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Registrar Matters

Registrar Matters. Updates and Topics of Interest from the Office of the Registrar at UCSD. Today’s agenda. Update on major projects eCourse eGrades Topics of interest General classrooms Class scheduling Open forum. Updates on Projects. eCourse eGrades PPS-to-ISIS Interface

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Registrar Matters

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  1. Registrar Matters • Updates and Topics of Interest from the Office of the Registrar at UCSD

  2. Today’s agenda • Update on major projects • eCourse • eGrades • Topics of interest • General classrooms • Class scheduling • Open forum

  3. Updates on Projects • eCourse • eGrades • PPS-to-ISIS Interface • Web-Reg enhancements • Roles

  4. eCourse • Electronic Course Approval System • Academic Senate/Registrar • New automated workflow • Development, Summer 2010 • Testing, Fall 2010 • Currently in pilot production; • Biology, Economics, History,Math, Structural Engineering, NanoEngineering • Campus-wide launch target, March 15, 2011 • Training presentations, February • Department access sign up, February

  5. eGrades • New system for electronic submission of grades. • Instructor of record will submit grades online • Grade changes will be submitted online • Specifications workgroup, Fall 2009 • Project approval and funding, Spring 2010 • Development, Spring 2011 • Testing, Summer 2011 • Campus launch, Fall 2011? • Department staff role will change

  6. PPS-to-ISIS Interface (CUPID) • New batch program that integrates instructor records between PPS and ISIS. • Core development in support of campus “roles” • Required for eGrades to identify instructor of record • Instructor identification required for schedule of classes and official reporting

  7. Web-Reg Enhancements • Workgroup appointed Fall 2010 to review Web Reg and determine scope of enhancements. • Class planner/shopping cart • Interfaced with DARS • Display of faculty name • 2-pass enrollment system • Workgroup meeting, Spring 2011 • Co-chairs Beth Surrell and Cindy Lyons

  8. Roles • Infrastructure for administrative computing • Required to identify access and authorizations in administrative systems • Determined by PPS and DSA • Instructional faculty, chairs, deans • TA • Staff, advisors, MSOs • Roll out beginning in February, 2011

  9. Topics of Interest • Classroom scheduling • Course scheduling • E-forms

  10. Classroom Scheduling • 101 General use classrooms • Academic priority • Other users, such as Extension, Student Orgs, University events, etc. • Improved results with Schedule 25 • Complex effort to meet priorities, preferences, and enrollment needs • Limited by available resources of large classrooms • Lots of give and take • Scheduling staff available to help

  11. Course Scheduling • Building schedule of classesin advance • Largely manual effort • Combination of scheduling courses and scheduling classrooms • Looking at PPM 510 to revise guidelines • Looking to interface with Class Management System from Economics • Additional tools

  12. E-forms • All paper forms have been converted to .pdf • All forms are available online (Tritonlink or Blink) • E-Forms being developed for electronic submission • Part-time study • College Action • Withdrawal (tba)

  13. Q/A – Open Forum Questions are welcome

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