CMM APS Pre-Application Conference - Conflict Management & Mitigation

1. Conflict Management andMitigation (CMM)Annual Program Statement (APS)Pre-Application Conference March 20, 2014, 9am-12pm USAID/Nigeria, Abuja and

2. Agenda • Welcome • CMM Overview • USAID/Nigeria Overview • Portfolios • IV. Walk through the CMM APS • Technical Criteria • Questions and Answers

3. CMM is based in USAID/Washington’s Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA) CMM support to USAID Missions : – Operational and technical support – Research – Integrate conflict mitigation and management • II. Conflict Management & Mitigation (CMM) Office Overview .

4. III. USAID/Nigeria Strategic Development 2015-2019 • Five year strategy that identifies the U.S. Government’s approaches to achieve development outcomes in Nigeria. • The strategy supports Nigerian institutions and systems to deliver sustainable, high quality interventions that will improve the lives of its citizens. • The goal is to mobilize key institutions to support a resilient, equitable, better-governed Nigeria. • Focuses on two Development Objectives • Broadened Diverse and Inclusive Private Sector-led growth • Responsiveness of Targeted Government Institutions for health and social resilience improved .

5. 2015-2019 CDCS Goal: Key institutions mobilized to reduce extreme poverty and cultivate a more stable, democratic Nigeria SpO: Enhanced Credibility of Elections DO 1: Broadened Diverse and Inclusive Private-Sector led Growth DO 2: Responsiveness of targeted government institutions for health and social resilience improved IR 2.1: Community-Government Engagement Improved IR 1.1: Agricultural competitiveness increased Civic Advocacy Strengthened Agricultural Productivity Increased Government Transparency and Accountability Increased Trade & Transportation Improved Resiliency of Vulnerable households and Communities Increased IR 2.2: Utilization of Quality Health Services in Target Areas and Population Groups Increased Private Sector Agriculture Value Chain Participation Increased Governance of Health Systems and Institutions Strengthened IR 1.2: Energy Access Increased Demand for Quality Primary Health Care Services Increased Private Sector Energy Participation Increased Access to Quality Services Improved Energy Sources Diversified IR 1.3: Business Environment Reformed IR 2.3: Access to quality basic education improved Legal & Regulatory Environment Improved Students’ Reading Outcomes Improved Access to Finance Improved Access to Basic Education for Out-of-School Youth Improved Poverty Gender Youth Conflict Water Key:

6. Objective: Make strides in overall goal of conflict mitigation, peace, and reconciliation in selected eligible conflict affected countries. Technical Criteria: Details • IV. Walk through the CMM APS .

7. IV. Walk through the CMM APS: Technical Criteria Analysis and Methodology (40 Points) Context & Conflict Analysis (15 Points) Theory of Change (10 Points) People-to-People Approach (15 Points) Implementation Plan, Costs & Sustainability (35 Points local/ 45 non-local) a ) Implementation Plan (25 Points) b) Do No Harm (10) c ) Local Engagement (10 Points) *** For Non-Local Applicants Only Monitoring and Evaluation Plan (8 Points) Institutionnel Comptabilities (5 Points) Past Performance (2 points)

8. IV. Walk through the CMM APS: Analysis and Methodology • Country Specific Language • a) Context & Conflict Analysis • Must be responsive to Mission priorities noted in the Country Specific language • Must engage in one or more of the following three areas: • 1. Promote linkages to existing mission activities: Program Areas: Governance, Economic Growth, Health and Education or Geographically: North: Bauchi, Borno, Gombe, Kaduna, Kano and Sokoto States; Middle Belt: Nasawara and Plateau States; South: Bayelsa, Delta, and River States.

9. IV. Technical Criteria: I. Analysis and Methodology, cont. 2. Target farmer and pastoral groups experiencing conflict or at risk for conflict. 3. Advocate work with groups that target: • Conflict related gender-based violence • Promote women and youth’s participation in proposed activities (youth may include street children, Almajiri students, child beggars, abandoned/orphaned children and those from broken homes).

10. IV. Technical Criteria: I. Analysis and Methodology • Page 16 • a) Context & Conflict Analysis cont. • Conflict analysis: Sources of grievances and resilience, factors that can contribute to violence or opportunities to mitigate violence, highlight potential trigger events, examine key actors to conflict/peace and experience of women and men in the conflict context. • What others are doing?: GON, donors, private sector, etc.

11. IV. Technical Criteria: I. Analysis and Methodology • Page 17 • b) Theory of Change • “A theory of change explains why we think certain actions will produce desired change in a given context • “If we do X (action), then we will produce Y (change/shift towards peace, stability, security).” • Ex. Ifwe provide employment for youth, then we will reduce the likelihood of inter-communal violence, because unemployed youths are the most likely to be recruited into fighting.

12. IV. Technical Criteria: I. Analysis and Methodology, cont. • Page 17 • c) People to People Approach • Bringing together representatives of conflicting groups to interact purposefully in a safe space. • Must be clear what people/groups in conflict will be brought together, why and when. Must be linked to implementation plan. • Explain relevance of the groups to the conflict, key actors in conflict or agents of peace. • Ex. Respected leader to both sides of the conflict to • foster constructive dialoguebetween them.

13. III. Technical Criteria: II. Implementation Plan, Costs & Sustainability • Page 18 • a) Implementation Plan • Logical Sequence of proposed activities. • Demonstrate long-term sustainability beyond the life of the project. • Illustrative first-year plan must be realistic.

14. IV. Technical Criteria: II. Implementation Plan, Costs & Sustainability, cont. • Page 18 • b) Do No Harm • Must provide sufficient explanation: • How will the project affect the conflict environment? • How will the program not exacerbate tensions that will lead to violence? • How will risk be mitigated against individuals and communities?

15. IV. Technical Criteria: II. Implementation Plan, Costs & Sustainability, cont. • Page 19 • c) Local Engagement *** For Non-Local Only • USAID Forward • Goal 2 of 3: Strengthen local capacity, enhance and promote country ownership, increase sustainability • Required to outline local contribution: Conflict Analysis, Program Design, Program implementation and Evaluation • Capacity Building Plan: Organizational management and Technical Capacity

16. IV. Technical Criteria: III. Monitoring and Evaluation Plan • Page 19 • Performance Monitoring Plans • Illustrative Indicators • Indicator Data ( data sources, data collection, methods and reporting. • Must include gender-sensitive indicators and any other appropriate disaggregation • Baseline data • Targets and milestones

17. IV. Technical Criteria: III. Monitoring and Evaluation Plan, Indicator Example

18. IV. Technical Criteria: VI. Institutional Capabilities • Page 20 • a) Describe organizational history of all partners proposed • All partners must demonstrate experience and success. • Composition of team must be described. • Organogram is required (ex. next slide) • Provide sufficient information on technical and managerial experience for director and relevant management staff identified by applicant. • All personnel must be experienced and qualified in the relevant area.

19. IV. Technical Criteria: VI. Institutional Capabilities, cont. ORGANOGRAM EXAMPLE

20. IV. Technical Criteria: VII. Past Performance • Page 21 • References: No more than three similar projects over the last three years • Award Numbers • Name of the Organization/Agency • Point of Contact: Name, e-mail and phone number • Overall dollar amount of the project • Must include information of any problems

21. Context & Conflict Analysis Gender Integration Theory of Change People to People Approach Application Requirements: Resources .

22. Thank You! Any Technical Questions?

23. Break .

24. The APS Application • Application Details • Office of Acquisition & Assistance (OAA) • Office of Financial Management (OFM) .

25. V. The APS Application: OAA • Introduction of Office of Acquisition & Assistance (OAA) • OAA is responsible for: • Receiving inquiries and questions from the public relating to the APS; • Responding to such inquiries and questions; • Receiving and acknowledging receipt of the applications; • Overseeing evaluation of all applications received; • Communicating results of the evaluation to the applicants; • Conducting responsibility determination of successful applicants; • Negotiation of grants and cooperative agreements; and • Signing of awards by the warranted Agreement Officer. • Note: The Agreement Officer is the only warranted official to award a grant or cooperative agreement resulting from this APS.

26. The Annual Program Statement (APS) Regulatory Authority governing Assistance Programs Foreign Assistance Act of 1961, as amended (FAA) Grants and Cooperative Agreements Act Purpose of APS To disseminate information to prospective applicants so they may develop and submit applications for USAID funding. (A) describes the types of activities for which applications will be considered; (B) describes the funding available and the process and requirements for submitting applications; (C) explains the criteria for evaluating applications; and (D) refers prospective applicants to relevant documentation available on the internet. USAID anticipates awarding multiple grants and/or cooperative agreements as a result of this APS Congressional Appropriation for the APS To meet Congressional intent, this APS will support “people-to-people” conflict mitigation and reconciliation programs and activities that bring together individuals of different ethnic, religious, or political backgrounds from areas of civil conflict and war in the countries V. The APS Application: APS .

27. APS CONTENTS a. Cover Letter b. The APS 1. Objectives and Scope 2. Award Information 3. Applicant Eligibility and Program Eligibility 4. Application and Submission Requirements 5. Award and Administration and Information V. The APS Application: Contents .

28. COVER LETTER a. Issuance Date – February 24, 2014 Closing Date – March 28, 2014 (unless otherwise amended) List of Eligible Countries Reference to the APS and Attachment V. The APS Application: Cover Letter .

29. 2.1 Anticipated Funding Available $16 million for all participating countries to support program(s) or activity(ies) described. final funding levels will depend on content, quality, and number of applications received, needs, availability of funding, and competing priorities. 2.2. Anticipated Number of Awards: USAID plans to make multiple awards, subject to the availability of funds. Nevertheless, USAID reserves the right to make a single award, to fund parts of applications, or not to make any awards at all. 2.3 Types of Awards/Substantial Involvement: Assistance Award i.e. Grant or Cooperative Agreement This type is used when the principal purpose of the transaction is to accomplish a public purpose of support or stimulation, as authorized by the Foreign Assistance Act of 1961, as amended (FAA). The Difference Between Grants and Cooperative Agreement is the Substantial Involvement Note: USAID will determine the type of award on a case by case basis V. The APS Application:Award Information .

30. Substantial Involvement - USAID’s active involvement in certain programmatic elements of the project during the performance of the proposed activity. Areas of Substantial Involvement for Cooperative Agreement: USAID approval of the recipient’s implementation plans USAID approval of specified key personnel (limited to 5 positions or 5% of the recipient’s total team size, whichever is greater); USAID and recipient collaboration or joint participation, which includes one or more of the following: Collaborative involvement of selection of advisory committee members (USAID may also choose to become a member), if applicable; USAID concurrence on the selection of sub-award recipients and/or the substantive technical/programmatic provisions of sub-awards; USAID approval of a program monitoring and evaluation (M&E) plan (to the extent that such information is not included in the application); USAID monitoring to permit direction and redirection because of interrelationships with other projects; and USAID authority to immediately halt a construction activity, if applicable. V. The APS Application:Award Information, cont. .

31. Grant - A legal instrument used when the principal purpose is the transfer of money, property, services or anything of value to a recipient in order to accomplish a public purpose of support or stimulation authorized by Federal statute and when substantial involvement by USAID is not anticipated. Cooperative Agreement - A legal instrument used when the principal purpose is the transfer of money, property, services, or anything of value to a recipient in order to accomplish a public purpose of support or stimulation authorized by Federal statute and when substantial involvement by USAID is anticipated. Fixed Obligation Grant (FOG) A type of grant where payments are based on the achievements of the milestones or outputs. The amount for each year of the FOG must not exceed $500,000 and the duration must not exceed three years. V. The APS Application:Award Information, cont. .

32. 2.4 - Award Durations: minimum period of 1 year and a maximum period of 4 years from the date of award (1-4 years) 2.5 - Award Size Thresholds and Competitive Categories: Applications below a minimum amount of US$100,000 or above a maximum amount of US$1,200,000 will not be considered. Two separate competitive categories in FY14. Category One: Local Organizations only - for proposals in the range of $100,000 – $500,000 Category Two: Open to both local and non-local organizations - for proposals in the range of US$500,000 to US $1,200,000. Note: No limit on number of applications any one organization may submit. V. The APS Application:Award Information, cont.

33. 3.1 - Types of Organizations Eligible to Apply U.S. and Non-U.S. Non-Profit Organizations (NGOs) U.S. and Non-U.S. For-Profit Organizations U.S. and Non-U.S. Colleges and Universities Public International Organizations (PIOs) New Partners NOTE: USAID encourages applications from new partners that have not previously received USG funding. Foreign government-owned parastatal organizations from countries that are ineligible for assistance under the FAA or related appropriations acts are ineligible Payment of fee/profit to the prime recipient under grants and cooperative agreements is prohibited by USG regulation APS is not intended to fund academic research V. The APS Application:Applicant Eligibility .

34. 3.2 Types of Programs Eligible Cross Border Programs: Does Not Apply Proposed activities focus on a unified group (e.g. cultural or ethnic group) and where the population straddles a border with a majority of activities in one country. On Going Programs: Applications are for follow on programs and will be evaluated according to the evaluation criteria in section 4.6. Programs applying for ongoing funds must discuss how continued programming will contribute to a sustainable approach. Note: simply applying for another grant because a previous or current grant is running out of funding is not in and of itself sufficient justification. V. The APS Application:Applicant Eligibility and Program .

35. V. The APS Application:Application & Submission Requirements, cont. • 4.1 - General Application Instructions • Written applications received by March 28, 2014 will be reviewed for responsiveness to the requirements set forth in this APS • Applicants should retain for their records a copy of the application and all attachments/enclosures that accompany their application. • 4.2 - Submission Instructions and Deadlines • The closing date for this APS is Friday, March 28 2014, unless otherwise advised. • To be eligible applications must be received no later than 5:00 p.m. local Mission time on Friday, March 28, 2014. • Applications received after this deadline will be disqualified from the competition. .

36. V. The APS Application:Application & Submission Requirements, cont. • 4.2 - Submission Instructions and Deadlines – cont’d • Please submit ONE electronic file inclusive of attachments. • Documents must be emailed to the USAID Mission Point of Contact (see Attachment 2 for Nigeria Point of Contact). • The ONE electronic file submission must be labeled as follows “Country Name – Organization Name – Program Name.” • It is the applicant’s responsibility to ensure files are complete and transmitted to the correct person/email by the deadline. .

37. V. The APS Application:Application & Submission Requirements, cont. • 4.2 - Submission Instructions and Deadlines – cont’d • USAID Missions will confirm receipt of applications. • Please inquire immediately with the relevant Mission Point of Contact if your application has not been acknowledged within 24 business hours of submission. • If your organization has not received an official confirmation from USAID, then your application has not been received and will not be considered for review. • USAID bears no responsibility for data errors or omissions resulting from transmission or conversion processes. • USAID may accept applications past the deadline due to transmission difficulties that are not the fault of, or within the control of (such as a server outage), the applicant with the approval of the USAID Mission. .

38. V. The APS Application:Review • 4.3 - Estimated Timeline for Application Reviews • After the submission deadline, USAID/Nigeria will have approximately 30 days to review the applications received and submit technical evaluation reports along with the applications recommended for funding to USAID/DCHA/CMM. • This review phase is called the Step One evaluation, to be conducted in accordance with the evaluation criteria set forth in section 4.6 and Mission-specific guidance provided in Attachment 1. • At completion of Step One evaluation, USAID/Nigeria will notify all unsuccessful applicants that their applications were not forwarded to USAID/DCHA/CMM for Step Two consideration. • Please Note: Recommendation of applications to USAID/DCHA/CMM at Step One is in no way an indication organizations will receive funding under this APS. • USAID/DCHA/CMM reserves the right to adjust these timelines as the number of applicants and other scheduling may require. .

39. V. The APS Application:Review, cont. • 4.3 - Estimated Timeline for Application Reviews – cont’d • After the submission deadline, USAID/Nigeria will have approximately 30 days to review the applications received and submit technical evaluation reports along with the applications recommended for funding to USAID/DCHA/CMM. • This review phase is called the Step One evaluation, to be conducted in accordance with the evaluation criteria set forth in section 4.6 and Mission-specific guidance provided in Attachment 1. • At completion of Step One evaluation, USAID/Nigeria will notify all unsuccessful applicants that their applications were not forwarded to USAID/DCHA/CMM for Step Two consideration. • Please Note: Recommendation of applications to USAID/DCHA/CMM at Step One is in no way an indication organizations will receive funding under this APS. • USAID/DCHA/CMM reserves the right to adjust these timelines as the number of applicants and other scheduling may require. .

40. 4.4 - Submission Format SUBMIT ELECTRONICALLY: Use Adobe PDF, Microsoft Word, Microsoft Excel ONLY Submit ONE electronic file inclusive of attachments. File Name Nigeria– Organization Name – Program Title E-Mail Subject Line: Nigeria– Organization Name – Program Title Email Body: Full title of application and full applicant contact information Send to: Abujasolicitations@usaid.gov Nigeria/OAA will confirm receipt within 24 hours V. The APS Application: Submission Requirements .

41. V. The APS Application: Submission Requirements, cont. Full Technical Application Comprises of: Cover Page Table of Contents Referenced Attachments Technical Narrative Technical Application • Technical Narrative should not exceed 12 pages of text • Technical Narrativemustinclude an executive summary • Narrative section should be organized in the same order as the evaluation criteria.

42. V. The APS Application: Submission Requirements, cont. • Cover Page • APS-OAA-14-000003 • Organizations involved (prime identified) • Application Title • USAID Mission Submitted (USAID/Nigeria) • Total cost of program • Sub-partners if applicable • Qualified Local Org. if applicable • POC & complete contact info • Provide individual with negotiation authority

43. V. The APS Application: Submission Requirements, cont. • . .

44. V. The APS Application: Submission Requirements, cont. .

45. 1. Budget Narrative Budget (Microsoft excel) Budget Narrative (Microsoft Word) 2. Cost Narrative: All costs Prime organizational costs Any partnerships with local organizations Any cost shares, amounts contributed by the applicant Any contributions of non-USAID or private donors 3. Standard Forms –Forms SF-424, SF-424A, SF-424B, sign and submit electronically (do not count against page limits) Forms should be accessible on www.grants.gov IF NOT, use these links: SF-424 http://www.epa.gov/ogd/AppKit/form/SF424.pdf SF-424A http://www.epa.gov/ogd/AppKit/application.htm SF-424B http://www.epa.gov/ogd/forms/adobe/sf_424b_8_1_11.pdf V. The APS Application: Submission Requirements: Budget Narrative

46. Technical Narrative Analysis & Methodology Context & Conflict Analysis Theory of Change People to People Approach Implementation Plan Implementation Do-No-Harm Local Engagement & Sustainability Capacity Building Plan Monitoring & Evaluation Plan Institutional Capacities & Past Performance Organizational & Team Capabilities Past Performance V. The APS Application: Submission Requirements: Technical Application Instructions .

47. V. The APS Application: Submission Requirements: Evaluation Criteria

48. Post Award Reporting Resulting awards to U.S. non-governmental organizations will be administered in accordance with: USAID ADS 303, 22 CFR 226, 2 CFR 220 for universities (formerly OMB Circular A-21), 22 CFR 230 for non-profit organizations (formerly OMB Circular A-122), OMB Circular A-133 for both universities and non-profit organizations or 48 CFR 31.2 (for for-profit organizations), and Standard Provisions for U.S. and Non-U.S. Nongovernmental Organizations. Website addresses are provided on pages 23 and 24. V. The APS Application: Award & Administration Information .

49. Procurement Timeline .

50. A separate presentation by Office Of Financial Management (OFM) will discuss: Pre-Award Surveys Financial Reviews and Audits Financial Reporting Will depend on the payment provisions of the award, which cannot be determined until after the successful applicant(s) is/are selected and programs awarded. Financial reporting requirements will be specified in awards. V. The APS Application: Award & Administration Information – cont’d .