal Of Physical Chemistry C Journal Of Chemical Information And Molecular Pharmaceutics Journal Of Chemical Theory And Journal Of Combinatorial Chemistry

  14. Titles Per Number of Full Text Downloads for OCLC FirstSearch ECO

  15. Title Overlap with Usage

  16. Staff needs • Automation • Analysis • Consortium requirements • View of consortial (shared) resources • View of library-specific resources • Proposed and trialled resources

  17. Staff needs • Patron needs (includes Public services needs) • Terms and conditions of use • Resource availability and advisory • With forecast for problem resolution when system outage is on-going • Resource scope/description • Technical requirements for access

  18. Looking into the future: additional compatibility needs • Discovery Services Platform • Link Resolver • Metasearch Views

  19. CONCLUSION The rapid development and implementation of ERM systems in the library marketplace shows that ERM systems are important components of the contemporary library management toolset. ERM systems were important enough to libraries that they evolved from locally developed systems to commercial products sold by commercial software vendors. However, ERM systems must evolve to provide features beyond those provided by the first-generation commercial ERM systems. The SUSHI standard demonstrates that it is not only possible, but highly desirable, to develop new standards to bring greater efficiency to electronic resource management.

  20. CONCLUSION As SUSHI used web services technology, that same technology could be used to bring new efficiencies to routine administrative tasks such as IP registration, activation, renewal, incident reporting and license review. Data standards for license data will further facilitate those interfaces. Standard statistics techniques should be applied to the analysis of ejournal packages to give electronic resource professionals the tools they need to make informed decisions about electronic resource purchases and the quantitative analysis data required to successfully negotiate with electronic resource providers.

  21. CONCLUSION And finally, new technologies and intra-industry cooperation should be sought for the sharing of ERM data with the critical public interfaces. In all, there is much room for growth in electronic resource management systems and their profile as a critical tool for professional management of the library’s most critical resources will continue to grow.

  22. Thank you

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