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NHVRINweb Real-Time WDQS William R. Bolton, Jr. State Registrar and Director

Innovations. NHVRINweb Real-Time WDQS William R. Bolton, Jr. State Registrar and Director Division of Vital Records Administration New Hampshire Department of State. New Hampshire Numbers. Population of 1.3 million Total Annual Deaths ~ 10,000 Number of Funeral Directors = 231 (103 FH)

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NHVRINweb Real-Time WDQS William R. Bolton, Jr. State Registrar and Director

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  1. Innovations NHVRINweb Real-Time WDQS William R. Bolton, Jr. State Registrar and Director Division of Vital Records Administration New Hampshire Department of State

  2. New Hampshire Numbers • Population of 1.3 million • Total Annual Deaths ~ 10,000 • Number of Funeral Directors = 231 (103 FH) • Total Annual Births ~15,000 • 23 Birth Hospitals • ~10,000 marriages and 5,300 divorces/year • 234 Local Registrars • One state central office in state capital

  3. The Need • RSA 5-C:110 Public Use Statistical File – The department (of State) shall make available a public use statistical file containing vital record information of all New Hampshire residents. The public use statistical file shall not contain any identifying personal information or information to constructively identify an individual.

  4. The Need • Getting records of birth, death, marriage and divorce in a generic, “query-able” fashion • Relieving staff from doing manual queries on an ad hoc basis for multiple interested parties • Pushing and receiving electronic data files from other states

  5. The Need • Goal of Health Data reporting systems to progress to “real-time” (NCHS articulated need) • Political reality is that historical data doesn’t benefit current lawmakers (NCHS articulated observation)

  6. The Players • NCHS • Allowed use of a contractor • Provided subject matter experts • Participated on Project Team • Constella – the contractor • VRIFAC • NH OIT

  7. The Scope • .NET application • IJE data set • Real time data usage • Multiple levels of access • General Public • Health Researchers • State Agencies • Other States

  8. The Scope • Capitalize on already developed dataweb tool • Use standard format that IJE committee has accepted for birth and death • Maximize usage for interstate electronic exchange

  9. The Cost • Time and Materials contract • $54,000 for development of tool • $11,000 for database conversion tool (Oracle tables to IJE tables) • Other states can utilize work that Constella has already done • Cheaper further deployment

  10. NHVRINweb Benefits • 2-Tier development approach • Data “Extract, Transform and Load” (ETL) utility that transcribes state data to “IJE” Format • Customizable web pages that query back to real-time data repository • User’s access will be greatly improved

  11. NHVRINweb Benefits • VR staff will not be so dedicated to running data queries • .NET application will be (relatively) easy to further develop and maintain by in-house staff • Generic table structures (IJE) could allow plug-and-play type deployment to other states

  12. Caveat Number 1 • The data that populates the NHVRINweb tool is VERY current. For example, a record of birth that was entered into the state database yesterday will be in the NHVRINweb database today. Caveats

  13. Caveat Number 2 • The NHVRINweb tool allows you to dissect the full state dataset spanning many years into very small packets of information. Caveats

  14. Caveat Number 3 • The data that populates the NHVRINweb tool is based on a calendar year. Therefore, if you run a query in August of the current year, you may be confused by the fact that certain events may be reduced by one third compared to the previous years data Caveats

  15. Who’s Using It? • Federal agencies • National Center for Health Statistics • Social Security Administration • US Dept. of Justice • US Postal Service • US Army

  16. Who’s Using It? • Other State Government Agencies from: • Ohio • Kansas • Vermont • Georgia • Virginia • NYC • New York State • Utah • Florida

  17. Who’s Using It? • NH State agencies • Office of State Planning • Dept. of Safety • Dept. of Health & Human Services • Dept. of Transportation • Dept. of Justice • NH Housing Finance Authority • Administrative Office of the Courts • Legislative Services

  18. Who’s Using It? • NH State agencies • Dept. of Education • Dept. of Environmental Services • Dept. of Employment Security • Office of Information Technology • Department of Cultural Resources • Dept. of Revenue Administration • Dept. of Resources and Economic Development

  19. Who’s Using It? • State and Local Community Planners/Services • Local Municipalities • Local School Districts • Higher Education • Hospitals • News Services • The General Public!

  20. Implementation • Production on October 19, 2007 • Since Then; • 2876 registered users • 5 countries (US, Canada, Great Britain, France, Germany) • 50 states; plus the District of Columbia • 207 NH towns (out of 234)

  21. Implementation

  22. Demonstration (http://nhvrinweb.sos.nh.gov)

  23. Future Development • Multiple Cause querying • Civil Union • Civil Union Dissolution • Fetal Death module • Auditing

  24. Questions William R. Bolton, Jr. State Registrar and Director Division of Vital Records Administration New Hampshire Department of State william.bolton@sos.nh.gov

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