Student Data Management

1. Student Data Management Career and Technical Education PathwaysUpdated July 18, 2013 An Equal Employment/Educational Opportunity Agency The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: KSDE General Counsel, 120 SE 10th Ave., Topeka, KS 66612 785-296-3201

2. This can be done as soon as KIDS SCRS are done for the year

3. Overview • Assign Teachers to Pathways (*June 15th-August 15th) • Assign Students to Pathways (*June 15th-August 15th) • Update student statuses as participants or concentrators for the 2011-2012 school year (*June 15th-August 15th) • Enter the previous year’s Follow-up Data for VE-2 and Pathways Students (Due April 15th) *This can be done as soon as the KIDS EOYA and STCO are done for the year.

4. Slide Order Slide 6-10: Registration Slide 11-27: Pathway Assign Teacher, Assign Student, Update Student Slide 15-16: Assign Teacher (Future Automation) Slide 17-20: Assign Student Slide 21-22: Student Data Upload Option Slide 23-27: Update Student Data Slide 25:Pathways without concentrators Slide 26-27: Career Goal Data Slide 28-36: Reports Slide 37 – 39: Student Follow Up Slide 40: Questions?

6. Registration New Users

8. This step is for new users Complete the information on the registration sheet. Choosing a building (the high school) from the building drop down box allows the user to apply for a school-type role “School Update or Approve” that is connected to only that one building. By choosing all buildings the user will be able to choose the “District/Org Update” role.

9. *This step is for new users only* Once registered: Follow up with superintendent to ensure he/she is aware of pending user approval. Call the helpdesk at (785) 296-7935 if issues are encountered

10. Click Here

11. Data Entry: Pathways: Assign/Update

12. Click on “My CPPSA’s.” • Select “Approved by KSDE” as the status. • Change the “School Year” to the year you will be completing data for (2012-2013) • Click “View/Filter CPPSA’s.”

13. Under “Actions,” there are five options: • View/Print-View and or print the CPPSA that was approved by KSDE. • Assign Teachers-Assign teachers to the courses in the pathway. Each course must have at least one teacher. A teacher can be assigned to multiples courses in multiple pathways. • Assign Students-This section is to assign students to a pathway. Students can only be assigned to one pathway per year. • Update Current Students-Student data is recorded here for single parent, status, 3rd party assessment, competency profile, and certification data.

14. Assign Teachers: • Click on Assign Teachers under “Actions” next to the pathway.

15. Assign Teachers 1. Click on “Edit” in the Teachers column.

16. Assign Teachers A new window will appear. Click on the box next to the teacher (s) to assign. Click on “Save Teachers.” Repeat for all courses taught for the year.

17. Assign Students Click on “Assign Students” under Actions in the My CPPSA’s screen

18. Assign Students • The students that come up on the “assign students” screen {next slide} are students that: • have an EOYA record sent by any building in the state AND • STCO Record that includes: • The school identifier is the building for which the pathway is approved, and • The SSID for the student, and • The course code for the SCRS completion record is for a course that is part of the approved pathway, and • The educator identifier was assigned to the course on the assign teachers screen, and • The school year field has a value for the current year, and • The completion status on the STCO record has a value of 01

19. Assign Students 1. Under the “In this Pathway?” column, select any students that are to be assigned to this pathway and have at least one credit in this pathway. Students can only be assigned to one pathway, and if they are previously assigned to another pathway, you will take them out of that pathway by clicking in the “In this pathway?” column. The page will automatically save. 2. If a student (s) is missing, click on the “Show All Students” link at the top of the page.

20. Assign Students Screen

21. Upload Students • The data uploaded in Pathways in the Assign Students Screen must contain proper linking information and can be in the format of Comma-Separated Values (.csv) only. • Click on “Browse” at the bottom of the screen.

22. Data Specifications for Uploading Students to a Pathway

23. Update Current Students Update single parent status (see below) Update status on right as participant, concentrator, concentrator who exited, or concentrator who exited for other reasons. For concentrators who exit, insert pass/fail for the assessment, indicate any certifications, and/or list the competency percentage. Click “Save Students” at the bottom of the page.

24. What do these statuses mean? • Participant: A student who has earned one (1) but less than three (3) secondary level credits in a single career and technical education (CTE) pathway • Concentrator: A student who has earned three (3) or more secondary level credits in a single CTE pathway, with two (2) of those credits being at the technical and application level • *Concentrator who Exited: A student who has met the criteria to be considered a concentrator AND has graduated secondary education with their cohort class AND has met at least 80% of their pathway competencies.  • Concentrator who Exited for Other Reasons: A student who has met the criteria to be considered a concentrator who exited but has either 1) not met at least 80% of the competencies by graduation or 2) will not graduate with their cohort class. The reasons for this include but are not limited to the student: transferring out of district, dropping out of high school, or passing away.*These are the students who will be followed up on in the following Spring (2013).

25. Pathways without Concentrators

26. Entering Career Goal Data Save the “Update Students” page before clicking on “Edit Goals” for a student. The career goals data section is not required for student data reporting. If the student has an account in the Kansas Career Pipeline with their KIDS ID number, this information will automatically pull in.

27. Entering Career Goal Data

28. Reports:

29. User Accounts with Access To Reports • District/Org Update • School Approve • District/Org Approve

30. 1. Click on “Reports”

31. A new window will appear-allow for pop-ups with pathways. • In the window, select the school year for the reports to be accessed. • At this point, the user can choose more specific details to select by adding the building number, cluster, or pathway/VE-2 program, or the user can select to export the report to a PDF, Excel, or CSV. • Select PDF or Excel. • Select Open, Save, or cancel.

33. Non-CAR Report Definitions: Certifications and Credentials: This report lists each Pathway or VE-2 Program and the certifications and/or credentials that have been assigned to it by the district. Downloadable Basic Enrollment: This report lists all students, and will have additional filters by student statuses: All Students, Participants, Concentrators, Concentrators who exited, Concentrators who exited for other reasons. Downloadable Basic-Exiters (Completers): This report displays data for students with the “Concentrator who exited” status. Downloadable Basic Follow-up: This report lists the students who were reported for Follow-up. This list of students only includes students who had a “Concentrator who exited” status, and were reported the following year. Exiters (Completers): This report displays data for students with the “Concentrator who exited” status. Minority Gender Concentrator Detail Report: This report will function the same was as the Minority-Gender Detail Report, except it will not include Participants.

34. NON-CAR Report Definitions, cont. Minority Gender Detail Report: This report replaces the Basic Grant Cluster Report. This report will have an additional filter that allows it to be run with students listed as two or more races for CAR reporting, and with the individual race selections for other reports. Pathways: This report is a list of the pathways separated by building number and listing all courses in the pathway. Pathways Without Students: The Pathways Without Students report lists any Pathway that has zero participants or concentrators (any of the three types) for the selected year. Potential Students-Not Assigned: The Potential Students – Not Assigned lists any student who is not marked as a participant or concentrator (any of the three types) for the selected year. Program Pathway Courses: This report will list all of the courses available at a district or building for pathways or VE2 programs for each unique CIP Code, Course number, and Teacher ID combination. Total Concentrators: This report lists all students with the “Concentrator”, “Concentrator who exited”, and “Concentrator who exited for other reasons’” statuses. VE2 Program Details: This report shows the teachers assigned and Ve2 programs available

35. CAR Reports/Indicator Definitions • 1S1-Academic Attainment – Reading (NCLB): Numerator:  Number of CTE concentrators who have met the “meets standard” or above level on the statewide high school reading/language arts assessment based on the scores that were included in the state’s computation of AYP and who left secondary education in the reporting year. Denominator:  Number of CTE concentrators who took the reading/language arts assessment and who left secondary education in the reporting year. • 1S2-Academic Attainment-Math (NCLB): Numerator:  Number of CTE concentrators who have met the “meets standard” or above level on the statewide high schools mathematics assessment based on the scores that were included in the state’s computation of AYP and who left in the reporting year. Denominator:  Number of CTE concentrators who took the mathematics assessment and who left secondary education in the reporting year. • 2S1-Technical Skill Attainment:Numerator: Number of CTE concentrators who passed the technical skill assessments that are aligned with industry-recognized standards, if available, and appropriate, during the reporting year. Denominator: Number of CTE concentrators who took the assessments during the reporting year. • 3S1-School Completion: Numerator: Number of CTE concentrators who earned a regular secondary school diploma. Denominator:  Number of CTE concentrators who left secondary education during the reporting year.

36. CAR REPORT/Indicator Definitions, cont. • 4S1-Student Graduation Rate: Numerator:  Number of CTE concentrators who, in the reporting year, were included as graduated in the state’s computation of its graduation rate. Denominator:  Number of CTE concentrators who, in the reporting year, were included in the state’s computation of its graduation rate. • 5S1-Total Placement: Numerator: Number of CTE concentrators who left secondary education and were placed in postsecondary education or advanced training, in the military services, or employment in the second quarter following the program year in which they left secondary education. Denominator: Number of CTE concentrators who left secondary education during the reporting year. • 6S1-Nontraditional Program Participation: Numerator: Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year. • 6S2-Nontraditional Program Completion: Numerator: Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year. Denominator: Number of CTE concentrators who completed a program that leads to employment in nontraditional fields during the reporting year. • Summary Report – This report pulls a summary of the other 7 reports

37. Student Follow-up Due on April 15ththe year after the student was marked as a concentrator who exited

38. Student Follow-up

39. Follow-up Data

40. Questions??? Contact the Pathways Help Desk at PathwaysHelpDesk@ksde.org with any questions. Or contact Angela Feyh, 785-296-4908, or Sherry Webb, 785-296-3784.