HMS 3303 Secretary Works

1. HMS 3303 Secretary Works Aj. Phannee Rojanabenjakun Aj. Jatuporn Ounprasertsuk

2. Secretary By James Bucki Updated May 15, 2017 Credit : https://www.thebalance.com/administrative-assistant-or-executive-secretary-2533740

3. Secretary Structure โครงสร้างงานเลขานุการ

4. Meaning of Secretary ความหมายของเลขานุการ Secretary  セクレタリー [, sekuretari-] (n) secretary S = Sense ความมีสามัญสำนึก E = Efficiency ความสามารถในการปฏิบัติงานในหน้าที่ C = Courage ความมุมานะ R = Responsibility ความรับผิดชอบในการทำงาน E = Energy การมีกำลังใจและสุขภาพดีในการทำงาน T = Technique การมีเทคนิคในการทำงาน A = Active ความว่องไว ไม่เฉื่อยชา R = Rich ความเป็นผู้มีศีลธรรม Y = Youth อยู่ในวัยหนุ่มวัยสาว

5. DEFENITION The National Secretaries Association (International) defines the SECRETARY this way: "As an assistant to an executive possessing a mastery of office skills and ability to assume responsibility without direct supervision, who displays initiative, exercises judgment, and makes decisions within the scope of authority.” The term “SECRETARY” really means keeper of secrets. The secretary is the first one to learn about the many confidential developments involving the office staff and company policies thru meetings, letters, and memos she types, in her filing, and dictation given by her boss, etc. The secretary in the office is usually seated closest to the executive. She relieves her boss of such office details plan, to coordinate future activities, and to follow through the various projects

6. Typical work Activities Common tasks for the majority of secretaries/administrators include word processing, audio and copy typing, letter writing, dealing with telephone and email enquiries, creating and maintaining filing systems, keeping diaries, arranging meetings/appointments and organizing travel for The Manager. Credit : thejobnetwork.com

7. Secretary Jobs A secretary, also known as a personal assistant, is primarily employed to support a director or owner of a business. A secretary is skilled in administration and will be privy to important or confidential information. In the case of individuals such as artistic or political figures, secretaries handle their personal and professional affairs. Credit : http://www.datixinc.com/reporting-revenue-product-type-microsoft-dynamics-crm/woman-accounting/

8. Who can I work for? Companies large and small, business professionals and high profile individuals all require a secretary or personal assistant. Where and when can I work? The place of work depends on the employer but hours are generally 9am to 5pm and office based. A proportion of secretaries are represented by an agency assigned to temporary contracts, allowing for some flexibility in hours and variety of tasks. What will I be responsible for? Secretarial positions are demanding and diverse with particular focus on the following responsibilities: organise diaries, book appointments, organise meetings and travel arrangements, take meeting minutes, produce letters and reports and recruit and train other staff members.

9. What qualifications do I need? Advanced computer skills and proficiency in maths and English are essential for the job. Training required in shorthand and typing. Do I need any experience? The majority of secretarial vacancies require some sort of relevant experience; the amount of experience varies according to the level of seniority the position holds. Credit : https://www.best-job-interview.com/sample-secretary-resume.html

10. What attributes are needed? A good secretary will be efficient, organised, reliable, trustworthy and discreet. Strong written and spoken communication skills are required in addition to flexibility, confidence and the ability to act independently. Some positions request a minimum word typing speed, shorthand, audio-typing We currently have 5,000+ secretary jobs

11. General Purpose Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information. Credit : https://www.best-job-interview.com/secretary-job-description.html

12. Main Job Tasks and Responsibilities • prepare and manage correspondence, reports and documents • organize and coordinate meetings, conferences, travel arrangements • take,type and distribute minutes of meetings • implement and maintain office systems • maintain schedules and calendars • arrange and confirm appointments • organize internal and external events • handle incoming emails, mail and other material • set up and maintain document management systems • set up work procedures • collate information • maintain databases • communicate verbally and in writing to answer inquiries and provide information • liaison with internal and external contacts • coordinate the flow of information both internally and externally • operate office equipment • manage office supplies

13. Medical secretary job description Your job involves providing administrative support to medical staff. Depending on where you work, you may also be the first point of contact for patients – a role that requires tact, discretion and understanding, so no laughing at embarrassing illnesses. Credit : https://www.totaljobs.com/careers-advice/job-profile/medical-jobs/medical-secretary-job-description

14. The finer details... • You daily duties will include:  • Dealing with incoming and outgoing mail • Providing personal assistant support to medical staff • Answering phone calls and arranging appointments • Writing letters or recording medical notes • Ensuring medical samples are properly labelled • Filing and typing up reports • Providing administrative assistance with medical research

15. The finer details... Not just an important role at the local GP surgery, medical secretaries can work in a variety of environments like complementary health centres, hospitals, prisons and schools. When it comes to the daily grind, most medical secretaries work standard office hours, Monday to Friday; however, you may occasionally need to work some shifts or weekends. If you’re looking for a role that is flexible, then it’s also ideal as there are often part-time or flexible working options.

16. The good points... "Job satisfaction comes from knowing that you are part of a team that is contributing to people’s well-being – even to the extent of saving their lives," say the team at Association of Medical Secretaries, Practice Managers, Administrators and Receptionists (AMSPAR). There’s also plenty of room for promotion and progression, as once you’ve learnt the ropes, you can move on to a bigger practice with more responsibility or apply for a position as a senior medical secretary. With appropriate training you could even go on to become office or practice manager.

17. Secretary Responsibilities • Transcribe notes of all chapter meetings • Create and distribute meeting minutes to all chapter members • Assist in preparing meeting agendas • Confirm meeting attendance, and determine if quorum is present to conduct official business • Order supplies for the chapter, as needed

18. Secretary, Quick Tips • Be prepared for each meeting: • Bring enough copies of meeting minutes for all members • Have copies of all chapter reports, for discussion • Create a sign-in sheet, to record all meeting attendees • Remember to check for quorum at each meeting (two-thirds of all voting members must be present to approve new motions) Credit : https://www.thebalance.com/executive-assistant-skills-2062393

19. Job Description for Medical Administrative Assistant Credit : Westend61/Creative RF/Getty Images By Shahira Raineri Updated February 17, 2017

20. The office job of a Medical Secretary or a Medical Administrative Assistant  is very similar to the office job of an Administrative Assistant or Executive Secretary in a regular office. In a medical office or a health related industry (e.g. health insurance company), special skills such as claims management, medical records filing procedures, knowledge of medical terminology, clinical procedures, appointment scheduling and compliance with special medical regulation required. Credit : https://www.vibrantdigitalva.com/services/training-coaching/

21. Medical Secretary/Administrative Assistant in a Small Office In a small medical office, one or two people will perform the roles of several different functions. This will include patient scheduling, patient call backs, medical records filing and filing insurance claims. The person that will excel at this medical office job will be extremely organized and be able to multitask. https://www.dreamstime.com/stock-photos-receiving-fax-document-young-secretary-office-image32145493

22. Medical Secretary/Administrative Assistant in a Medium Office In a medium sized office that services from two to six medical professionals, the dynamics of the office change significantly. One or two people will not be able to perform all the tasks to keep the office functioning efficiently. Other specialized office jobs will have to be filled that include: • Patient Registration • Admissions Clerk • Medical File Clerk • Medical Transcriptionist • Medical Records Technician • Medical Customer Service Representative Portrait of a cheerful receptionist answering a phone call and looking at camera Photo Taken On: May 08th, 2013

23. Medical Secretary/Administrative Assistant in a Large Office  At the next level of a large medical office or medical complex that services ten or more medical professionals (e.g. acute care facilities, medical parks or hospitals) the number of specialized office jobs increases even more. Additional office jobs may include: • Enrollment Specialist • Insurance Claim Coordinator • Medical Receptionist • Medical Office Administrator • Medical Executive Assistant • Medical Data Entry Specialist • Senior Medical Customer Service Representative • Surgery/Procedure Scheduler • Credentialing Specialist

24. Q & A