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Grants Management! A University Family Affair

Grants Management! A University Family Affair. Presented By: Dr. Claudine Gee Avona Mchoney Delbert T. Foster April 26, 2017. Internal Financial Review. Federal Accounts, State Accounts and External Grants Verify appropriated amounts Verify budgeted amounts Verify expenses

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Grants Management! A University Family Affair

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  1. Grants Management! A University Family Affair Presented By: Dr. Claudine Gee Avona Mchoney Delbert T. Foster April 26, 2017

  2. Internal Financial Review Federal Accounts, State Accounts and External Grants • Verify appropriated amounts • Verify budgeted amounts • Verify expenses • Verify draw down amounts

  3. UNDERSTANDING YOUR FUNDS • Terms & Conditions of each award • What are the funding types? • Who are the funding agencies? • What are the rules of engagement? • When are the reports due?

  4. Does your program Strengthen Your State? • Economic Benefit?... • Employment?...... • Education?...... • Social Mobility?...... Do we spend in local communities? Do we hire local people? Do we enhance the educational levels of our communities? Are our participants better off because of our programs and services?

  5. Best Practices -1 • Review audit recommendations/findings • What changes can/must be made? • Review and Revise current policies!!!! • Implement changes ASAP!!!!!

  6. Best Practices -2 • Separation of Duties…. • 1890 Research • 1890 Extension • 1890 External Grants • Checks and Balances • Daily Expense Monitoring • Daily Reconciliation • Weekly Expense approval process

  7. Are we Relevant, Productive and Accountable? • TIME & EFFORT! • 1890 FUNDS! • ITINERARIES! • PLAN OF WORK! • ARE WE COMPLIANT? • 1890 WORK? • ARE THEY LEGITIMATE? • ARE YOU INVOLVED?

  8. NIFA/1890 FISCAL RESPONSES • Can 1890 funds be used to employ university administrators, professors or staff who do not have a verifiable role or function in the food and agricultural sciences? • No. Eligible institutions may not use Sections 1444 or Section 1445 funds to employ administrators, professors or staff not performing extension and research activities specified in the Act. Additionally, Section 1444 funds may not be used to pay salaries relating to the offering or conducting of college courses of instruction for credit.

  9. NIFA/1890 Fiscal Responses • Can 1890 funds support joint teaching, research, or extension appointments if the individual(s) does not fulfill the appropriate and required time and effort? • No. See response to question #1 • Additionally, salaries paid from Section 1444 and Section 1445 funds must be supported by time and effort reports. Applicable time and effort reporting requirements are currently found in 2 CFR 220, Cost Principles for Educational Institutions (OMB Circular A-21). These time and effort reporting requirements apply to all NIFA-USDA capacity funds (Section 1444 and 1445) for either full (100%) or joint (less than 100%) appointments.

  10. NIFA/1890 RESPONSES • Does the submission of the RFA (previously FGO) by the sponsored program office change the administration or management of the 1890 funds? • No. The authorizing legislation, OMB cost principles, agency application guidelines, agency specific guidelines and the award terms and conditions govern the administration and management of Section 1444 and Section 1445 funds. • The State Extension Director and 1890 Administrator are responsible for the custody of all Federal funds and for compliance with the Letter of Authorization. Funds may be disbursed only as authorized by the Extension Director or 1890 Administrator or their designee.

  11. Thank You!!! Questions?....... Comments?......

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