Safer Wards, Safe Hospitals Technology Fund A successful bid approach

1. Safer Wards, Safe Hospitals Technology Fund A successful bid approach  Christine Walters Director of IM&T, The Pennine Acute Hospitals NHS Trust

2. Bids Submitted Accelerate e-prescribing roll out Procurement of a EDRMS Integrated Care Clinical Portal – Joint bid with all organisations in the North Sector

3. EPR Programme

4. Items Considered Governance Clear IM&T strategy Clinical engagement/leadership Procurement route/approach Organisational capability Track-record

5. Items Considered Realistic timescales Benefit identification – VFM Benefit realisation Potential supplier capability Change management – approach Support from the highest levels

6. Items Considered Matched funding – budgeted funds Finance Director’ support Clear milestones Organisational commitment Transformational Patient safety Safer wards, safer hospitals

7. ePMA Now • First site in UK to go live on Medchart • £0.6 million award from Technology Fund to accelerate rollout • 5000+ Users, 70 wards live, five sites • Largest Medchart deployment in UK/World Next • Phase 1 - Medicine, Surgery, Critical Care ,Theatres - 92% complete • North Surgical wards Completes Phase 1 • Phase 2 Complex Prescribing Clinical engagement with Maternity this month • Evaluation of current version for deployment in Paediatrics • Next version has complex infusions for Oncology • Phase 3 Pilots in Outpatients and A&E

8. Clinical Feedback It’s been very exciting.  Now we have the ward on ePMA, I think it is a real asset to patient care and nurses have better control over meds. Ward Manager, F10 Pilot ROH Would never want to use a kardex again. It would put me off working anywhere that used them Staff Nurse, G2 ROH A good system once teething problems were resolved Staff Nurse, FGH ward 1 From a Junior Doctor’s point of view, the system is a good learning tool.   The interactions and legibility will help improve patient safety. It will save us time not having to rewrite the paper kardexes when they run out, Junior Doctor, Ward A2 ROH

9. Clinical Feedback I would take this opportunity to let you know how impressed I was with your team who have recently assisted us in implementing epma. The help and support we have received has been second to none and believe me they did not have an easy task dealing with some of us oldies and technophobes! Not only did the implementation go well but the after support has been equally impressive and we know that there is always somebody at the end of the phone who will deal with any problems or questions with the utmost respect and professionalism despite how silly these may be.  Having worked in the health service for some years I know how some changes can be rushed through without very much support for staff this has not been the case with epma and the team are to be commended for that. Ward Manager, F8 ROH The change is working well on the ward. No real issues encountered Junior Doctor (Discharge Summary Pilot), Ward G1 Apart from the initial teething problems, the system and process is working well Junior Doctor (Discharge Summary Pilot), Ward G2

10. EDRMS Electronic Casenote & Electronic Forms • £4.2 million award from Technology Fund • Model Clinics in July • Evolve goes live January 2015 in pilot specialty • Simultaneous rollout electronic forms from go live • Offline briefcase for Community use • Plan to start with nursing documentation • Financial/clinical drivers for forms schedule: • Cost to scan, CQUIN, Risk (e.g. Fax),Clinical efficiency, Safety…

12. Questions?