Counseling Department Training

1. Counseling Department Training January 2013 Kalman Greenberg Roslyn Hoff

2. Our Website • http://schools.nyc.gov/Offices/District75/DistrictInfo/FormsandFiles/D75Forms/default.htm#counseling • Important info on SSSH, ICSR and logs templates and more! • Chancellor’s Regulations • IEP Goals • FBA/BIP Section

3. FBA/BIP as part of the Annual Review • This guide is for when there is an FBA from last year in SESIS. • NOT for initial FBA. • If behavior has not changed then an FBA is not necessary, only an BIP update.

4. FBA/BIP • Review previous FBA and BIP • Teacher opens up IEP

5. FBA/BIP continued • Click on section- Student Needs Related to Special Factors • Answer yes- Does the student need…. • Answer yes- Does the student need an BIP • Click on save

6. Modify Document Setup • Go to More Actions • Click on Modify Document Setup • Look for Include Other Sections • Make sure FBA and BIP are NOT checked • Click Accept

7. FBA • Go back to Special needs related to special factors • Click save • IF link to BIP does not come up, then go to select then click on other sections • Click on FBA • For FBA dates, use dates from last year’s FBA • In all text boxes, put (see last year’s FBA) • Put date on bottom • Click Save

8. BIP • Click Select, then Other Sections, then BIP • Put date in • Decide whether to use SESIS forms or summary 2010 sample form from our website.

9. BIP SESIS Template • If you use the BIP SESIS template, then make sure you follow the Behavior Intervention Planning in SESIS guide. • You must select a review date. • Click on save when done. • If you use the other forms then see following slide

10. BIP Summary 2010 Sample Form • Download BIP Summary 2010 Sample Form from our website • Fill out form as outlined • Make sure you include statement of parental involvement • Print out completed form • In SESIS, Click on Documents • Click on Create New Document • Select Document related to the IEP • Put BIP in the comment box

11. BIP Summary 2010 Sample Forms Continued • Click Create • Click Print • Click Fax cover sheet • Under Category Select Documents related to IEP • Under Form, Select Documents related to IEP • Input date received • Print fax cover Sheet • Fax cover sheet and BIP • Document should show up as an attachment in 24 hours

12. BIP Summary 2010 Sample Forms Continued • Click Select, then Other Sections, then BIP • Put date in • Fill out top of form • Fill out who is responsible for following BIP • Decide upon a review date up to 10 weeks away • All other boxes: See attached

13. Progress Monitoring Forms • Download BIP Progress Monitoring Form from the website • Everyone collects data • Data is given to designated staff (teacher, counselor). • Make sure that the data sheets are reviewed. • Fill out form as outlined. • Make sure Next Review Date is filled out. • BIP reviews should take place every ten (10) weeks as a minimum. • Fax form in with cover sheet.

14. Progress Monitoring Fax Cover Sheet • In SESIS, Click on Documents • Click on Create New Document • Select Document related to the IEP • Put BIP Progress Monitoring and date in the comment box • Click Create • Click Print • Click Fax cover sheet • Under Category Select Documents related to IEP • Under Form, Select Documents related to IEP • Input date received • Print fax cover Sheet • Fax cover sheet and BIP • Document should show up as an attachment in 24 hours

15. Q&A • Copies of SESIS forms are in your packet • Please keep in mind that this procedure is subject to changes as SESIS evolves.