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February 2014

Information session FWO. February 2014. Dr. Olivier Boehme – Science Policy Advisor. Call 2013-2014 Research Grants Research Projects. On the agenda. Mission and key facts Selection procedure and how to apply Funding schemes of the FWO Research grants Research projects

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February 2014

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  1. Information session FWO February 2014 Dr. Olivier Boehme – Science Policy Advisor

  2. Call 2013-2014Research GrantsResearch Projects

  3. On the agenda • Mission andkeyfacts • Selection procedure andhowtoapply • Fundingschemes of the FWO • Research grants • Research projects • European fundingschemeswithparticipation of FWO • ERA-NET • Joint programming • Future & Emerging Technologies (FET) • Varia Information session FWO

  4. Mission andkeyfacts

  5. Mission andkeyfacts • Mission of the FWO • Funds fundamentalscientific research (“frontier research”) • Bottom-up funding in alldisciplines • Strong selectionbased on scientific excellence andinteruniversitycompetition (Flemishuniversitiesand, to a lesserextent, research performingorganisations) • Transparentandequalopportunities Information session FWO

  6. Mission andkeyfacts • Universities(Leuven, Ghent, Antwerp, Brussels, Hasselt) • Main (Strategic) Research Centers Information session FWO

  7. Mission andkeyfacts • Label awarded in december 2010 • Implementation of Charter & Code • Focus on transparent recruitment procedures and family/gender-friendlymeasures Information session FWO

  8. Mission andkeyfacts • Target groups of the FWO • Young researchers • Postdoctoralresearchers • Establishedresearchers • Research teams • Top-researchersand high-potentialresearchers • Equalopportunities: no discriminationwith respect tonationality, gender, disciplines,…  flexibleregulationsto support andstimulatefemale researchers in theiracademiccareer Information session FWO

  9. Mission andkeyfacts • Fundingschemes of the FWO • Fundingforindividualresearchers • Pre- andPostdoctoral Fellowships, benchfeesandgrants • Fundingfor research teams • Research Projects, Big Science, BilateralAgreements, … • Supportingmobility, internationalcontactsandcollaborations • Travel grants, VisitingPostdoctoral Fellowships, Sabbatical leaves, Scientific Research Communities, Organisation of conferences in Belgium, International Coordination Actions, CollaborationAgreements, … • Attracting excellent researchers, activeabroad, toFlanders • Odysseus , Pegasus • Awardingscientificprizes Information session FWO

  10. Mission andkeyfacts Budget 2013: 224 million EUR, ca. 80% fromFlemishGovernment Information session FWO

  11. Mission andkeyfacts Allocation Distribution over domains Information session FWO

  12. Mission andkeyfacts Total 2013: 2859 researchersfundedby FWO Information session FWO

  13. Mission andkeyfacts • Gender balance Strong increase in number of femaleresearchers on pre-doctoral level: in 2010 53% of the research fellows in functionwerewomen. The amount of femaleresearchers has alsorisen on postdoctoral level, yet, despiteimplementing family friendlyregulations, the percentage of femaleresearchersstays below 40%. Information session FWO

  14. Mission andkeyfacts • % foreignresearchers Continuousincrease in number of foreignresearchers in function: in 2010, ca. 12% of the researchers had a non-Belgiannationality. N.B.: this does notincluderesearchersemployed on FWO research projects Information session FWO

  15. Mission andkeyfacts Information session FWO

  16. Mission andkeyfacts • Events Information session FWO

  17. 2. Selection procedure andhowtoapply

  18. 2. Selection procedure andhowtoapply Call External referees (online) Submission/ eligibility check Expert Panels (29+1) CIS (Pegasus) CIS (Pegasus) Board of Trustees Board of Trustees CIS (Pegasus) Board of Trustees 1 February 1 April February/March April/May 2x / year meeting in Brussel 25 June 2014 19 November 2014 Durationworkflowfellowships: < 5 months Durationworkflowprojects: < 7 months Information session FWO

  19. 2. Selection procedure andhowtoapply • Online: FWO E-portal Information session FWO

  20. 3. Fundingschemes of the FWO

  21. 3. Fundingschemes of the FWO • Research grants • Research projects • Odysseus • ERA-NET • Joint Programming • Future & Emerging Technologies (FET) Information session FWO

  22. Research grants Deadline: 1 April 2014 – 17.00h In function: ≥ 1 January 2015 Information session FWO

  23. Research grants • Personal research budget between € 2.500 and € 40.000 • Grant for 1 year • Krediet Fernand De Waele (Civil Construction/Cancer): € 6.200 • Krediet Rimaux-Bartiers (IncurableDisease): € 12.400 • Krediet Eugène Yourassowsky (MicrobiologyandInfections): € 15.000 Information session FWO

  24. Research grants • Whocanapply? (Always under the supervision of Flemish University) • Appointed at anuniversity • Appointed at a Flemish or a Federal institute for scientific research (belongingto the Dutch-speaking community) • Appointed at anuniversity college (hogeschool) • Independent postdoctoral researchers from the Flemish Community under the direction and responsibility of a Flemish University • Not exceeding the level of ‘hoofddocent’ • Exception: mathematics, languages, humanities and social sciences Information session FWO

  25. Research grants • Selection • Scientific output of the applicant • Scientific context of the research department • Research methodology • Originality and innovative nature of the project • Feasibility of the project • Purposefulness of the project • Necessity of the applied for budget • Evaluation • Achieving goals set at the start of the project • Resultsandpublications Information session FWO

  26. Research grants • Publications • The classificationin the publication list does notimply a qualitative ranking order. • The Expertpanelevaluates the quality of the publications. • The FWO does not put forward qualitative or quantitativenorms. Information session FWO

  27. Research grants • Whatcanbeappliedfor? • Consumables / equipment • Wages “job students” / interviewers • Wages for excavationor similarwork • Whatcan’tbeappliedfor? • Rent, heating, lighting and maintenance of the premises • Furniture • Compensation of scientific or technical staff (with employment contract and subject to social security) Information session FWO

  28. Research projects Deadline: 1 April 2014 – 17.00h (eachuniversity: internal deadline) In function: ≥ 1 January2015 (start canbepostponed for ≤ 1 year) Information session FWO

  29. Research projects • Characteristics • For each call, a researcher can act as a (co-)supervisor for max. 2 projects • Ifthe promotor is granted a project withfunding, (s)he cannotapply as (co)promoterduring the following call • Fundingfor a limitedperiod in principle 4 years(exceptionallyextended (max. 2 years)) • Specificresearch objectives • Consumables, equipment and staff (scientific/technical) • Special attention for interuniversity and interdisciplinary projects • If possible, organized in function of preparing a PhD Information session FWO

  30. Research projects • Whocan act as (co-)supervisor ((co-)promotor)? • a ZAP-member withanappointment of more than 10% at a Flemishuniversity; • a ZAP-member withanappointment of 10% at a Flemishuniversity, with a specific research mandate; • a ZAP-member withanappointment of 5% at a Flemishuniversity AND at the same time appointed as (adjunct) head of the clinic of in a similarfunction at anAcademicHospital in Flanders; • Academicpersonelappointed at the Evangelische Protestantse Faculteit in Leuven or at the Faculteit voor Protestantse Godgeleerdheid in Brussels; Information session FWO

  31. Research projects • Whocan act as (co-)supervisor ((co-)promotor)? 5. A research director of FWO; • A nominative beneficiant of an ERC Starting Grant, an ERC Advanced Grant or an Odysseus II grant All co-supervisors shouldberesearchers of at leastpostdoctoral level; Co-supervisors shouldbeappointed at a Flemishuniversity or the Transnationale Universiteit Limburg, a Flemish research institution, a FlemishAcademichospital, or a Federal research institution. Information session FWO

  32. Research projects • Whocan act as (co-)supervisor ((co-)promotor)? If multiple universities are involved in the project: foreachuniversity at least the promotor or 1 co-promotorneedstofulfill the conditions, mentioned in §1, sections 1°, 2° and 3°, andfurthermore have anappointmentfor the duration of the whole research project. If, at the moment of the application, the conditions for (co)promotership are not met, the applicantneedsto prove thatthiswillbe the case at the start of the agreement (1/1/2015). Information session FWO

  33. Research projects Allresearchersengagedfor Research Project of FWO accordingprinciples Charter and Code (Regulation Research Projects, art. 17) Information session FWO

  34. Research projects • Selection criteria • International scientific level of the research groups • Methodology • Originality and innovative nature of the project • Importance of the project • Purposefulness of the project • Feasibility of the project • Collaboration and coordination between research departments • Necessity for the budgeted resource Information session FWO

  35. Research projects • Externaladvice • At least 2 external referees Information session FWO

  36. Research projects • Selection procedure referees • Applicantsuggests10 potential referees • APPLICANT IS RESPONSIBLE FOR ELIGIBILITY OF THE REFEREES. IN CASE OF ANY MISCONDUCT EACH APPLICATION WILL IMMEDIATELY BE INELIGIBLE • FWO-administrationselectsat random referees till at least2 reportsareavailable Information session FWO

  37. Research projects • Noteligible as referee are: • Members of the Board of FWO; • Members of an expert panel of FWO; • Those who are appointed at a Belgian university, research institution or whatever other organization; • Those who are professionally appointed at an institution where the applicant(s) after January 1st of the year n-3 (n=year of application) has/have been enrolled as a student or professionally has/have been appointed; Information session FWO

  38. Research projects • Noteligible as referees are • Co-authors of the applicant(s) of a publication that has been submitted or published after January 1st of the year n-3 (n=year of application); • Co-authorship is to be understood as follows • Co-authorship of a monography of which the applicant is co-author as well • Co-authorship of an article or another type of contribution to a collection of which the applicant is co-author as well • Editors are not regarded as co-authors, insofar as they have not also acted as what is understood under ‘co-author’. Co-editors of the applicant are not accepted as external referee Information session FWO

  39. Research projects • Noteligible as referee are • Partners of the applicant (s) in a research project that has been applied for or ongoing after January 1st of the year n-3 (n=year of application) • Applicants are responsiblefor the eligibility of the proposed referees! If the proposed referees do notcomplywith the eligibility criteria, the applicationwillbedeclaredineligible! Information session FWO

  40. Research projects • External referees • When in doubt about the eligibility, the applicant can contact FWO before submitting the application through their e-portal account. • The questions to the FWO before submission will be presented to the FWO referee commission of the appropriate scientific domain. Information session FWO

  41. Research projects • FWO Referee Commission • 5 referee commissions, 1 for each domain (for applications submitted to the interdisciplinary panel, the referee commissions of the respective scientific domains will be consulted) • Co-authorship in publications with ≥ 10 authors  FWO administration will consult the referee commission • Referee commission will decide on the alleged eligibility of the proposed referees • When the referee commission decides negatively on the eligibility of a proposed referee in an application that has already been submitted, this application will be disqualified. Information session FWO

  42. Research projects • FWO Referee Commission • Referee commission answers negatively to a question concerning eligibility of a proposed referee that reached the FWO before application: applicant will be asked to propose a new referee that meets the eligibility criteria. • After administrative check: FWO will inform applicants about violations that were found  if alleged violations result from a factual error of the FWO administration, the FWO can be notified Information session FWO

  43. Research projects • External referees • Applicants must see that any contact information of the reviewers is up-to-date  not the case: FWO will not take further steps in tracking down the reviewer(s) and applicant may be asked to submit new names. • Applicants and reviewers may not in any way communicate with each other about any aspect of the application and of the evaluation. • At the time of entry in application process: reviewers will need to declare that they comply with eligibility requirements or reviewers, that they will treat any information contained in the application as confidential and that they will not use any of this information for purposes other than the drawing up of their evaluation Information session FWO

  44. Research projects • External referees • Primarily, FWO administration will see to it that applicants strictly observe the eligibility regulations and other guidelines, as it will inform the Board of Trustees about any violation of this sort. • The Board of Trustees will take the final decision on these violations Information session FWO

  45. Research projects • Costcategories • For each project, and in the case of aninteruniversity project, foreach host institution, onecanapplyfor €40.000 till €130.000 per yearforconsumablesandstaff. Ifone of the partners onlyappliesforconsumables, the minimum budget for these consumablescanbeloweredto €20.000. • Onecanapplyfor max. €150.000 for equipment. Applyingfor matching fundingfor max. €150.000 is possible. Information session FWO

  46. Research projects • Costcategories • Staff • According to the rules of the host institution • Employment contract or stipend • Lumpsum: • Scientificpersonnel: € 60.000 • Technical personnel: € 50.000 • Interchangeablewithconsumables • Account for durationproject and 1 extra year Information session FWO

  47. Research projects • Costcategories • Equipment • The equipment becomes property of the university • ≤ € 150.000 • Matching funding is allowed ≤ € 150.000 Information session FWO

  48. Research projects • Costcategories • Consumables • Normalconsumablesfor the execution of the project • “Job students”, interviewers • Guestresearchers • Small equipment ≤ € 20.000 • Research stays, conferences • Literature • Travel costs (no commuting) • Interchangeablewithstaff • Account forduring project and next two budget years Information session FWO

  49. Research projects Lead Agency • International cooperation with peer review byone of the agenciesinvolved • Eligibilityandfundingby agency in country of the researchers • WithLuxemburg (FNR) andSlovenia (ARRS): cf. regular project • With the Netherlands (NWO) more specific: • Cultural Sciences • Budget/call: €280 k (FWO) + €225 k (NWO) • Period: 4 years (FWO) – 3-4 years (NWO) • 2015: FWO is L.A. - Flemishapplicant + Dutch co-applicant • 2016: NWO is L.A. – Dutch applicant+ Flemishco-applicant Information session FWO

  50. Odysseus • New call 2014 • Deadline: 15/05/2014 • UAntwerpen, UGent, UHasselt • Toattract top scientistsfromabroad (braingain) • Universitiessuggestcandidates • Strictselectionbyinternational jury andinternational peer review Information session FWO

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