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Welcome to the School Immunization and Reporting Requirements Webinar! We will start shortly. If you have technical difficulties, please call 1-888-259-8414. All attendees have been muted. If you have questions, please type it in the question box.
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Welcome to the School Immunization and Reporting Requirements Webinar! • We will start shortly. • If you have technical difficulties, please call 1-888-259-8414. • All attendees have been muted. If you have questions, please type it in the question box. • The presentation, recording, and certificate of completion will be posted here: www.doh.wa.gov/Portals/1/Documents/Pubs/OICP-Sept2014WebinarAnnouncement.pdf Washington State Department of Health
School Immunization and Reporting Requirements September 30, 2014 Trang Kuss, RN, MN, MPH Chris Halsell, PhD, MPH Office of Immunization and Child Profile Website: www.doh.wa.gov/immunization/schoolandchildcare
Topics for today • General procedures for ensuring compliance • Current school immunization requirements • CIS and COE revisions • How to complete the annual report • How to submit the annual report Washington State Department of Health
Why are there immunization requirements? • Promote healthy students, school staff, and the community • Keep vaccination rates high to protect the community • Outbreaks still occurring and a plane ride away • Protect those who can’t get vaccinated Washington State Department of Health
Immunization Requirement Resources • Certificate of Immunization Status: www.doh.wa.gov/Portals/1/Documents/Pubs/348-013_CertificateImmunizationStatusForm.pdf • Certificate of Exemption: www.doh.wa.gov/Portals/1/Documents/Pubs/348-106_CertificateofExemption.pdf • Chart showing vaccines required for: • School: www.doh.wa.gov/Portals/1/Documents/Pubs/348-051-SchoolChart2014-2015.pdf • Preschool/Child care: www.doh.wa.gov/Portals/1/Documents/Pubs/348-053-ChildCareChart2014-2015.pdf • Individual Vaccine Requirements Summary: www.doh.wa.gov/Portals/1/Documents/Pubs/348-284-IndividualVaccineReqs2014-15.pdf • Immunization Manual for School, Preschool, and Child Care: www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization/SchoolManual Washington State Department of Health
What does compliance mean? • Fully immunized = vaccinated according to national recommended immunization schedule • Immunity by lab test • History of chickenpox • Exemption on file Washington State Department of Health
Exemption Resources • Law passed in July 2011: requires healthcare provider to discuss benefits and risks of vaccines and to sign the form • Frequently Asked Questions • Training video • www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization/Exemptions Washington State Department of Health
Immunization Requirements - DTaP • 5 doses required for K-12th grade Exception: 4 doses required if 4th dose given >4th birthday Washington State Department of Health
Immunization Requirements - TdaP • 1 dose required for 6-12th grade IF student is 11 years of age or older Exception: Tdap given between 7-10 years of age counts for the Tdap requirement Washington State Department of Health
Immunization Requirements – DTaP/TdaP/Td • DTaP: 6 years of age and younger • Tdap and Td: 7 years of age and older Washington State Department of Health
Immunization Requirements – DTaP/TdaP/Td Students 7 years of age or older
Immunization Requirements – Hepatitis B • 3 doses required for K-12th grade • K-7th grade: Dose 3 must be given min age of 24 weeks • 8th-12th grade: Dose 3 must be given min age of 4 months Exception: Students 11-15 years of age can get 2 doses of adult Recombivaxhep B vaccine
Immunization Requirements - IPV • 4 doses required for K-12th grade Exception: 3 doses required if 3rd dose given >4th birthday Washington State Department of Health
Immunization Requirements - IPV K-3rd Grade
Immunization Requirements - MMR • 2 doses required for K-12th grade Exception: 3 doses required if 4th dose given >4th birthday Please remember: Dose 1 must be given at least 1 year of age Washington State Department of Health
Immunization Requirements - Varicella • 2 doses required for K-6th grade • Healthcare provider verification of varicella disease required; no parent verification Healthcare provider verification of chickenpox disease
Immunization Requirements - Varicella Valid provider verification
Use the WA Immunization Information System (IIS) • Public and private schools are eligible to use the system if they: • Have a school nurse on staff or under contract to track and report immunizations • The school nurse may be a volunteer • An information sharing agreement needs to be in place www.doh.wa.gov/ForPublicHealthandHealthcareProviders/HealthcareProfessionsandFacilities/DataReportingandRetrieval/ImmunizationInformationSystem/ForSchools
Benefits of the WA Immunization Information System • Find immunizations given and entered by healthcare providers for students • Review forecasting tool to determine if more immunizations needed • Print CIS with immunizations pre-printed for parents to sign • Report annual immunization status Washington State Department of Health
CIS and COE to be updated • Effective School Year 2015-16 • Sent to schools and child cares Jan 2015 • Information in our newsletter Exception: 3 doses required if 4th dose given >4th birthday Washington State Department of Health
The Annual Report How to Complete the School Immunization Status Report
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Completing the Annual Report: How to Complete • Does your school have • Kindergarten? • 6th grade? • Both? • No – Your report is complete for the year. If using our immunization system, you select the Save and Submit button. • Yes – CONTINUE to Part C Washington State Department of Health
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The Annual Report How to send us the report each year by November 1st
How to Report • Option 1. Report online using the • Option 2. Report using the export feature of your school’s electronic Student Information System and email us the file. • http://www.doh.wa.gov/Portals/1/Documents/Pubs/348-NonDOH-SkywardInstrucAnnualSchoolStatusExport.pdf • Option 3. Complete a paper copy of the report form and mail or email it to the department. Washington State Department of Health
How to Report Option 1. Report online using the • Online registration for new users – no paperwork. • Registration link in on our School Reporting web page: http://www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization/SchoolStatusReporting • Reporting account is just for annual report. • Reporting account is for more than one school if needed Washington State Department of Health
How to Report Option 1. Report online using the Washington State Department of Health
http://www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization/SchoolStatusReportinghttp://www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization/SchoolStatusReporting Washington State Department of Health
Resources • School and Child Care web page: www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization • School reporting web page: www.doh.wa.gov/CommunityandEnvironment/Schools/Immunization/SchoolStatusReporting • Email for help with determining student compliance: immunenurses@doh.wa.gov • Email for reporting questions: oicpschools@doh.wa.gov Washington State Department of Health
Thank you for all you do! If you have a disability and need this document in another format, please call 1‐800‐525‐0127 (TDD/TTY call 711) DOH 348-463 September 2014