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Overview of Simplified Reporting initiative: REGINE in Wallonia

An overview of the REGINE project, which aims to simplify reporting for environmental data collection. The presentation covers the objectives, survey preparation, architecture of the project, and future perspectives. The initiative is a part of the Walloon regional policy for administrative simplification and aims to reduce burdens for companies and administrations.

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Overview of Simplified Reporting initiative: REGINE in Wallonia

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  1. Overview of Simplified Reporting initiative: REGINE in Wallonia BEST Expert Group Marianne PETITJEAN DGRNE - DCE Brussels, 12 May 2005

  2. Content of the presentation • Context • Objectives • Survey Preparation • Architecture of the project : • The referential « environment »; • Campaign management; • Collection of Information; • Data Exploitation; • Perspectives • Conclusions • Demonstration DGRNE/DCE/BESTREGINE/MP/05/1205

  3. Declaration of Walloon policy (2004-2009) Economic re-launching and administrative simplification «... one of the pillars of the transversal plan “creation of activities” is to remove the administrative burdens to the start up and the development of activities via the administrative simplification.” Declaration of regional policy July 2004 DGRNE/DCE/BESTREGINE/MP/05/1205

  4. Environment Portal - enterprises (2003-2009) REGINE Référentiel Environnement : Gestion INtégrée des Entreprises Referential Environment: Integrated Management of Enterprises DGRNE/DCE/BESTREGINE/MP/05/1205

  5. Objectives Simplification by lowering the burdens both for companies and the administration in the field of environmental data collection and reporting DGRNE/DCE/BESTREGINE/MP/05/1205

  6. Objectives The information is collected to face many different reporting regulatory regional, federal, European and international obligations in the required formats as well as to evaluate the effectiveness of regional environmental policies. DGRNE/DCE/BESTREGINE/MP/05/1205

  7. Objectives • Companies will be asked only once a year and only for relevant specific data due to a personalisation and pre-filling up of the questionnaire according to the company’s profile and the regulatory requirements, will benefit from help to fill up the questionnaire and will be able to follow the historic of validated data. • Administrations will benefit from a single and centralised information and will reduce the data encoding work. => Save time and money DGRNE/DCE/BESTREGINE/MP/05/1205

  8. Survey preparation • To inventory and analyse international obligations (ongoing and foreseen regulations) • Targeted companies (establishment and validation) • Questionnaire (development and consultation) DGRNE/DCE/BESTREGINE/MP/05/1205

  9. Inventory and analyse of international obligations • 4 International Conventions and their protocols, • 7 European Directives, • 3 European Regulations, • 2 European Decisions, • 1 European Recommendation, • 2 Walloon lows, • 1 Walloon Decree • Several non legally binding agreements. DGRNE/DCE/BESTREGINE/MP/05/1205

  10. Targeted companies and questionnaire structure • Part - Sub-partNumber of facilities • Identification284 facilities • General information284 facilities • Energy – part auto-production42 facilities – part consumption263 facilities – part biogas12 facilities – part MWI4 facilities – part wastes co-incinerated 19facilities • Air – part Emissions Trading 113facilities (127 installations) – part LCP 10 facilities – part EmissionsRegister 178 sites • Water 178 sites • Waste - part manufacturing industry 248 facilities – part eco-industry 35 facilities • Environmental expenditure 284 facilities DGRNE/DCE/BESTREGINE/MP/05/1205

  11. Architecture of the project • Data Configuration in a DB (REGINE : Référentiel Environnement : Gestion Intégrée des Entreprises) • Questionnaire on-line,specification (personalisation), pre-filling up • Data recuperation (validation, exploitation) DGRNE/DCE/BESTREGINE/MP/05/1205

  12. Architecture should respect the following objectives • Principle of authentic datasources • For each data, a single source is correct and contain the last version. This data is available for every application by consulting the referential • To avoid duplicates and asking same information to companies twice • Integrated Exploitation • Data collection from different fields once • Integration of data collection and exploitation • Intelligent Questionnaire • Data Pre-filling up • Questionnaire Personalisation • Validation Controls • Help for encoding • … DGRNE/DCE/BESTREGINE/MP/05/1205

  13. Architecture of the project DGRNE/DCE/BESTREGINE/MP/05/1205

  14. The referential « environment » • The referential is the authentic environment-related datasource of Wallonia. Data is encoded (1) or updated from the questionnaires (6). • Data not related to the environment come from the referential MRW or BCE. • The referential environment pre-fills up the questionnaires (2) and gathers validated collected data which become transversals for all Walloon administration services (7) • The referential environment is used for the questionnaires intelligent functions : value lists, calculations, validations • The referential environment represents the environmental board for companies. • To fulfil all these different objectives, the referential environment has been organised as follows: DGRNE/DCE/BESTREGINE/MP/05/1205

  15. The referential « environment » DGRNE/DCE/BESTREGINE/MP/05/1205

  16. The referential « environment »ManagementInterface DGRNE/DCE/BESTREGINE/MP/05/1205

  17. Architecture of the project DGRNE/DCE/BESTREGINE/MP/05/1205

  18. Campaign management • The campaign management allows establishing the link between the applications of Walloon administration, the « Back Office », and the information collection from Internet, the « Front Office » • The campaign management has a rule ahead and behind the questionnaires: • Questionnaires preparation. • Data exploitation. DGRNE/DCE/BESTREGINE/MP/05/1205

  19. Campaign management - QuestionnairesPreparation • Questionnaires Preparation (2) • Selection of targeted companies • Selection of codes for value lists • Creation of questionnaires • personalisation • pre-filling up • Verification of questionnaires • Releasing the questionnaires on the Internet (3) DGRNE/DCE/BESTREGINE/MP/05/1205

  20. Campaign management – Data Exploitation • Recuperation of completed data (5) • Transformation of questionnaires in structured data • Data Validation (6) • Dispatching of collected and validated data • Towards the referential environment (7) • Towards the databases of different administration services (Water, Air, Waste, Energy…) (7) • Towards the competent authorities (Federal, EU, …) to fulfil the requirements of different reporting obligations (regulations) (8) DGRNE/DCE/BESTREGINE/MP/05/1205

  21. Data collection The questionnaires • Electronic questionnaire to fill up on line • Safety access (integration with the « label » used for other formularies in Wallonia) • Integrated and personalised questionnaire • Data set up by field • Pre-filled up • Management of different deadlines • Set up of common information on one referential fuels and one referential waste • Implementation of intelligent functions • Values Lists, Default values, calculation functions, filling up controls, maximal values, .. DGRNE/DCE/BESTREGINE/MP/05/1205

  22. Data collection The questionnaires • The programme and data are saved on the server of the Walloon Region. • Possibility of multiple savings • Guarantee of back-up • Available from all computers without an specific installation (automatic installation from « Player Flash » if needed). • Guarantee of last version utilisation by everybody. • Data is gathered to ease the exploitation by the Walloon Region. DGRNE/DCE/BESTREGINE/MP/05/1205

  23. Technological issues The questionnaire • Architecture J2EE 3 tiers • Database Oracle • Application Server J2EE (Apache + Tomcat) • User Interface Macromédia Flash • Same behaviour on different kinds of computers, Windows, linux, IE, Firefox • Development of better interfaces than in HTML • Communication with the application server from Web Services The referential and campaign management • Architecture Client/server according to the standards of Walloon Region Ministry • Database Oracle • PowerBuilder • Development model ABIL DGRNE/DCE/BESTREGINE/MP/05/1205

  24. Perspectives In the mid-term, the "Referential environment" (single portal = dashboard) will allow, through a safety access, consulting companies’ data (environmental permit, releases reports, …) The single identification of companies from BCE (Banque carrefour des entreprises) of Belgium will be used for the referential environment. • Coherence of economic, social and environmental data DGRNE/DCE/BESTREGINE/MP/05/1205

  25. Partners • Walloon Region Ministry : competent services (environment, energy, informatics, statistics,…) • ICEDD : content of the integrated environmental survey • NSI : IT solution: questionnaire and campaign management • The operators of targeted companies • The Enterprises Walloon Union (UWE) DGRNE/DCE/BESTREGINE/MP/05/1205

  26. Conclusions The questionnaire and the overall project have been built in view of: • Consolidating overlapping regulations (ex. ET and IPPC Directives, PRTR protocol, etc…) • Updating and anticipating regulations (ex. LCP Directive, E-PRTR Regulation…). • Solving contradictory issues (ex. Series of PCBs, HAPs…) • Concentrating efforts by targeting the most pertinent companies • Saving time for companies and public authorities (personalisation, pre-filling up and IT based solutions) DGRNE/DCE/BESTREGINE/MP/05/1205

  27. Conclusions The applied approach has involved all concerned parties, which has allowed: • Improving, highlighting and reinforcing cooperation between services and administrations • Increasing transparency and improving dialogue between companies and public authorities DGRNE/DCE/BESTREGINE/MP/05/1205

  28. Conclusions The integrated and single survey has allowed: • Ensuring coherence between collected information for different administrative services and for Wallonia as a whole • Improving quality of collected data • Reduce the administrative burden for companies DGRNE/DCE/BESTREGINE/MP/05/1205

  29. Conclusions Simplification is a complex mechanism Rationalisation is an iterative process Simplification and Rationalisation is a common project DGRNE/DCE/BESTREGINE/MP/05/1205

  30. Demonstration on http://bilan.environnement.wallonie.be DGRNE/DCE/BESTREGINE/MP/05/1205

  31. Welcome page DGRNE/DCE/BESTREGINE/MP/05/1205

  32. Login DGRNE/DCE/BESTREGINE/MP/05/1205

  33. Current forms DGRNE/DCE/BESTREGINE/MP/05/1205

  34. Index DGRNE/DCE/BESTREGINE/MP/05/1205

  35. First page - Notice DGRNE/DCE/BESTREGINE/MP/05/1205

  36. Referentiel DGRNE/DCE/BESTREGINE/MP/05/1205

  37. Referentiel DGRNE/DCE/BESTREGINE/MP/05/1205

  38. Index – Air - ET DGRNE/DCE/BESTREGINE/MP/05/1205

  39. Air – Emission Trading DGRNE/DCE/BESTREGINE/MP/05/1205

  40. Add new emission DGRNE/DCE/BESTREGINE/MP/05/1205

  41. Emission added DGRNE/DCE/BESTREGINE/MP/05/1205

  42. Printing DGRNE/DCE/BESTREGINE/MP/05/1205

  43. Marianne PETITJEAN DGRNE – DCE Avenue Prince de Liège, 15 5100 JAMBES tél. 081/33.51.60 m.petitjean@mrw.wallonie.be DGRNE/DCE/BESTREGINE/MP/05/1205

  44. DGRNE/DCE/BESTREGINE/MP/05/1205

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