UMExpert is an Academic Portal in University Malaya

1. UMExpert is an Academic Portal in University Malaya University Malaya

2. Introduction • It is a core mission of all the Higher Education Institution in Malaysia to produce many intellectual discoveries and deliver it to the public. • To achieve this mission : need to retain high performing academics and outstanding research students. • Leeds to : international recognition and place a world class institution.

3. Towards an Academic Portal IPTA’s in Malaysia outstanding research students high performing academics Deliver the intellectual discovery to the public Search for Expert & Research topics Research Outputs international recognition & world class institution Research Gallery Grant Management Online Publication Expert Information ACADEMIC PORTAL

4. What is a Academic Portal • Contains various information: • Current Research Activity in a university • Research Output • Research Gallery • All the awards & recognitions • Full Academician information • Grant Management • Research management • Academicians’ Publications

5. UMEXPERT : Academic Portal in University Malaya

6. The Motivations Academics The problems faced by this group of people Faculty/ Department Management UMExpert System Research Office Human Resource Dept

7. Problems faced by Academics • Multiple, stand-alone data repositories for lecturers CV, eg. hard copies, electronic documents, spreadsheets, FileMaker databases etc. • Lecturers very often need to update & prepare their CV for many purposes like promotion, submission of a publication and etc. • No standard platform to publish their research activities and expertise to the public.

8. Problem faced by Management • There no trustable resource to get reports on the current statistic of publication by department or faculty. • Difficulties in measuring the lecturers’ performance. • Difficulties in monitoring KPI standards • e.g. academics - 2 publication/year.

9. Problem faced by HR • Difficulties in updating the lecturers’ CV since only 9 human resource staff are responsible in updating 3000 lecturers’ information. • Difficulties in collect the information on the research activities before approve the various expenses for conference & seminars. • Difficulties in estimating budget for future expenses for academicians’ activities.

10. Problem faced by Research Office • Difficulties in collecting research activities from the lecturer’s • Difficulties in producing reports on the statistics of publication to the top management and other external government offices like MOSTI & MOHE. • Difficulties in collecting and compiling the research output & award from lecturers’ from the various department.

11. Journey of UMExpert • Development started in early 2007. • Launched in 31 April 2007. • As an extension to the existing Human Resource Information System (HRIS). • Developed by Centre Of Information Technology (PTM). • By a system analyst and 2 programmers.

12. Functions of UMExpert

13. Update CV Information • This function allows the lecturers’ to update their Curricular Vitae information. • Able to generate and print their CV from any where and any time.

14. Biodata Academic Qualification Designation Specialization Teaching Supervision Research Grant Consultancy Project Publication Intellectual Property Presentations Evaluation Activities Professional Affiliation/Membership Awards and Recognition Leadership Contribution to Society Carrier History Expert Linkage Technical Contribution Commercialization Clinical Duties Homepage Upload Photo Biography Various heading in CV

15. Printing CV • Standard display for all the academic staff through the UM Website. Simple CV • Detail info for experts in UM through the expert search • Help academicians to produce CV for various reason in various format & content. User friendly CV Printing • Helps lecturers to produce CV for promotions & performance evaluations. Full CV Customised CV

16. Sample of Full CV Printing

17. Research Output • Academics able to enter all the information like Publication, Human resource, Intellectual Property, Seminar and Presentation for each of their research projects. • This information is by Human Resource Department, Research Office and Faculty/Department Management various purposes.

18. Research Output Produces various reports for external gov. agencies like MOSTI & MOHE UMExpert Publication Research Office Human Resources Uses for approval of the individual applications to seminars and conferences. Academicians enters individual information Intellectual Property Rights Human Resouce Dept Presentations generate valuable report for the Key Performance Index (KPI) & other purposes . Faculty management

19. Research Gallery Academic update their research details Publish in the UM Website Analysis on the popular research topics

20. Search an Expertise • Enable search for Expertise by various categories like :- • Name • Academic Post • Academic Qualification • Areas of Expertise • Research • Publication

21. Student & Class Information • Provide various information to the academics’ like:- • Subject schedule • Examination time table • Students valuation on lecturers. • Student list

22. Various Reports • Provides various reports for the university / faculty / department management

23. Fac. / Dept System Staff Portal Mailing system UMExpert Human Resource Information System Student Information System The Integration Portal for faculty management Login username & password using ummail account Portal for all the staff in UM. • Student Information • Teaching • Time table • Class time table • Exam timetable Lecturer’s information like Biodata, academic qualification & etc.

24. System Framework • Public • search expertise • View research gallery UM Web • Human Resource • view publication information for conference approval Mailing Sys Academics Staff Portal Student Info UMExpert • Research Office • gather research activity in UM Research Mgmt System HR Info • Fac. /Dept. Mgmt • monitor research activity among academician. Responsibility Info Sys.

25. Benefits of UMExpert • Central and Reliable Repository for various information. (academician information, publication, research activities, awards & etc). • Increase universities reputation by exposing the expertise and research topics to the world. • Help the administrators and academicians to focus on the more value added activities rather then dependent on inefficient, manual and time-consuming processes. • Enable to produce reliable reports efficiently and easily. • Helps to monitor & measure the lecturers’ performance • Help the university management in planning for the future budget and resources for the research activities.

26. UMExpert : Using OSS PHP Why Non-OSS Database ? Linux Platform • An extension to the existing Human Resource Information System. • Need for integration with the existing system like student information systems • avoid disruption in current operations Apache Web Server Oracle Database (Non-OSS)

27. OSS : Benefits for UM • UM has the full control on this system. • Able to enhance this system as needed • Develop the creativity and innovativeness of the technical staff. • Enable university to implement multi type of system solution.

28. Management Support moving-forward & teamwork 30 over Technical Staff Need for new application solutions Success of UM in Implement OSS OSS Objectives Guiding Principles Reduce total cost of ownership Leverage on existing facilities, hardware, software and expertise Increase freedom of choice of software usage Least disruptive to operations Increase interoperability among systems Co-existence with other legacy proprietary systems Increase growth of OSS user and developer community Fit for purpose

29. Conclusions • Relevant functionalities and features for UMExpert System to reach the objective as a complete academic portal for University Malaya. • For more information please kindly visit our websites. • http://umexpert.um.edu.my/ • http://umfacts.um.edu.my/gallery/ • http://www.um.edu.my/