Harvard University Library Digital Initiative Internal Challenge Grant Program

1. Harvard UniversityLibrary Digital Initiative Internal Challenge Grant Program NERCOMP E-learning Conference March 20, 2001 Worcester, Massachusetts Wendy Gogel, Digital Library Projects Liaison

2. LDI Mission LDI Internal Challenge Grant Program Examples of Grant Funded Projects Fulfillment of Grant Program Mission Challenges

3. LDI Mission LDI launched in July 1998 as a five-year program to develop the University’s capacity to manage digital information by: • creating technical infrastructure to support acquisition, organization, delivery, and archiving of digital library materials; • providing a team of specialists to advise librarians and others on key issues unique to the digital environment; • providing librarians and staff with practical experience in a wide range of technologies and digital materials; and • enriching the Harvard University Librarycollections with a significant set of digital resources.

4. LDI Internal Challenge Grant Program LDI received $12 million for five years and set aside $5 million for Grant Program over 10 Rounds LDI Steering Committee • set program parameters and direction (whose eligible, what type of projects) • announced initial call for proposals w/deadline • established LDI Grant Review Committee LDI Grant Review Committee • develops specific criteria for project selection • selects projects for funding according to program parameters and specific criteria

5. Grant Program Mission • encourage broad University participation in LDI • serve as a catalyst for infrastructure development: • Set development priorities • Inform developments with real needs • Test infrastructure • tangible demonstration of infrastructure • integrate management of digital materials with traditional materials throughout the libraries • contribute meaningful digital resources to the Universities collections

6. Grant Program Participation Who is participating? Project proposals from: • Archives • Libraries • Museums • Faculty

7. Grant Program Participation What is the content? Wide variety of materials, both converted and born digital: • Visual Collections including current and historic photographs, 19th c. trade cards, biomedical images • Audio Files • Published and Original Text • Data Sets

8. Grant Program Status 36 Applicants over 4 rounds Awarded 9 projects • 2 involve dedicated system development 3 more expected to be awarding shortly 2 completed

9. Funded Grant Project (selected examples) Harvard/Radcliffe: Online Historical Reference Shelf • Collection ofHarvard and Radcliffe Annual Reports, • 1825-1995 (105,000 pages) providing access through fully searchable text w/ image files retrieved for on-screen viewing

11. Funded Grant Project (selected examples) Harvard-Yenching Library: The Hedda Morrison Photographs of China Collection of 4,800 photographs in albums made in China, 1933 to 1946 by German Photographer Hedda Morrison

14. Funded Grant Project (selected examples) Countway Library of Medicine: Harvard Biomedical Image Library (BIL) A central catalog and collection of biomedical images initially contributed from HSPH and Harvard labs

16. Funded Grant Project (selected examples) Peabody Museum of Archaeology and Ethnology: Maya Archaeological Photographs from the Carnegie Institute of Washington Collection 10,000 photographs related to two Maya archaeological sites: Chichen Itza and Copan

18. Funded Grant Project (selected examples) Eda Kuhn Loeb Music Library: Music from the Archive: A New Model of Access to Rare and Unique Sound Recordings • electronic research tool, integrating 140 hours of digital sound recordings, related image files (log books, performance notes) and finding aids for three collections: • The Laura Boulton Collection of Byzantine and Eastern Orthodox Chant • The Joseph Jeffers Dodge Duke Ellington Collection • The James Rubin Collection of South Indian Classical Music

19. Funded Grant Project (selected examples) Arnold Arboretum Library of Harvard University: Western China and Tibet: Hotspot of Diversity • on-line access to historic and contemporary collections related to Western China and Tibet (1924-current day) • photographs • correspondence • plant specimens • bird specimens • and specimen data

20. Fulfillment of Grant Program Mission • encourage broad University participation in LDI • serve as a catalyst for infrastructure development: • Set development priorities • Inform developments with real needs • Test infrastructure • tangible demonstration of infrastructure • integrate management of digital materials with traditional materials throughout the libraries • contribute meaningful digital resources to the Universities collections

21. LDI Program Challenges Commitment of Limited Resources • 10 new positions • University staff working on grant projects • contributions & collaboration throughout University to accomplish • technical analysis • infrastructure development • advisory services in key areas • administration of LDI Program & Grant Program • project management and implementation

22. Grant Program Challenges Criteria for Selection of Grant Projects • value of materials is subjective (and often community based) • open to any projects Vs. set direction for proposals Communication • unformed concepts about project goals (what do you want? what have you got?) • language barrier between curators and technologists

23. Grant Program Challenges Project Management • lack of expertise • lack of dedicated resources • lack of experience in digital environment • Elapsed Time at least two years: • 9 months for proposal and planning process • plus implementation

24. Challenges Managing Project Expectations • Specific project goals vs. generalized infrastructure development • Services and support not fully available during development Predicting long term costs associated with maintenance and storage of digital objects

25. LDI http://hul.harvard.edu/ldi HOLLIS portal http://lib.harvard.edu/ Wendy Gogel wendy_gogel@harvard.edu