Mentoring for You and Your Trainees

1. Mentoring for You and Your Trainees Christina Surawicz, MD, MACG University of Washington School of Medicine

2. Learning Objectives • Identify barriers to mentoring • Identify characteristic of good mentor/mentee • How to build a good relationship • Understand why mentoring fails

3. What are the Barriers to Mentoring?

4. Barriers - 1 • Time – not enough • Knowing how to be a good mentor • Bad past experience • Knowing how to be a good mentee • Lack of support • Generation disconnects

5. Barriers - 2 • Not knowing where to start • Communication problems • Misaligned expectations

6. Barriers – Systematic Review • Personal • Skills • Focus not aligned • Relationship • Competition • Bossy • Vulnerability • Structural • Lack of time • Lack of incentive (Sambunjak et al. JGIM 2009; 25:72-78)

7. Being a Great Mentor - 1 • Willing to share your expertise • Academic • Skills • Networking • Available • Enough time • Accessible

8. Being a Great Mentor - 2 • Believe in your mentee • Recognize their potential • Provide opportunities • Be honest • Provide feedback

9. Being a Great Mentee - 1 • Respect mentors time • Take an active role • Follow through • Be open to new ideas

10. Being a Great Mentee - 2 • Ask for feedback and listen - even when painful • Problem solving vs. whining • Take initiative

11. Mentor Do and Don’ts Thanks to John Inadomi, MD, Division Head, Gastroenterology, University of Washington

12. Stages of Mentoring Initiation Initially hierarchical Interactive sharing Cultivation Plan to independence Separation Redefinition Collegial relationship Thanks to Ellen Schur, MD Department of General Internal Medicine, University of Washington, Zerzan et al, Acad Med 2009

13. Mentoring First Steps – 3 C’s • Clarify your values • Clarify your needs • Clear vision

14. Clarify Your Values • What values do you respect? • Know what energizes you • Make sure your job is what you want to do

15. Clarify Your Needs Skills? Knowledge? Confidence? Networking? Resources?

16. Clear Vision 3 month 1 year Goals 3 year Be specific Try to write something even if not sure.

17. Finding A Mentor • Someone you know and respect • In your department or outside • Interviews (trial) • Ask others

18. Choosing a Mentor • Multiple mentors are helpful • Junior and senior mentors • Peer mentoring • Long distance mentors

19. Managing Up • Let mentor know what you need • Find out how they like to receive information • Take responsibility for yourself (Zerzan et al. Acad Med 2009)

20. Cultivation: Agreement on Structure and Objectives Key responsibilities & needs Frequency of meetings Make Relationship A High Priority Mutual expectations & goals Confidentiality Measures of success & progress Thanks to Ellen Schur, MD Department of General Internal Medicine, University of Washington

21. Cultivation: Managing Up • Let your mentor know what you need • Set own goal schedule and stick to it • Be responsive to suggestions • Make yourself available, be flexible • Straightforward, bring up issues • Directly ask how success judged • Understand yourself and your mentor

22. Meetings • Regular meeting schedule • Set agenda for meetings • Know what is expected of you • Actively inform what you are doing • As questions • Listen actively Use your mentor’s time wisely!

23. Let’s discuss a case

24. This case • Mentee feedback • Mentor feedback

25. Why Mentoring Fails • Mismatched goals Commitment Expectation • Not following own goals • Not listening to advice given • Not asking for help orwaiting too long to ask

26. Mentors Most Common Complaints of Failed Mentoring • Mentee didn’t follow through • Mentee didn’t use mentor time wisely • Poor fit – Work style Personality

27. What are Qualities of Good Mentor – Mentee Relationship? • Collaborative • Honest • Respectful of each other - Time - Energy - Goals • Moves mentee forward – account for both professional and personal goals

28. Strategies • Personal – Train & educate Coaching • Relational – Foster relationships Contracts • Structural – Choice and availability Identify pool Enhance value Rewards Awards

29. Learning Objectives • Identify barriers to mentoring • Identify characteristic of good mentor/mentee • How to build a good relationship • Understand why mentoring fails

30. Bibliography • Zerzan JT, Hess R, Schur E, Phillips RS, Rigotti N. Making the most of mentors: a guide for mentees. Acad Med. 2009 Jan; 84(1):140-4 • Lee A, Dennis C, Campbell P. Nature’s guide for mentors. Nature 2007; Jun 14; 447(7146):791-7. • Sambunjak D, Straus SE, Marusić A. Mentoring in academic medicine: a systematic review. JAMA 2006, Sept 6; 296(0):1103-15. • Kohan DE. Moving from Trainee to junior faculty: A brief guide. Physiologist, 2014; 57(1):3-6.

31. A Pledge When I go home I will …..

32. Being a Mentor • Clarify my role as mentor • Change my mentor style • Be available to mentor others

33. Being a Mentee • Find a mentor(s) • Clarify my role with my mentor • Find new avenues for mentoring • Establish a peer mentor group

34. Take a few minutes to think and write down 2 goals • Handout – University of Washington Mentoring Plan

35. Thank You !