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Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet

Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet. Meet Directors Info. www.mdswim.org Administration -> Meet Directors www.usaswimming.org. Important Dates. Swim Meet Bid/ Application for Sanction Due Before Spring Coaches Meeting June 1 st Meet Notice (DRAFT)

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Meet Directors Guide Steps for Running a Efficient and Effective Swim Meet

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  1. Meet Directors GuideSteps for Running a Efficient and Effective Swim Meet

  2. Meet Directors Info www.mdswim.org Administration -> Meet Directors www.usaswimming.org

  3. Important Dates Swim Meet Bid/ Application for Sanction Due Before Spring Coaches Meeting June 1st Meet Notice (DRAFT) Submitted by e-mail non PDF Format Before HOD Meet Director must be an MSI Certified Meet Director and must be Registered. Meet Safety Director must be Registered before sanction can be given

  4. Important Dates Meet Notice – Posting 60 Days Before Meet meets@mdswim.org and webmaster@mdswim.org Meet Events File (MM) – Posting 30 – 60 Days Before Meet webmaster@mdswim.org USA Swimming – SWIMS Recon 10 – 15 Days Before Swim meet office@mdswim.org

  5. Technical Planning Goal Maryland Swimming Scheduled Meets September – December Posted by October 1st January – March Posted by December 1st April – July Posted by March 1st

  6. Meet Director & Coaches Meet Safety Director Equipment Operators Volunteer Coordinator Meet Referee Safety Marshals Lifeguards Facilities Timing Equipment Computer (MM) Announcer Timers Clerk of Course Concessions Awards Set-Up/ Break-Down Starters Referees Stroke & Turns Who’s in Charge?

  7. Certified Meet Director(Coach or Volunteer) • Reserving Facilities • Meet Notice • Meet Manager Database • Volunteers • Communication • Sales • Running the Meet

  8. Registered Safety Director (Coach or Volunteer) • Pool is Safe • Pool & Facilities Functional • Pool Chemistry • Monitoring Athletes & Non-Athletes • Safety & Emergency Action Plan • Lifeguard On-Duty • Warm-Up/ Entire Meet • Safety Marshals • No Parents in Competition Area • First Aid Equipment

  9. Meet Equipment Operators (Coach or Volunteer) • Setting Up Timing Equipment • Testing • Test Start • Timing System Communication • Display • Computer - Meet Manager • Get Times • Back-Up

  10. Facilities • Reserved & Capable • Timing Equipment • Pads, Buttons, Watches, Timing System • Safety Equipment • Lifeguard, Back Board, First Aid Kits, AED • Seating Arrangements • Custodial & Facility Operators

  11. Meet Notice • What Type of Meet? • SCY, LCM, Timed Finals, P/F • Qualifying Time Standards • Location • Entry Limits & Restrictions • Rules – USA Swim/ MD Swim/ Host • Entry Information • e-mail, entry deadline, proof of times, fees

  12. Meet Manager Database • Created after Meet Notice – Finalized • Reflects everything in the Meet Notice • Back-ups • Purge/ Old Databases • Import • Meet Entries, Time Standards, Records • Export • Meet Recon, Meet Exceptions, Meet Results

  13. Volunteers • Officials • Starter, Referee, Stroke & Turn • Timing System & Computer (MM) • Check-In, Announcing, Results • Timers (2 per lane) • Head Timer, Relief Timers • Clerk of Course • Safety Marshals

  14. Volunteers Cont. • Concessions • Food, Programs, Apparel, Contests • Awards • Hospitality • Set–Up Crew • Break–Down Crew • Other

  15. Communication With: • Coaches & Teams • Entries, Payments • Meet Changes • Warm-Up Times • Final Results • Coaches Packets • Officials • Confirm with Referee • Meet Volunteers • Confirm with Coordinator

  16. Sales • Programs • Full Meet or by Sessions • Concessions • Available & Reasonably Priced • Swim Equipment & Meet Apparel • CYS • Metro Swim Shop • Meadowbrook • Swim Pro

  17. Running the Meet • Check Lists • 1 Month Out, 1 Week Out, 1 Day Out • Equipment Test • Timing Pads, Buttons & Scoreboard • Watches • 4 Hour Sessions • Timeline • Relax & Have Fun Its all for the Swimmers!

  18. Post Meet Wrap-Up(No later than 30 days following meet) ALL Post Meet information needs to be sent to: Maryland Swimming Office P.O. Box 255 Shrewsbury, PA 17361 Must include (all): Copy of Accounting Form Check (made out to Maryland Swimming) Report from Meet Manager Showing # Swimmers by Club Signed (by referee) Sessions Time Line Sheets

  19. Post Meet Wrap-Up(No later than 30 days following meet) ALL Results, MM Back-Ups & TM need to be sent to: webmaster@mdswim.org ALL TM Results need to be sent to: Fred Manning times@mdswim.org

  20. Changes Update Meet Notice Throughout Meet • Format/ Set-Up • Add/ Subtract Events • Unique to the Meet • Dog Bone Heats • What Worked • Can Improve On • What Didn’t Work • Can Improve On

  21. Training & Retaining Volunteers Recruit, Recruit, Recruit SHADOWING Timing System Computer & Meet Manager Safety Marshals Officials

  22. Questions? Patrick Underwood swimgbsa@verizon.net Matthew McDonough coachmcdonough@gmail.com

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