Introduction to PowerPoint 2007: Essential Tips and Tricks

1. Introduction to PowerPoint 2007 (PPT) Statement of Responsibility (When, For Whom, By Whom)

2. Home Tab- slide layouts • To shrink/enlarge text box borders- click on a “sizing handle” and drag. • You can click on the Layout tool (next to New Slide) to change to another type of slide layout. • Different layouts give room for pictures, charts, tables

3. Selecting, Adding & Deleting slides • To add a slide, click on the “New Slide” icon in Home tab. • To work on a slide, go to the slide column (left side of screen)-click on it. • To delete a slide- go to slide column- click on it- press “Backspace” button

4. Shortcuts and Right-clicking • Ctrl+Z to Undo Changes, • Ctrl+Y to Redo Changes. • To select text, highlight with mouse or press Ctrl+A to select all text in a text box • To change font, color, & size, text and then right–click on it to get mini pop-up toolbar & menu

5. Home Tab- bullet Points • Automatic…click on Bullets icon in Home tab to turn off. • To start new bullet, press enter • To make a sub-point, press tab • To go back to a regular bullet pt, right-click and then click on the “Decrease Indent” icon (in mini pop-up menu or in Home tab). • Keep bullet pts. concise

6. Saving and Printing • Check your text for errors by pressing F7. • To save, go to Office Button- Save As. • Good ideas- save as a 2003 compatible document • In pop-up window, give PPT show a simple file name • To print PPT, go to Office Button- Print. Under “Print What” choose “handouts” and choose the # of slides per page.

7. Insert Tab- adding Clip Art • First make room for pics! • Click on the Layout tool (Home Tab) to change layout. • Or shrink/move the text box. • Click on Insert Tab ---Clip Art. • Type a search word- click on your choice • Adjust image by dragging it or using the “sizing handles”

8. Insert Tab- add Pictures from file • First make room! • If you want to add a pic saved on computer or digital camera, go to Insert Tab/Picture. • In pop-up window, find the pic on yourcomputer. • Double-click on it to add it. • Adjust size as needed

9. Design Tab- Themes • Choose a pre-made background- go to the Design Tab, choose a Theme. • Colors in the Theme can also be adjusted by clicking on the Colors tool. • You can also adjust the background color by clicking on Background style. • Affects all slides

10. Slide Transitions • Affects the way slides appear on the screen- good finishing touch • Go to Animation Tab- Transition to This Slide group- click on a slide icon to preview it. • After choosing, click on “Apply to all slides” • Timed slide advance option on the far right under “Advance Slide.”

11. Bullet Point Animations • The Animate command affects text in a PPT show (if you do not select an animation, all text will appear with slide). • Click on the text box- go to Animations Tab/ Animations group/Animate command (must be done for every slide). • Choose the animation style. “1st order paragraph” means bullet pts.

12. Presenting • To start show, press F5 • To start from a certain slide, click on slide, go to Slide Show Tab, and choose “From Current Slide.” • To advance a slide, press Enter (keyboard) • or click mouse • To go back a slide, press Backspace (keyboard) • To end the show press Escape (keyboard) • Keep presentations simple- remember that PPT is just a tool, not the presentation.

13. Adding YouTube • Go to the Office Button/ PowerPoint options. • Click “Show Developer tab in ribbon” checkbox. • Go to Developer tab/ Control Group/ More Controls…choose “Shockwave Flash Object.” • Draw a box on the screen, right-click on it, select “properties.” Copy the video URL. • In the pop-up menu, paste the YouTube URL in the box next to “Movie.” In the URL, delete “watch?” and replace the = sign after the capital “V” with a forward slash (/).