Selection Boards Information Brief

1. Selection Boards Information Brief June 2012

2. Agenda • Board process and documents • Responsibilities • Sample record mark-up • Voting, results and notification

3. Governing Documents • DOD Instructions • DODINST 1320.14: Commissioned Officer Promotion Program Procedures • SECNAV Instructions • SECNAVINST 1401.3A : Selection Board Membership • SECNAVINST 1420.1B: Promotion, Special Selection, Selective Early Retirement, and Selective Early Removal Boards for Commissioned Officer of the Navy and Marine Corps • BUPERS Instructions • BUPERINST 1401.5A: Supplemental Guidance for U.S. Navy Selection Boards

4. Types of Boards • Statutory: Selection board established by 10 U.S.C.; includes promotion, special selection, temporary promotion, continuation and SER • Membership for RL : Typically 9 (6 Permanent URL Board Members and 3 community specific RL Board Member; by law NLT 5 members); nominated by PER-47X, approved in Convening Order • Administrative: Selection board established by COMNAVPERSCOM or higher authority; includes senior enlisted selection boards, command screen boards, scholarship or other degree programs, lateral transfer/re-designation • Membership: Varies by Selection Board; nominated by PERS-47X, approved in Convening Order

5. Typical Annual Board Schedule • NOV/DEC: Notice of Convening FY Navy Active Duty Promotion Selection Board Message (NAVADMIN that sets the zones; required by law 30 days prior to first Statutory board of the FY) • DEC:RDML/RADM Line • JAN: CAPT Line (~first/second week) • AC/RC LDO/CWO (~second week) • FEB: CDR Line (~first week) • APR: LCDR Line (~first week) • AUG/SEP: IDC Milestone Board (scheduled by PERS-8; conducted very similar to both SWO and AVN Command Screen Board)

6. Board Documents • FY Precept • SECNAV-issued written order which convenes statutory selection boards for promotion, special selection, SER and continuation (same for every STAT board conducted during the FY) • CNPC or higher authority-issued written order which convenes administrative selection boards (same for every ADMIN board) • Board Precept (also referred to as a Convening Order) • Provided by authority directing the board • Guidance for selection criteria, opportunity and proceedings for the specific selection board. Assigns president, members, recorders and administrative personnel • Eligibles/Opportunity • Statutory: Set by SECNAV IAW 5-year promotion plan (provided by OCMs) • IDC Milestone: Set by CNPC IAW Assignment Officers and Community Flag lead • Community Briefs: SECNAV Approved (provided by Community Managers; same for each selection board)

7. Specific Board Timelines • Two months to three weeks prior: verify list of eligibles (list sent to PERS-8) • Two weeks prior: PERS-8 pulls records from OMPF • Ten to four days prior: recorder prep • Recorders ensure that records of eligible officers are ready for member review (continuity of FITREPs for 5 years, validate stamps; organize member’s correspondence to the board) • Convene Date • Oath, review community briefs, read Precept and Convening Order • Member record review • Each competitive group has multiple “tanks” (STAT and ADMIN are exactly the same) • Community guidance briefed at start of first tank (if not briefed earlier) • Members and recorders are present

8. Recorder Responsibilities IMPORTANT: Recorder’s verification does NOT replace officer’s responsibility to ensure the completeness/accuracy of his/her record • Job Description • Prepare records and other materials in preparation for the board. Act as assistants for all board members. • Responsibilities • Pull records ahead of time • Check records and correct all errors! • Make sure information is accurate • Provide administrative and clerical support as needed

9. Voting Member Responsibilities • Job Description • To review and correct, prepare and brief members’ records to the board. Provide accurate and relevant information to board members using the board precept to select the best and fully qualified. • Responsibilities • 90-120 seconds per record • Find the salient and important facts • Speak clearly • Don’t read/tell them information they already have (wastes time) • Job is NOT to “sell” every member • Job is to lay out a member strengths and weaknesses using the board precept.

10. Member Responsibilities • View OSR/PSR via Official Military Personnel File (OMPF) at BOL. • Check: • Regular FITREP continuity • Awards • Education information • Service schools • Subspec codes, special quals (AQDs) and Naval Officer Billet Classification Codes (NOBC) • Photograph • Ensure you have a lineal number • Letter to the Board (as required)

11. Sample OSR Markup 2: B 1820 LETTER TO THE BOARD TO INCLUDE IDWO AND PICTURE Letter to Board ADMIN FC-17 11

12. Sample PSR Markup 1820

13. Sample PSR Markup 1820

14. Confidence Voting • Voting Members – 100, 75, 50, 25, 0 • Aggregate score = Confidence Level • Votes are cast as record is briefed • Senior recorder is prompting members to vote by “# to vote” • Once all votes are cast, confidence level is presented to the screen, next record is displayed and briefed • All voting members have laser pointers • Voting members may state positive personal knowledge that relates to documented performance. • SECNAV Approved Retirement or member requests remove name for consideration – 0 Confidence Level • QIOs selected after primary selection (IDC Milestone Board) • Computer tally triple checked by Recorder/Assistant Recorder • Results reviewed by PERS-8, PERS-00FS and PERS-00J for review and potential pending judicial action

15. Confidence Vote and Scattergram 100 95 90 85 80 75 70 65 60 55 50 45 40 35 30 25 20 15 10 5 0 Mr. President, I make a motion that all records with a confidence level of 90% or greater be tentatively selected X X X X X X • Crunch Zone 5 records to select 3 X X X X X Mr. President, I make a motion that all records with a confidence level of 60% or less be dropped from further consideration X X Opportunity: 12 IZ pick 6 (50%) Total records: 12 IZ + 3 AZ = 15 X X

16. Post Board • Call out – POB, PERS-80 board sponsor, CNPC (CNP and SECNAV for certain stat boards) • Statutory • Approved by SecDef; approximately 2-4 month process • Results released by ALNAV; Senate confirmation by NAVADMIN • Administrative • Approved by DCNP (typically); approximately 1 day to 1 month process • Results released a variety of ways; no codified rules (NAVADMIN/NPC website/etc.)

17. IDC Milestone Notification Process • Selects reviewed by PERS-8 • President outbriefs board results to DCNP; office call (optional) with PERS- 4 (last day of board) • Board sponsor collates board results and forwards to DCNO N2/N6 for review (last day of board) • DCNO N2/N6 reviews results and forwards back to PERS-47 (last day of board) • PERS-47 releases results to Community Leads (last day of board) • Community Leads direct notification of members (day after board adjourns) • Notification of all eligible Officers complete (NLT 2 days after board adjourns) • Results posted on NPC website (NLT 3 days after board adjourns)

18. Questions?