Inventory Management

2. Inventory Management Process ▪ HSN/SAC Code for GST-Go to Slide ▪ Quotation from Vendor-Go to Slide ▪ PO to Vendor-Go to Slide ▪ Purchase Invoice-Go to Slide ▪ GRN for Material Received-Go to Slide ▪ Part Stock-Go to Slide ▪ Payable to Vendor-Go to Slide ▪ Dispatch of Product (Finished Part)-Go to Slide ▪ Sales Invoice of Product-Go to Slide ▪ Receivable for Sales Invoice-Go to Slide ▪ Credit/Debit Note-Go to Slide ▪ GST Return File-Go to Slide

3. Process Flow Chart Create HSN/SAC Code for GST Create RFQ , Approve it for Quotation Create PO to Vendor HSN/SAC Code Quotation from Vendor Purchased Order Create Dispatch for Product (finished part) Create Payable to Vendor Create GRN for material Received Create PI to Vendor Dispatch Payable GRN Purchased Invoice Create Sales Invoice of Product Create Receivable for sales Invoice Create Credit/Debit Note Create GST Return File Receivable Sales Invoice Credit/Debit Note GST Return File

4. Create HSN/SAC Code ▪ Click on HSN/SAC Details then click on plus icon to create new item. 2.Click Add 1.Click HSN/SAC Creation of HSN/SAC Code

5. ▪ Click on type then select type from opened window, then click on select icon. 1.Click type 3.Click Select Icon 2.Select type Creation of HSN/SAC Code

6. Save HSN/SAC Code ▪ Enter HSN Code, Description, Select UQC and GST Rate. ▪ Click on save and then close icon. 4.Click Save & Close Icon 1.Enter HSN Code 2.Enter Description 3.Select UQC, GST Rate Creation of HSN/SAC Code

7. Create RFQ ▪ Click on RFQ then click on plus icon to create new tem. 2.Click Add 1.Click RFQ Creation of RFQ

8. ▪ Click on type then select type from opened window, then click on select icon. 1.Click type 3.Click Select Icon 2.Select type Creation of RFQ

9. ▪ Select RFQ type. ▪ Click Vendor, select Vendor from search dialog, then click on select icon. 4.Click Select Icon 2.Click Vendor 3.Select Vendor 1.Select RFQ type Creation of RFQ

10. ▪ Select Part and Part PO then Part Cost automatically filled from selected part and Total Cost get calculated from Part PO. ▪ Select UOM. 1.Select Part, PO 4.Select UOM 3.Total cost calculated automatically from tool and part cost 2.Part cost filled automatically from selected part Creation of RFQ

11. Add Attachments ▪ Click Attachments then Click on plus icon. 1.Click Attachment 2.Click Add Creation of RFQ

12. ▪ Select File from search dialog then click on Select icon. 2.Click Select icon 1.Select file Creation of RFQ

13. ▪ Attachment Added Successfully . ▪ Click on Save icon . 2.Click Save Icon 1.Added Attachment Creation of RFQ

14. Promote ▪ Submitting RFQ then click on promote icon. 1.Click Promote Creation of RFQ

15. ▪ Select state from opened window then click on select icon. 2.Click Select Icon 1.Select Creation of RFQ

16. Quotation from Vendor ▪ After RFQ submitting the RFQ type changed to Quotation. 1.Type Changes to Quotation Creation of Quotation

17. Quotation Approved ▪ In RFQ check the state that changes to Quotation Approved. 1.Quotation Approved Creation of Quotation

18. Create Purchase Order ▪ Click on Purchase Order then click on plus icon to create new item. 2.Click Add 1.Click Purchase Order Creation of Purchase Order

19. ▪ Click PO type then select type from opened window, then click on select icon. 3.Click Select Icon 1.Click type 2.Select type Creation of Purchase Order

20. ▪ Enter PO no, Name and Select PO Date and Time. 1.Enter PO no, Name 2.Select PO Date, Valid Date Creation of Purchase Order

21. ▪ Click on Part, then Select item from search dialog and click on select icon. 3.Click Select Icon 1.Click Part 2.Select item Creation of Purchase Order

22. ▪ Enter the PO Rate, Qty and select UOM then Select GST Rate then Total Amount get calculated. ▪ Enter the transportation Amt and Select GST Rate then Total Gross Amt get calculated. 2. Select UOM 4.Enter Amt 1.Enter PO Rate, Qty 5.Select GST Rate 3.Select GST Rate 6.Total Qty calculated automatically Creation of Purchase Order

23. ▪ If Vendor/Transporter is out of state then select and then IGST Amt get Calculated. 1.Select Vendor, Trans if Out of State 2.IGST Amt Cal Creation of Purchase Order

24. Add Additional Item ▪ Click on Additional Item then click Add. 1.Click Additional item 2.Click Add Creation of Purchase Order

25. ▪ Select item from search dialog then Click Select Icon. 2.Click Select Icon 1.Select item Creation of Purchase Order

26. ▪ Enter PO Rate, Qty then Amt get Calculated. ▪ Select GST Rate then CGST, SGST, Gross Amt get Calculated. 6.Total Gross Amt Calculated 5.Calculated Amt 2.Enter Qty 4.Select GST Rate 3.Cal Amt 1.Enter Rate Creation of Purchase Order

27. ▪ If Vendor/Transporter is out of state then select and then IGST Amt get Calculated. 1.Select Vendor, Trans if Out of State 2.IGST Amt Cal Creation of Purchase Order

28. Add Advance ▪ Click Advance then Click Add. 1.Click Advance 2.Click Add Creation of Purchase Order

29. ▪ Select Advance Date, Advance Amt, Tax Paid. ▪ Advance Amount get Calculated. 4. Amt Calculated from enter advance in Advance tab 2.Select Amt 3.Select 1.Select date Creation of Purchase Order

30. Save Purchase Order ▪ Click on save then click on Close icon. 1.Click Save & Close Icon Creation of Purchase Order

31. PO Report ▪ Click on report then click on PO report. 1.Click 2.Click PO Report Creation of Purchase Order

32. Creation of Purchase Order

33. Create Purchase Invoice ▪ Click on Purchase Invoice then click on plus icon to create new item. 2.Click Add 1.Click Purchase Invoice Creation of Purchase Invoice

34. ▪ Enter details such as Vendor no, Date, Self Details, Vendor etc. 1.Enter Vendor No 4.Select Vendor 2.Select Date 3.Select Self Details Creation of Purchase Invoice

35. Add Item ▪ Click Items then click on plus icon to add Item. 2.Click Add 1.Click Items Creation of Purchase Invoice

36. ▪ Select Part, PO then Enter Qty then Amt get calculated. ▪ Select GST Rate then Total Amt & Gross Total get calculated. 6.Amt Cal 7.Gross Total Calculated 5.Select GST Rate 1.Select Part 4.Rate filled from select PO, Amt Calculated after Enter Qty 3.Enter Qty 2.Select PO Creation of Purchase Invoice

37. Save Purchase Invoice ▪ Click on save then click on select icon. 1.Click Save & Close Icon Creation of Purchase Invoice

38. Create GRN ▪ Click on GRN then click on plus icon to create new item. 2.Click Add 1.Click GRN Creation of GRN

39. ▪ Click on type then select type from opened window then click on select icon. 3.Click Select Icon 1.Click Type 2.Select type Creation of GRN

40. ▪ Enter Invoice No & Select Details, Part, PO then Item rate Calculated Automatically form selected PO. ▪ Enter Qty & select GST Rate then Gross Total get calculated. 3. Select Part 4. Select PO 6. Enter Qty 1.Enter Invoice no 7.Select GST Rate 5.Calculated Automatically 8.Gross total Calculated 2.Select Detail Creation of GRN

41. Save GRN ▪ Click on save then click on select icon. 1.Click Save & Close Icon Creation of GRN

42. Create GRN Report ▪ Click on report then click on GRN report. 1.Click on Report 2.Click GRN Report Creation of GRN

43. GRN Report Creation of GRN

44. Create GRN Detail Report ▪ Click on report then click on GRN Detail report. 1.Click on Report 2.Click GRN Detail Report Creation of GRN

45. ▪ Select Date, Vendor then click on Run report. 1.Select date 2.Select Vendor 3.Click Run Report Creation of GRN

46. GRN Details Report Creation of GRN

47. Material Stock Updated ▪ Open Item from store and check the total available Qty. 1.Available Qty Creation of Part Stock

48. Create Payable ▪ Click on Payables then click on plus icon to create new item. 2.Click Add 1.Click Payables Creation of Payable

49. Save Payable ▪ Select Date, Choose payment mode then select Vendor. ▪ Enter Pay Amt, Cheque no, Bank details and then Click on save and Close icon. 6.Click Save & Close Icon 3.Select Vendor 1.Select Date 5.Enter Bank Details 2.Select 4.Enter Amt, Chq no. Creation of Payable

50. Create Dispatch ▪ Click on Dispatch then click on plus icon to create new item. 2.Click Add 1.Click Dispatch Creation of Dispatch