Trustworthy Repositories, Organizations & Infrastructure

1. Prepared for Library of Congress Digital Preservation Partnership Meeting July 2010 Trustworthy Repositories, Organizations & Infrastructure Micah Altman, Institute for Quantitative Social Science, Harvard University Jonathan Crabtree, Odum Institute, University of North Carolina Nancy McGovern, ICPSR, University of Michigan

2. Collaborators* • Margaret Adams, Caroline Arms, Ed Bachman, Adam Buchbinder, Ken Bollen, Bryan Beecher, Steve Burling, Darrell Donakowski, Myron Gutmann, Gary King, Patrick King, Jared Lyle, Marc Maynard, Amy Pienta, Lois Timms-Ferrarra. • Research Support Thanks to the Library of Congress (PA#NDP03-1), the National Science Foundation (DMS-0835500, SES 0112072), IMLS (LG-05-09-0041-09), the Harvard University Library, the Institute for Quantitative Social Science, the Harvard-MIT Data Center, and the Murray Research Archive. * And co-conspirators Trusted Repositories, Organizations and Infrastructure

3. Related Work • Reprints available from: http://maltman.hmdc.harvard.edu • Altman, M., Beecher, B., and Crabtree, J.; with L. Andreev, E. Bachman, A. Buchbinder, S. Burling, P. King, M. Maynard.. (2009). "A Prototype Platform for Policy-Based Archival Replication." Against the Grain. 21(2): 44-47. • Altman, M., Adams, M., Crabtree, J., Donakowski, D., Maynard, M., Pienta, A., & Young, C. (2009). "Digital preservation through archival collaboration: The Data Preservation Alliance for the Social Sciences." The American Archivist. 72(1): 169-182 • Myron Gutmann, Abrahamson, M, Adams, M.O., Altman, M, Arms, C., Bollen, K., Carlson, M., Crabtree, J., Donakowski, D., King, G., Lyle, J., Maynard, M., Pienta, A., Rockwell, R, Timms-Ferrara L., Young, C., 2009. "From Preserving the Past to Preserving the Future: The Data-PASS Project and the challenges of preserving digital social science data", Library Trends 57(3):315-33 • Micah Altman, 2009. "Transformative Effects of NDIIPP, the case of the Henry A. Murray Archive", Library Trends 57(3): 338-35 Trusted Repositories, Organizations and Infrastructure

4. Preservation and Collaboration-- Three Big Questions • Risks. • How do virtual organizations reduce preservation risks? • Trust. • What trust relationships should virtual organizations establish with members? • Evaluation. • How can we evaluate relationships with virtual organizations be evaluated? Trusted Repositories, Organizations and Infrastructure

5. Conjectures • Organizations reduce preservation risk by: • Providing systematic redundancy across diverse … • Technical approaches: software, hardware, formats • Institutional environments: funding models, legal regime • Institutional control: curation, deaccessioning • Enhancing preservation readiness: • Awareness of risks and risk management approaches • Awareness & use of best practices • Active exercise of cataloging information, licensing terms, API’s • Trust and evaluation should be based on: • Linking policy objectives to explicitly-defined roles, actions, and expected outcomes • Continuous evaluation and monitoring based on organizational incentives, capacity, & commitments Trusted Repositories, Organizations and Infrastructure

6. One tool… SAFE-ArchivePolicy-Based Replication & Auditing Facilitating collaborative replication and preservation with technology… • Collaborators declare explicit non-uniform resource commitments • Policy records commitments, storage network properties • Storage layer provides replication, integrity, freshness, versioning • SAFE-Archive software provides monitoring, auditing, and provisioning • Content is harvested through HTTP (LOCKSS) or OAI-PMH • Integration of LOCKSS, The Dataverse Network, TRAC Trusted Repositories, Organizations and Infrastructure

7. Why this tool? • To facilitate institutions in making commitments aligned with their policies and incentives, and • Automatically executeand monitor those commitments and policies Trusted Repositories, Organizations and Infrastructure

8. Contact Us Micah Altman maltman.hmdc.harvard.edu Jonathan Crabtree www.irss.unc.edu/odum/jsp/content_node.jsp?nodeid=522 Nancy McGovern www.icpsr.org/icpsrweb/ICPSR/staff/mcgovern.jsp Trusted Repositories, Organizations and Infrastructure

9. Policy and evaluation. • What policies should members adopt to the use of collaboratives in their preservation strategy? • How should members document the ways in which collaboratives support their preservation strategy? • When a preservation strategy relies on a collaborative, how should evaluators approach assessment of the collaborative? • Examination of risks • Which preservation risks are collaboratives/virtual organizations  in the best position to mitigate? • What additional risks do virtual organizations and collaboratives create? • How do characteristics of a collaborative, such as geographical diversity affect its ability to reduce preservation risks for its members? • How do we define “Trust” in ……. • preservation partners • preservation technologies and components • preservation collaborations • Trust but Verify • How can collaborations balance trust and risk? • What evidence is required to substantiate trust? • Audit Reports? • MOU’s? • Contracts? Trusted Repositories, Organizations and Infrastructure