Boston Office 365 User Group: Latest Updates and Announcements

1. Welcome to the Web: BostonO365UserGoup.com Twitter: @Bos365 YouTube: http://bos365.info/youtube Meetup: http://bos365.info/meetup LinkedIn: http://bos365.info/linkedin

2. Meet the Organizers Dimitri Ayrapetov @dayrapetov Digital Partner TrnDigital Mike Dixon @BostonO365 Sr. Consultant WSC David Lozzi @DavidLozzi Solution Architect Slalom Consulting

3. How did you hear about us… • Eventbrite • LinkedIn • Meetup • YouTube • Twitter • Facebook • Email • Bos365 website • Friend/colleague

4. Staples Case Study: Green Field to Culture Last Time With David Pileggi watch it on YouTube! http://bos365.info/youtube

5. Office 365 Updates Since last time

6. Enriching the Admin Experience For Office 365 Threat Protection Insights include: Policy or end user configurations (e.g. transport or mail flow rules, custom policy settings, junk mail folder settings) that can be improved to block delivery of malware, phish, or spam. Policies and configurations enhancing protection for users targeted by malware and phishing campaigns in an organization. Information Protection Insights include: Views into users who violate large volumes of Office 365 Data Loss Prevention (DLP) policies Anomaly insights showing unusual trends in your DLP policy violations Enhanced Admin Quarantine Admins can now view, release, delete, and report false positive quarantined messages in Office 365.  Quarantine for the Office 365 Security and Compliance Center (SCC) is enriched with a more in-depth investigation and analysis experience including: Enhanced search and filtering capabilities for messages in quarantine. In line actions for message download and release to any recipient, supporting security investigation and analysis workflows in the organization. Extending retention of quarantined messages to 30 days which can be updated via the anti-spam policy settings in SCC. Restricting the ability to view, download, release, delete, and report phishing messages in quarantine to admins (due to rise in phishing campaigns) https://techcommunity.microsoft.com/t5/Security-Privacy-and-Compliance/Enriching-the-Admin-Experience-For-Office-365/ba-p/20154

7. New GDPR sensitive information types help you manage and protect personal data The new personal information data types include: EU passport number EU national identification number EU driver’s license number EU tax identification number (TIN) EU social security number (SSN) or equivalent ID https://techcommunity.microsoft.com/t5/Security-Privacy-and-Compliance/New-GDPR-sensitive-information-types-help-you-manage-and-protect/ba-p/205400

8. PowerApps: Faster authoring canvas https://powerapps.microsoft.com/en-us/blog/say-goodbye-to-miss-clicks-on-the-canvas/

9. Dictation comes to Office 365 and Immersive Reader gets support for Adverb highlighting https://techcommunity.microsoft.com/t5/Education-Blog/Dictation-comes-to-Office-365-and-Immersive-Reader-gets-support/ba-p/202054

10. Office 2019 for Mac Preview is ready for commercial customers https://techcommunity.microsoft.com/t5/Office-Apps-Blog/Office-2019-for-Mac-Preview-is-ready-for-commercial-customers/ba-p/202724

11. What's new in Microsoft Teams Direct Routing now in Public Preview Microsoft Phone System Direct Routing is in public preview. Direct Routing takes the next big step by allowing customers to connect voice trunks to Microsoft Teams in many more countries around the world. If your country is supported by Teams and Phone System you can now start a self-managed preview of Direct Routing. Read the full announcement here. Set a delegate for calls within Teams Set up your delegate settings in Teams to assign people to make and receive calls on your behalf. Create a team using a previous one as a template When creating a new team, you can take an existing team and easily duplicate the settings. Choose what you’d like to copy from the original team (channels, tabs, team settings and/or members). Tailored Teams created through the New Teams APIs in Microsoft Graph With the help of the enhanced Microsoft Graph APIs, you will be able to programmatically manage Teams resources and content including teams, channels, and conversations.  We will be releasing the following APIs from preview to General Availability this summer: creating and deleting teams and channels; adding and remove team members and owners; and updating team and channel properties. https://techcommunity.microsoft.com/t5/Microsoft-Teams-Blog/What-s-new-in-Microsoft-Teams-June-Roundup/ba-p/200680

12. SharePoint 2019 Announced SharePoint 2019 Key Features Modern Sites, Pages, Lists, and Libraries Team News SharePoint Home Communication Sites OneDrive Sync Client Improved hybrid support and scenarios New developer options Improved support for business process with PowerApps and Flow SharePoint Server 2019 will be generally available to customers in H2 CY18.  SharePoint Server 2019 Preview will be available to customers in Summer 2018. https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Welcome-to-SharePoint-Server-2019-a-modern-platform-for-choice/ba-p/194162

13. SharePoint Spaces https://www.microsoft.com/en-us/microsoft-365/blog/2018/05/21/sharepoint-innovations-transform-content-collaboration-with-mixed-reality-and-ai/

14. Connect your existing SharePoint sites to a new Office 365 group https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Modernize-your-SharePoint-team-sites-by-connecting-them-to-new/ba-p/201371

15. SharePoint Online Updates to metadata handling and list templates https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Updates-to-metadata-handling-and-list-templates/ba-p/202113

16. What's new for your intranet in Office 365 Select which site sources you want to pull content in from – news web parts filter news from a variety of source sites, filtering based on content you want to show, in the layout you find most conducive to your overall site vision. Hub site news web part update – the unique ‘hub layout’ in the news web part for SharePoint hub sites will provide additional capabilities like pinning news articles, a new compact layout, and carousel support. Save for later – you can now save news articles to catch up on later, right from the Web interface of your intranet - as you can today on mobile. Simply click Save for later from the bottom of the news article and it gets added to your saved list, accessible from the Me tab in the SharePoint mobile app. You will also be able to access your saved list from SharePoint home. @mentions in news comments – similar to Outlook, it is now possible to @mention someone who has access to the news article within its comments and they will be notified and brought into the discussion. Did we @mention to you that there’s no easier way to loop someone in? 😉 Deem specific sites as “organizational news sources” – as news rolls up to people across their SharePoint home in Office 365, or via the news tab in their SharePoint mobile all, the news that comes from “organizational news source” sites will get special visual treatment bubbling up to the top of one’s view. Audience targeting – you can better define what news articles and pages appear on the home experience of your site by configuring what is visible to specific groups. Each person will have a unique experience that complies with what you wish them to view without creating multiple audience-specific sites, you can serve them all from within a more centralized location with a personalized, targeted experience. Audience targeting support will be enabled in news, pages and other web parts so that you can define and target who best to reach with content and site experiences. Page approval – establish a new and custom Microsoft Flow flows for approval. Simply name your flow, add the person who will approve your page, save it as a draft, submit for approval. Once approved, the page status gets updated to “published” and is visible to your intended readers. Approvals for news posts work out of the box thanks to integration with Microsoft Flow. Of which, you, too, can further customize your workflow to meet the needs of your specific approval process. Content organization (aka, page metadata & content filtering) – better organize your pages in libraries, and influence how they are viewed based on specific criteria (metadata) that you apply to the page itself. You choose what region or role, what page type or page status – and then present views that make it possible for people to see, or not see, the page based on how they meet that criteria. Add rich colors to the hub site header – you will now have choices beyond the color white. It’ll be easier and more flexible to adhere to your preferred company theme and brand colors across more aspects of the sites and pages. Approvals for hub site association – a flexible approval process further empowers hub site owners and site owners to make requests and programmatically adapt to changes within their growing, dynamic intranet. https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba-p/194168

17. What's new for your intranet in Office 365 https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba-p/194168

18. What's new for your intranet in Office 365 https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba-p/194168

19. What's new for your intranet in Office 365 https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba-p/194168

20. What's new for your intranet in Office 365 https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba-p/194168

21. What's new for your intranet in Office 365 https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/What-s-new-for-your-intranet-in-Office-365/ba-p/194168

22. Enrich your SharePoint Content with Intelligence and Automation Here’s a summary of announcements: Flow for Cognitive Analysis - Process any text for sentiment, key phrases, translation or moderation [Available Now] Row Formatting - Create immersive formatting for any list or library with scripting [Available later 2018] Image Analysis - Create immersive formatting for any list or library with scripting [Available now] AI for Images - Teach the cloud to recognize new objects for auto-tagging [Available Now] New ways to create lists - Create lists based on Excel, templates, or other lists [Available later 2018] Quicker list editing - Edit list content in place, and paste data from other sources [Available later 2018] Link list items - Connect list items to Planner, Outlook calendars, locations, and more [Available later 2018] Realtime list updates - See updates to lists and libraries instantly without refresh [Available later 2018] Analyze lists with Power BI - Connect list items to Planner, Outlook calendars, locations, and more [Available later 2018] Build Microsoft Flow workflows with Visio – Model a new process in Visio and export it to Microsoft Flow to activate and run custom processes [Available July 2018]. Add file upload to Microsoft Forms – Add a custom question to allow users to supply a file to upload to SharePoint https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Enrich-your-SharePoint-Content-with-Intelligence-and-Automation/ba-p/194174

23. Enrich your SharePoint Content with Intelligence and Automation https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Enrich-your-SharePoint-Content-with-Intelligence-and-Automation/ba-p/194174

24. Enrich your SharePoint Content with Intelligence and Automation https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Enrich-your-SharePoint-Content-with-Intelligence-and-Automation/ba-p/194174

25. Enrich your SharePoint Content with Intelligence and Automation https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/Enrich-your-SharePoint-Content-with-Intelligence-and-Automation/ba-p/194174

26. New Updates to OneDrive and SharePoint Team Site Versioning To further protect end-user data, we will require versioning with a minimum count of one hundred major versions for document libraries in SharePoint team sites and OneDrive for Business. Existing libraries that have versioning enabled but are set to retain fewer than one hundred major versions will be updated to retain the new minimum. Libraries already set to retain one hundred or more major versions will not be affected, including those with the default setting of five hundred. With these changes, the document library settings page will no longer support the ability to disable versioning or configure it to retain fewer than one hundred versions. Developer APIs, however, will still allow for setting any custom retention count and disabling versioning, however for the reasons stated above this is highly discouraged.  https://techcommunity.microsoft.com/t5/Microsoft-OneDrive-Blog/New-Updates-to-OneDrive-and-SharePoint-Team-Site-Versioning/ba-p/204390

27. New Capabilities for OneDrive New scan experience - We have made the built-in scan functionality in the OneDrive mobile app easier to access by adding a dedicated icon in the tab bar. It’s simple to add multiple pages, annotate, and change the file name or destination folder right in the capture experience. Camera upload support in OneDrive for Business- A very popular request in our UserVoice community, we are excited to announce automatic uploads for photos and videos captured to local camera roll on iOS and Android. Password protected links - We are adding the ability to set and require a password when you share a file or folder with other people. This will prevent others from accessing your files if your intended recipient accidentally forwards or shares the link. Of course, password protecting links are not needed if you use our secure external sharing. Block download - We are adding the ability to prevent users from downloading files shared via view-only links. This enables you to share Office documents in the cloud while preventing people from keeping offline copies. Known folder move - This capability will allow administrators to move known folders from their PC including Documents, Desktop, and Pictures to OneDrive. This includes support for initial account configuration as well as post-deployment migration. Team site automount - This feature offers administrators the ability to automatically connect and synchronize specific SharePoint team sites as part of a OneDrive deployment or upgrade process. External sharing reports - This feature will offer site administrators the ability to see all files on their site that are shared, including via anonymous links or secure external sharing This report can be exported into Excel or Power BI so you can filter and analyze sharing usage and patterns of your end users. These reports can also be imported to third-party management and security software. Customization of sharing emails - Administrators will be able to brand the outgoing sharing emails to recipients with their company logo. Note, this functionality will require Azure Active Directory Premium P1. Transfer ownership for deleted users - Currently when a user leaves an organization the ownership of their OneDrive files is transferred to her or his manager. Administrators will soon have the ability to transfer the ownership to any individual in the organization. https://techcommunity.microsoft.com/t5/Microsoft-OneDrive-Blog/New-Capabilities-for-OneDrive-Announced-Today-at-SharePoint/ba-p/194181

28. New Planner capabilities bring task management directly into SharePoint sites https://techcommunity.microsoft.com/t5/Planner-Blog/New-Planner-capabilities-bring-task-management-directly-into/ba-p/192868

29. Introducing List Sharing and Steps in Microsoft To-Do https://techcommunity.microsoft.com/t5/Microsoft-To-Do-Blog/Introducing-List-Sharing-and-Steps-in-Microsoft-To-Do/ba-p/200109

30. our PLATINUM sponsor https://www.trndigital.com

31. The Main Event Assembling an Engaging Communications Site Presented by Chris Bortlik

32. Upcoming Community Events

33. Upcoming Events • July 19 – Boston Office 365 User Group • https://www.meetup.com/Bos365/ • July 28 – SharePoint Saturday NYC • http://www.spsevents.org/city/NYC/nyc2018 • August 26-29 – SPTechCon Boston • http://www.sptechcon.com/ • Boston Office 365 User Group Members receive $200 off (come talk to us) • August 28 – New England SharePoint & Office 365 User Groups Joint Meeting @ SPTechCon • http://www.sptechcon.com/sharepoint--office-365-user-group-meeting • September 24-28 – Microsoft Ignite Conference (Orlando, FL) • https://www.microsoft.com/en-us/ignite • October 20 – SharePoint Saturday New England • http://spsnewengland.org/ Are we missing anything?

34. www.BostonSharePointUG.org meetup.com/Granite-State-SharePoint-Users-Group/ meetup.com/hartfordO365 meetup.com/New-England-Lync-User-Group meetup.com/Boston-PowerShell-User-Group meetup.com/BostonAzure

35. Coming Up Building a User-Centric Intranet using Office 365 Communication Sites and the SharePoint Framework Presented by: Dimitri Ayrapetov July 19th, 2018 Location: TBD

36. One more thing… Any Problems or Tips? Quick questions you want to ask the room? A tip or “wowza” you discovered you’d like to share? Are you hiring or looking for work? Share with the room and get connected!

37. Raffle Time to win cool stuff! $25 Amazon Gift Card from Slalom $25 Amazon Gift Card from Wellington Street Consulting $25 Amazon Gift Card from TrnDigital 1 SPTechCon Boston Conference Pass

38. Thanks to all of our past sponsors!

39. #Drink365 Boston Marriott Burlington One Burlington Mall Road