The Kappa Phi Club Planning Extravaganza Workshop

1. The Kappa Phi Club Planning Extravaganza Workshop Presented by Caitlin Porter and Nicole Fleischman

2. Planning Extravaganza Workshop Table of Contents • Why Planning is Crucial • Calendar Must Haves • Spring Planning Meeting • Why we should plan in the year prior • Items to prepare prior to the meeting • Who should attend the meeting • How to run the meeting • Planning During the Current School Year • Officers Retreat • Publicity • Weekly Cabinet Meetings

3. Why Planning is Crucial • Planning allows you extra time to successfully plan for events • Planning helps you stay on track and accomplish top priorities • Planning allows you to acknowledge your target market • Planning allows you to take into account many different ideas How to successfully plan: • Set Goals • Set Strategies • Set Targets • Create a Calendar

4. Calendar Must Haves! • Chapter Events • Recruitment • Rose Tea • Contact Parties/Social Events • Degree of the Pine • Degree of the Light • Degree of the Rose (while we’re discussing Degrees)

5. Calendar Must Haves! • Chapter Events continued • Programming(At least one of these areas in each month) • Service • Social • Sisterhood/Fellowship • Worship

6. Calendar Must Haves! • National Events • National Service Week - October • National History Month - February • Kappa Phi Sunday - February • Sponsor Appreciation Month - March • National Council of Chapters • National Service Project • Kora Events • Get-Together • Kora Conference

7. Spring Planning Meeting “Always plan ahead. It wasn’t raining when Noah built the ark.” -Richard Cushing

8. Planning ahead of time… • Why? • The end of the year is busy but the beginning of the year can be mind boggling! • Getting an outline before going on summer break is great for those who like to plan and create over the summer. • It gives your chapter a focus for the next year and helps set those big events into motion! • Set a vision!

9. Spring Planning Meeting • How can we prepare for the meeting? • Have each officer give a list of events they’d like to host to the Programming Officer (provide a few tentative dates). • Have the upcoming school calendar along with holidays handy for easy reference. • The Programming Officer should generate a draft calendar and print a copy for each person who will attend the meeting. • Encourage participants to bring snacks and dress comfy – the meeting will take awhile!

10. Spring Planning Meeting • How can we prepare for the meeting? • Send your chapter a survey prior to the meeting: • Ask them what types of programming they would like to see in the upcoming year • Have them evaluate past programming events • Remember to follow-up in the fall about how you have taken survey results into account while planning.

11. Spring Planning Meeting • Who should attend the Spring Planning Meeting? • Elected Officers • Appointed Officers • Sponsors & Associate Sponsors

12. Spring Planning Meeting • How should the meeting be run? • The President and the Sponsor should prepare a Schedule and an Agenda for the meeting; print a copy for each person in attendance. • The Programming Officer should hand out the draft calendar to each person in attendance. • Schedule breaks for your meeting & let your officers know when they will be! • Topics for when you need a ‘pick-me-up’: • Joys & Concerns • Create a List of Goals for the next calendar year • Prayer and Devotion

13. Spring Planning Meeting • Working through the Draft Calendar… • Go through the Draft Calendar month by month • Have each officer speak to the events they would like to plan “A good plan is like a road map: it shows the final destination and usually the best way to get there.” -H. Stanley Judd

14. Congratulations! You may have just finished your Spring Planning Meeting, but it doesn’t stop there!!

15. Planning During the School Year

16. Planning During the School Year • Officers Retreat… • Make sure to review your calendar for the semester or for the entire year – whichever works best for your chapter. • Review Degrees at this meeting to prepare, and be aware. • Host Team Building Activities • Spend time praying and worshipping together! Sisters in Christ, Sisters for Life! 

17. Planning During the School Year • After the events are planned… • The President should present theupcoming events to the chapter.Note the modifications made from the surveys filled out prior to planning. • Make sure each Sister & Pledge receive a Program Book with a copy of the final calendar in it! • Make it happen!

18. Planning During the School Year • How are you going to make it happen? • Publicity, Publicity, Publicity!!! • Materials: • Fliers • Posters • Chalking • Invitations: • Snail Mail! • Internet ~ Email, Facebook

20. Planning During the School Year • Weekly Cabinet Meetings… • Keep the enthusiasm! • Host weekly cabinet meetings to stay on top of the calendar and to continue to encourage each other! • Review the following week in detail. • Review BIG events at least 3-4 weeks ahead of time to ensure success! • Big events may be Leading Chapel, Fundraisers i.e. Relay for Life, Socials i.e. Valentine’s Day Dance, etc. • Work together! • Form committees!

21. Planning During the School Year • Remember… • Keep your eyes focused on the true reason for all of this - - our Heavenly Father!

22. Questions/Comments