NEPSI Online Reporting System Guidance EU Sector Associations

1. NEPSI Online Reporting System Guidance EU Sector Associations

2. You receive two e-mails from NEPSI • The first one includes a hyperlink to access the system • The second one includes a pass code to enter the system

3. From: admin@nepsidata.eu To: IMA-Europe (Claire Lanne) Subject: NEPSI Reporting Hyperlink - IMA-Europe (ID 12507) Dear Claire Lanne You have been registered by NEPSI as the contact in IMA-Europe for the 2010 NEPSI reporting under the European Social Dialogue Agreement on Silica. INSTRUCTIONS: The following hyperlink will take you to your personal login page: www.ctdevs.com/projects/clients/N5oct/gway.asp?NodeID=12507&AccessorID=12507. You will shortly receive a second email with the pass code that will enable you to login. Once you have received the code, either click on the hyperlink or carefully copy and paste it into the address field of your internet browser. Then, enter the code. Important: if you do not receive the second email within a couple of hours, please email me at nepsi@ima-europe.eu Yours NEPSI Secretariat

4. From: admin@nepsidata.eu Sent: Tuesday, November 10, 2009 11:03 AM To: IMA-Europe (Claire Lanne) Subject: NEPSI Reporting Pass Code - IMA-Europe (ID 12507) Dear Claire Lanne You have been registered by NEPSI as the contact in IMA-Europe for the 2010 NEPSI reporting under the European Social Dialogue Agreement on Silica. INSTRUCTIONS: This is your pass code for the NEPSI Report: 271822. Please use it in conjunction with the hyperlink that has been sent in a separate email. Important: if you do not receive the hyperlink within a couple of hours, please email me at nepsi@ima-europe.eu Yours NEPSI Secretariat

5. 2.Copy/paste the hyperlink in your web browser, connect, and enter your pass code

7. 3. This leads you to your Control Panel

9. 4.a. If your Members have not already been enrolled in 2008 or if you have new Members to enrol, go to the Members Enrolment Form to enrol members one by oneby clicking Enrol/Edit Members Do not enrol again the Members already enrolled in 2008

11. Enter the name of the Member (Association / Company name) • Select its Member Type. (Please read the definitions in the NEPSI Guidance on Reporting under the Social Dialogue Agreement on Silica downloadable from the control panel and coordinate with your Member if needed)

12. Select a Country

13. Select the language in which you want the Contact person to receive e- mails including his/her own hyperlink and pass code to access the system

14. Insert the name and e-mail address of the Contact and click “SUBMIT”

15. Two e-mails, similar to the ones you received, have been sent to your contact.

16. From: admin@nepsidata.eu Sent: Tuesday, November 10, 2009 12:40 PM To: MIF (Christine Bonnet) Subject: NEPSI - NEPSI Reporting Hyperlink-Minéraux Industriels de France (ID12511) Dear Christine Bonnet You have been registered by IMA-Europe as the contact in Minéraux Industriels de France for the 2010 NEPSI reporting under the European Social Dialogue Agreement on Silica. INSTRUCTIONS: The following hyperlink will take you to your personal login page: www.ctdevs.com/projects/clients/N5oct/gway.asp?NodeID=12511&AccessorID=12511. You will shortly receive a second email with the passcode that will enable you to login. Once you have received the code, either click on the hyperlink or carefully copy and paste it into the address field of your internet browser. Then, enter the code. […] Yours Valentine Poot Baudier

17. You are led back to the Members Enrolment Form and can enrol other members

18. From now on, each member you have enrolled in 2008 and/or in 2010 will be displayed at the bottom of this screen in the “Members Already Enrolled” section. Do not enrol again the Members already enrolled in 2008.

19. The number of Members enrolled by your Member (i.e. Children) will be automatically updated on this form

20. If you have made a mistake and if your member has not enrolled Children yet, you can delete it.

21. In this case, your member will receive the following e-mail:

22. From: admin@nepsidata.eu Sent: Tuesday, November 10, 2009 12:40 PM To: MIF (Christine Bonnet) Subject: NEPSI - Reporting Access Revoked for Minéraux Industriels de France (ID 12511) Dear Christine Bonnet Please note that your access to the NEPSI reporting system for Minéraux Industriels de France has been revoked. If you have any questions, please contact me at c.lanne@ima-europe.eu Yours Claire Lanne

23. You can also resend the link and pass code to your Member as a reminder or if the e-mails did not go through (delivery failure message in your inbox)

24. 4.b. You can import one / several list(s) of contacts to be enrolled as Members by clicking Import contact list

26. Follow the instructions on the screen to export a list of contacts from Excel and upload it into the system. • ! In the Excel sheet, the name of the contact must be inserted in the FIRST column, and the name of the Member in the SECOND column.

27. All the imported contacts are then displayed on a new screen • Invalid contacts might be rejected • Member type, country and expected language data are inserted by default and must be edited • Sector is yours

28. One by one, edit Member data and submit Member.

29. You will find these Members back on the “Members Already Enrolled” form • Their own hyperlink and pass code has been sent to them

30. 4.c. You can update the contact details of the Members Already Enrolled in 2008 Contact Update

31. If you already have enrolled all your Members in 2008 and if you want to update their contact details only, do not create New Members, use the “Contact Update” option

32. Select the Contact to change

33. Update the Contact details: New Name and new Email address and “Save”

34. Update the Contact details: New Name and new Email address, “Save” and “Send Request”

35. You will receive a warning message if you enter the same name or same email address

36. Two e-mails, similar to the ones you received, have been sent to your New Updated Contact.

37. 5. If all members are up-to-date, you can send an Reminder Email to all you Members at once

38. Go to the “Enrol/Edit Members” Section and click on “Send Reminder to All My Members”.

39. All the Members already Enrolled that appear at the bottom of the screen will receive two separate email with hyperlink and password to access the system

40. 5. You can view you Consolidated Report and your Member Reports

41. Once your members have started enrolling their own members AND at least one site in your sector has submitted its report…

42. Two more options will be added to your Control panel

43. View /edit consolidated report: view a consolidated version of your Members’ reports Number of sites having submitted their report – constantly updated

44. View /edit consolidated report: Fill in the “Voluntary Questions” section (replacing the Key Notes) by 15 March

45. View Member Reports: view your Members’ consolidated reports individually

46. 5. From the control panel, you can also: • Change your details: edit your name and e-mail address if needed (need your PIN code) • Print Blank Report: print the reporting format • E-mail the system developer • E-mail NEPSI • Download guidance

48. For guidance on specific circumstances, please refer to the NEPSI Guidance on Reporting Under the Social Dialogue Agreement on Silica – EU sector, National sector, Company – downloadable from the Control Panel