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Regional Transit Coordination Plan: Strategy and Implementation

This document outlines the strategy, management structure, work plan, and financial plan for a Regional Transit Coordination Plan. It addresses barriers to transit coordination and emphasizes transparency, inclusivity, and an iterative planning process. The plan aims to improve coordination among regional transit providers, local and regional governments/agencies, public transportation providers, and health and human services organizations. It is supported by the Capital Area Council of Governments and facilitated by the Texas Transportation Institute.

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Regional Transit Coordination Plan: Strategy and Implementation

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  1. Capital Area Regional Transit Coordination Interim Cmte.Strategy for a Regional Transit Coordination Plan • Background • Strategy • Management Structure • Work Plan • Financial Plan • Question and Comments

  2. Background Strategy for a Regional Transit Coordination Plan Project Area

  3. Background Strategy for a Regional Transit Coordination Plan Regional Transit Providers

  4. Background Strategy for a Regional Transit Coordination Plan Regional Transportation Planning

  5. Background Strategy for a Regional Transit Coordination Plan Regional Transit Coordination Working Groups Regional Transit Coordination Interim Committee Local and regional governments/agencies Public transportation providers Client transportation providers Health and human services that fund transportation Service agencies for customers who need transportation Facilitation by Capital Area Council of Governments Scoping Group Technical staff Technical facilitation by Texas Transportation Institute

  6. Strategy Strategy for a Regional Transit Coordination Plan Guiding Precepts The Process Will Be… Transparent • Information will be made available to the public in a timely fashion • A publicly accessible website will host reports, presentations, and public comments Inclusive • Seek input from a large variety of agencies • The RTCC and Stakeholder Groups will include representatives from a broad cross-section of transit related agencies • The public is invited to attend the 12 stakeholder meetings Iterative • Planning and implementation will continue after the Plan is submitted in Oct. 2006 • The Plan will generate a “program of projects” that must be planned, financed, implemented, evaluated, and updated

  7. Strategy Strategy for a Regional Transit Coordination Plan Typical Barriers to Transit Coordination Preliminary List Vehicle Specification • Differing client bases require different vehicles • Age and condition of existing fleets • State and federal requirements (e.g. ADA, alternative fuels, etc.) Driver Requirements • Non-standardized minimum requirements (e.g. age, driving record, background, etc.) • Different training and testing programs • Insurance restrictions associated with sharing resources Client Circumstances • Different eligibility requirements • Trip purpose based limitations • Non-compatible client basis (e.g. dialysis patients with cognitively disabled youth)

  8. Strategy Strategy for a Regional Transit Coordination Plan Typical Barriers to Transit Coordination Preliminary List (continued) Funding Silos • Funding restrictions associated with client type and/or trip purpose • Different reimbursement structures (e.g. per trip, mileage, etc.) • Interagency funding restrictions (e.g. mixing public and private funding) Cost Structuring • Direct costs v. fully allocated cost structure Regulations and Laws • Administrative or legislative action may be required to remove barrier • Legislative cycle limits can be time consuming Cross-Agency Concerns • Cooperative ventures may require a client base to shift from one agency to another • Programmatic changes can increase staff anxiety

  9. Strategy Strategy for a Regional Transit Coordination Plan Typical Barriers to Transit Coordination Preliminary List (continued) Resource Constraints • Funding limitations • Large capital cost requirements Reporting/Data Requirements • Non-standard reporting and data requirements • Managing data across participating agencies

  10. Regional Transit Coordination Committee (RTCC) Technical Oversight - TxDOT RTCC Technical Subcommittee Stakeholders Administrative Lead Agency CAPCOG Outreach Group Planning Group Management Structure Strategy for a Regional Transit Coordination Plan By CAPCOG with support from CARTS, Capital Metro, and CAN By Consultant under contract to TxDOT with oversight by the Technical Subcommittee

  11. Management Structure Strategy for a Regional Transit Coordination Plan

  12. Regional Transit Coordination Committee (RTCC) Technical Oversight - TxDOT RTCC Technical Subcommittee Stakeholders Administrative Lead Agency CAPCOG Outreach Group Planning Group Management Structure Strategy for a Regional Transit Coordination Plan By CAPCOG with support from CARTS, Capital Metro, and CAN By Consultant under contract to TxDOT with oversight by the Technical Subcommittee

  13. Administrative LeadAgency PROGRAM OF PROJECTS PlanningGroup/ Consultant Technical Sub-Cmte RTCC Project #A Project #B Project #C Early Action Projects No Policy  or $ Outreach Group & Stakeholders AdministrativeLeadAgency Action Projects Policy  or Local $ Project #D Project #E RTCC Action Agency Approval Paradigm Changes for Coordination Legislative/Regulatory Relief Required Study Group/TTC Elected Officials Management Structure Strategy for a Regional Transit Coordination Plan Work Process Flow Chart KICK-OFF TECHNICAL OUTREACH DECISION ACTION & APPROVAL IMPLEMENTATION RTCC – Led Stakeholders AdministrativeLead Agency TechnicalSubcommittee Planning Group

  14. Work Plan Strategy for a Regional Transit Coordination Plan Six Tasks… • Establish Goals/Objectives and Criteria for Evaluation • Inventory Current Conditions • Identify Opportunities to Achieve Goals • Evaluate and Create a Short List of Opportunities • Develop Draft Regional Transit Coordination Plan • Complete Regional Transit Coordination Plan and Submit to TTC

  15. Work Plan Strategy for a Regional Transit Coordination Plan Schedule

  16. Financial Plan Strategy for a Regional Transit Coordination Plan Financial Requirement – Task 4 Detail

  17. EXPENSES Administrative Lead Agency $54,600 Labor, Loaded $45,300 Direct Cost $9,300 Oversight Technical Consultant $18,500 Labor, Loaded $18,500 RTCC and Technical Subcommitee $77,600 Direct Labor Only $77,600 Planning Consultant $219,200 Labor, Loaded $201,700 Direct Cost $17,500 Communications Consultant $63,400 Labor, Loaded $55,600 Direct Cost for Outreach $7,800 TOTAL COST $433,300 FINANCIAL PLAN Contributions from Local Agencies $332,800 Financial Resources Committed* $255,200 In-Kind Contribution** $77,600 FINANCIAL REQUIREMENT $100,500 $64,995 $165,495 Baseline Contingency TOTAL FUNDING $498,295 Financial Plan Strategy for a Regional Transit Coordination Plan Financial Requirement

  18. Acknowledgements Strategy for a Regional Transit Coordination Plan Scoping Group

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